Food Matrix FY27 Bowling Green.xlsx

This is a catering service request document for the Kentucky Procurement and Contract Information System (KYPCIS) for an event in Bowling Green, Kentucky. The Commonwealth of Kentucky is seeking catering services for a four-day seminar requiring multiple meal services and snacks for varying participant quantities. The catering matrix specifies eight line items across four days, including two dinners and one lunch on Day 1 (45-85 participants), two meals and snacks on Day 2 (85 participants), two meals on Day 3 (85 participants), and one lunch on Day 4 (85 participants). All meals are requested in self-serve buffet style format with specific menu requirements including protein options, vegetables, sides, desserts, and beverages in gallon containers. Setup times range from 11:30 AM to 5:00 PM depending on the meal service.

The total contract cost shall not exceed $12,500.00, with unit pricing submitted for each catering line item. The document governs all price quotations submitted in response to requests from the Commonwealth of Kentucky and its associated agencies under the Kentucky Model Procurement Code, including relevant regulations and Finance and Administration Cabinet Policies. The contractor must accommodate food substitutions for participants with documented allergies, with advance notification required prior to the seminar. All disposable serviceware, including plates, utensils, napkins, beverage cups, and condiments, are the responsibility of the selected catering vendor as part of the contracted services.