Form_1_Vendor_Declaration_Statement.pdf
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- Attached to
- Tourism International Representation - Germany, Austria, Switzerland and Benelux Markets
- Solicitation number
- 25-8420
- Issued by
- Collier County, Florida
About this file
This is a Vendor Declaration Statement form issued by Collier County Government in Florida through its Procurement Services Division. The form accompanies Request for Proposal (RFP) No. 25-8420 for tourism international representation services targeting the Germany, Austria, Switzerland, and BeNeLux markets. The county seeks a full-time firm to promote the Naples, Marco Island, and Everglades destination through annual marketing plans, social media management, public relations coordination, trade show participation, familiarization trips, and contact database maintenance. Proposals are due November 28th, 2025, at 3:00 PM EST, submitted electronically through the county's online bidding system. The contract term is three years with two potential one-year renewal options. Proposals will remain valid for 180 days from submission and will be evaluated on a 100-point scale across seven criteria: cover letter (5 points), certified woman/minority business status (5 points), business plan (20 points), cost of services (20 points), firm experience and capacity (20 points), team member expertise (20 points), and local vendor preference (10 points).
The county anticipates awarding a fixed-price professional services agreement with a flat annual fee plus reimbursable out-of-pocket expenses without markup. Historical spending for similar services is approximately $180,000 annually, though this may not indicate future spending patterns. All vendors must be E-Verify enrolled, possess appropriate business licenses, and comply with conflict of interest guidelines. Certified woman/minority-owned businesses and local vendors with Collier County business addresses receive preference points. Vendors must provide comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence), Professional Liability ($1,000,000 per claim), and Workers' Compensation, with Collier County named as additional insured. The Vendor Declaration Statement requires vendors to certify, under penalties of perjury, that the proposal is submitted without collusion or fraud, in good faith, and in compliance with the county's Procurement Ordinance and ethical standards, including disclosure of any financial interests held by county officials or employees in the proposing firm.
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Text version
Version 2 9.2.25
Procurement Services Division
Form 1: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex Naples, Florida 34112
Dear Commissioners:
The undersigned, as Vendor declares that this response is made without connection or arrangement with any other person and the bid/proposal submittal is in every respect fair and made in good faith, without collusion or fraud and in compliance with the Procurement Ordinance, Section Seven, Ethical Standards.
The vendor certifies to the best of their knowledge or belief, no elected/appointed official or employee of Collier County, a spouse thereof or other person residing in the same household, is financially interested, directly or indirectly, in providing the goods or services specified in any submitted bid or proposal. A financial interest is defined as ownership of more than one percent (1%) of the total assets or capital stock or being an officer, director, manager, partner, proprietor, or agent of the business submitting the bid or proposal or of any subcontractor or supplier thereof providing goods or services in excess of one percent (1%) of the total bid or proposal amount. Additionally, the vendor, on company letterhead, must divulge at the time of the submittal of a bid or proposal, any relative, other than those already specified, of an elected or appointed official or employee of the County who has a financial interest, in providing the goods or services specified in the bid or proposal. The County, at its sole discretion, will determine whether a conflict exists and whether to accept or reject the bid or proposal.
The Vendor hereby declares the instructions, purchase order terms and conditions, requirements, and specifications/scope of work of this solicitation have been fully examined and accepted.
The Vendor agrees, if this solicitation submittal is accepted by Collier County, to accept a Purchase Order as a form of a formal contract or to execute a Collier County formal contract for purposes of establishing a contractual relationship between the Vendor and Collier County, for the performance of all requirements to which this solicitation pertains. The Vendor states that the submitted is based upon the documents listed in this solicitation. The Vendor agrees to comply with the requirements in accordance with the terms, conditions and specifications denoted herein and according to the pricing submitted as a part of the Vendor’s bids.
Further, the Vendor agrees that if awarded a contract for these goods and/or services and a subcontractor is a related entity to the Vendor, then the Vendor shall not mark-up the subcontractor’s fees. A related entity shall be defined as any parent or subsidiary of the company and any business, corporation, partnership, limited liability company or other entity in which the company or a parent or a subsidiary of the company holds any ownership interest, directly or indirectly.
Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge and a duly corporate authorized representative with signature authority.
Company Name: _________________________________________
Date: _____________________________
Signature: ____________________________________________ Title: _____________________________
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