Form 2-Cost Proposal.pdf
PDF 56 KB Posted
- Attached to
- 2026 Statewide Conference Exhibitor Services
- Solicitation number
- 3202600170
- Issued by
- Dallas County, Texas
About this file
This is a Cost Proposal Form for the 2026 Statewide Conference Exhibitor Services contract opportunity with the Texas Workforce Commission (TWC). The solicitation encompasses exhibitor services for five statewide conferences scheduled across multiple years: December 6-11, 2026 in Dallas at the Sheraton; November 29-December 3, 2027 in Grapevine at the Gaylord Texan Resort & Convention Center; and three additional conferences in 2028, 2029, and 2030 to be held in Dallas, Houston, or San Antonio metropolitan areas. Respondents must propose costs for equipment and services including registration kiosks, exhibit booths, charging tables, barstools, bench ottomans, accent tables, accent chairs, draping (per square foot), carpet (per square yard), floor cling, wall cling, arch cling, installation (per hour), and dismantling (per hour).
Respondents must complete the detailed cost proposal table with pricing for each deliverable and provide a total cost of services. The form requires respondents to enter the higher price if equipment pricing falls within a range. All respondents must confirm their ability to work with the Audio Visual company awarded by TWC; those unable to do so may be disqualified. The proposal form allows for submission of offered options with associated pricing and terms, though such options are not required; however, any options not included in the initial proposal cannot be awarded during the contract period. Respondents should attach pricing for offered options as supplementary documentation to the Cost Proposal Form.
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Text version
FORM 2 - COST PROPOSAL
3202600170 2026 Statewide Conference Exhibitor Services
Respondent name:
In the table below, propose your best cost to perform each listed deliverable.
Description
Location/Date Proposed:
Sheraton – Dallas, TX December 6-11, 2026
Location/Date Proposed:
Gaylord Texan Resort & Convention Center, Grapevine, TX November 29-December 3, 2027
Location/Date Proposed:
2028 - Dallas, TX or surrounding areas, Houston, TX or surrounding areas or San Antonio, TX or surrounding areas.
Location/Date Proposed:
2029 - Dallas, TX or surrounding areas, Houston, TX or surrounding areas or San Antonio, TX or surrounding areas.
Location/Date Proposed:
2030 - Dallas, TX or surrounding areas, Houston, TX or surrounding areas or San Antonio, TX or surrounding areas.
Equipment for Exhibit Hall:
Quantity Equipment Deliverable Cost
Registration Kiosks $
Exhibit Booths $
Charging Tables $
Barstools $
Bench Ottomans $
Accent Tables $
Accent Chairs $
Draping (charged per sq. ft.) $
Carpet (charged per sq. yard) $
Floor Cling $
Wall Cling $
Arch Cling $
Installation (charged per hour) $
Dismantle (charged per hour) $
TOTAL COST OF SERVICES $
NOTE: Should there be a price range for the equipment, please enter the higher price for each piece of equipment listed on the Cost Proposal.
Respondent will work with Audio Visual company as awarded by TWC.
Yes No See Article II Scope of Work.
Any respondent not able to work with Audio Visual company may be disqualified and not considered for an award.
OFFERED OPTIONS
Respondent should describe offered options and the terms and pricing under which they are offered. Respondent is not required to submit any Offered Options under Section 6.7 (Offered Options) of this Solicitation; however, TWC will not award options during the contract period if not included in the Proposal, therefore pricing for any options offered, shall be included as an attachment to Form 2, Cost Proposal.
| FORM 2 - COST PROPOSAL |
| 3202600170 2026 Statewide Conference Exhibitor Services |
| Equipment for Exhibit Hall: |
| OFFERED OPTIONS |
File details come from the government source that posted it. Updated .