Form_1_Vendor_Declaration_Statement.pdf
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- Attached to
- OEM Ford & Motorcraft Parts, Fluids and Supplies
- Solicitation number
- 25-8399
- Issued by
- Collier County, Florida
About this file
This is a Vendor Declaration Statement form issued by the Collier County Board of County Commissioners in Florida for use in responding to the Invitation to Bid (ITB) No. 25-8399 for Original Equipment Manufacturer (OEM) Ford and Motorcraft Parts, Fluids, and Supplies. The procurement seeks qualified vendors to supply Ford and Motorcraft OEM parts, fluids, supplies, service and diagnostic tools, and accessories to support the County's Fleet Management Division. The bid is due October 15, 2025, at 3:00 PM. The contract will be awarded to multiple vendors (primary and secondary) based on their ability to meet delivery requirements: stock orders within 48 hours, emergency parts within 24 hours, and back orders within five business days. All parts must carry a minimum twelve-month or 12,000-mile warranty. The initial contract term is three years with options to renew for two additional one-year periods.
Vendors must submit bids based on percentage discounts applied to current published Ford and Motorcraft price lists, with evaluation based on the lowest total bid. Collier County historically spends approximately $1.6 million annually on parts across all departments, with the Fleet Management Division specifically spending approximately $632,000 annually on Ford and Motorcraft OEM parts, fluids, and supplies. Vendors must comply with comprehensive requirements including E-Verify enrollment, immigration law compliance, insurance coverage (Worker's Compensation, Commercial General Liability, and Automobile Liability), and submission of required certifications. Performance and Payment Bonds are required for projects exceeding $200,000. The County reserves the right to purchase from secondary vendors if primary vendors cannot meet delivery times or if quality and warranty considerations outweigh lowest-cost procurement.
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Text version
Version 2 9.2.25
Procurement Services Division
Form 1: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex Naples, Florida 34112
Dear Commissioners:
The undersigned, as Vendor declares that this response is made without connection or arrangement with any other person and the bid/proposal submittal is in every respect fair and made in good faith, without collusion or fraud and in compliance with the Procurement Ordinance, Section Seven, Ethical Standards.
The vendor certifies to the best of their knowledge or belief, no elected/appointed official or employee of Collier County, a spouse thereof or other person residing in the same household, is financially interested, directly or indirectly, in providing the goods or services specified in any submitted bid or proposal. A financial interest is defined as ownership of more than one percent (1%) of the total assets or capital stock or being an officer, director, manager, partner, proprietor, or agent of the business submitting the bid or proposal or of any subcontractor or supplier thereof providing goods or services in excess of one percent (1%) of the total bid or proposal amount. Additionally, the vendor, on company letterhead, must divulge at the time of the submittal of a bid or proposal, any relative, other than those already specified, of an elected or appointed official or employee of the County who has a financial interest, in providing the goods or services specified in the bid or proposal. The County, at its sole discretion, will determine whether a conflict exists and whether to accept or reject the bid or proposal.
The Vendor hereby declares the instructions, purchase order terms and conditions, requirements, and specifications/scope of work of this solicitation have been fully examined and accepted.
The Vendor agrees, if this solicitation submittal is accepted by Collier County, to accept a Purchase Order as a form of a formal contract or to execute a Collier County formal contract for purposes of establishing a contractual relationship between the Vendor and Collier County, for the performance of all requirements to which this solicitation pertains. The Vendor states that the submitted is based upon the documents listed in this solicitation. The Vendor agrees to comply with the requirements in accordance with the terms, conditions and specifications denoted herein and according to the pricing submitted as a part of the Vendor’s bids.
Further, the Vendor agrees that if awarded a contract for these goods and/or services and a subcontractor is a related entity to the Vendor, then the Vendor shall not mark-up the subcontractor’s fees. A related entity shall be defined as any parent or subsidiary of the company and any business, corporation, partnership, limited liability company or other entity in which the company or a parent or a subsidiary of the company holds any ownership interest, directly or indirectly.
Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge and a duly corporate authorized representative with signature authority.
Company Name: _________________________________________
Date: _____________________________
Signature: ____________________________________________ Title: _____________________________
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