Form_6_Grant_Provisions.pdf

This is a Grant Provisions form for Collier County, Florida's Invitation to Bid (ITB) No. 25-8399 for Original Equipment Manufacturer (OEM) Ford and Motorcraft Parts, Fluids, and Supplies, issued by the county's Fleet Management Division through the Procurement Services Division. The procurement encompasses three primary categories: Ford and Motorcraft OEM parts, fluids, and supplies; Ford and Rotunda OEM service and diagnostic tools; and Ford and Motorcraft accessories. The bid is due on October 15, 2025, at 3:00 PM. The contract term is three years with options to renew for two additional one-year periods. Delivery requirements are critical, with stock orders required within 48 hours, emergency parts within 24 hours, and back orders fulfilled within five business days. All parts must carry a minimum twelve-month or 12,000-mile warranty. The county intends to award multiple vendors based on lowest total bid and their ability to meet comprehensive requirements.

Vendors must submit percentage discounts on current published price lists and complete all required forms, including Immigration Certification, Conflict of Interest Certification, and Local Vendor Preference Certification, with failure to do so potentially rendering bids non-responsive. Insurance requirements include Worker's Compensation, Commercial General Liability, and Automobile Liability coverage, along with Performance and Payment Bonds for projects exceeding $200,000. Vendors must be enrolled in E-Verify and comply with immigration laws. Historically, Collier County departments have spent approximately $1.6 million annually on parts, with the Fleet Management department specifically spending around $632,000 annually on Ford and Motorcraft OEM parts, fluids, and supplies. The county reserves the right to purchase from secondary vendors if primary vendors cannot meet delivery times or if quality and warranty considerations take precedence over cost considerations.