244986_RFQ.pdf

Procurement & Property Management D¡vision

BROOKHß¡ÜEN NÂ1'I ONA I- I.A [J OIìAI'O IIY

Subject: Request for Quotation (RFQ) No. FN244986 Oerlikon Leybold Vacuum P/l'I 133102 or equivalent.

Gentlemen:

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Building 830M P O. Box 5000

Upton, NY 11973-5000 Phone 631-344-4320

Fax 631-344-5667 fnemeth@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

April 10,2013

INTRODUCTION

Brookhaven Science Associates,LLC (herein known as "BSA"), operator of Brookhaven National Laboratory (BNL) under Contract DE-4C02-98CH10886, with the U.S. Department of Energy (DOE) herewith solicits your quo{e for two (2)

Oerlikon Leybold Vacuum P/fI 133102 as outlined in the Draft Purchase Order.

SCOPE OF WORK

The Offeror shall quot price and best lead time in strict accordance with the attached draft PO.

FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet, must be received by BSA no later than 5:00 PM local time on April 16, 2013. Any offer received after this time and date may not be considered. Quotations will be opened in private.

Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA's best interest to do so.

For hard copy submission the outside of each package must be marked with the BSA RFQ Number and addressed as follows:

Attention: Frank Nemeth Principal Buyer Brookhaven National Laboratory Procurement and Property Management Division P. O. Box 5000 Building 830M Upton, New York, 11973-5000

FN244986RFQ

BSA will accept electronic submissions of formal quotations. Electronic submissions will be accepted by one of the two following methods:

o Email submissions must include a scanned copy of the signed Quotation Pricing Sheet. Emails will be sent to fnemeth@bnl.gov with the BSA RFQ

Number in the Subject Line.

Facsimile submission must include a cover letter stating the BSA RFQ

Number and be sent to the attention of Frank Nemeth, Principal Buyer at

63r-344-5667

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PRICING AND SUPPORTING DOCUMENTATION

4.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in u.s. dollars, FoB, Brookhaven

National Laboratory, Upton, Long Island, New York (freight included) including any Import Duties, customs and associated costs, if applicable.

Representations and Certifi cations.

Procurement Specifi c Representations & Certifications AMS-Form-O09 must be on file with BSA's Procurement and Property Management Division before a purchase order can be placed. The offeror shall complete the attached form and enclose it with the submission.

A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-010 must be on ftl. with BSA's Piocurement and Property Management Division before a purchase order can be placed. The attached AMS-Form-O10 has been included for informational purposes. At the time of award the successful offeror will be asked to complete AMS-Form-OlO if it is not already on file'

BASIS OF AWARI)

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA's technical requirements, as stated herein.

BSA is willing to consider altemate manufacturers that meet or exceed the requested part number in form, fit and function. If quoting an altemate equivalent, please submit all drawings and data sheets to support the fact that the product meets BSA's requirements. Failure to submit this required data may render your quote non-responsive.

The resultant firm fixed price purchase order/contract shall be subject to the terms and conditions of Attachment A.

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FN244986RFQ

CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a quotation, kindly reply in writing and retum all of the attachments.

Sincerely, Frank Nemeth Principal Buyer

Attachments: A. Draft Contract/PO B. AMS-Form-009, Procurement Specific Representations and

Certifications C. AMS-Form-010, Supplier Specific Representations and Certifications D. Quotation Pricing Sheet, AMS-Form-O43