FLHSMV-ITN-043-24 QAs.pdf

FLHSMV-ITN-043-24 Page 1 of 4

FLHSMV-ITN-043-24

MOBILE DATA COMPUTING (MDC) SOLUTION

Addendum No. 1

January 4, 2024

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION

120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER

SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND

SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120,

FLORIDA STATUTES.

Note: Additions to the ITN are shown in underlined text; deletions are shown in stricken text. All terms and conditions of the ITN, not modified by Addendum No. 1, shall remain in full force and effect.

Item No.1

Questions and Answers

Note: All written questions are reproduced in the same format as submitted by the Vendor.

Question(s) received on 12/20/23 from UDT:

1.

Question: 1. Is the Department’s preference a 12th generation processor?

Answer:

Yes, at a minimum. As indicated in ATTACHMENT B, Section 3.

SERVICES AND PRODUCTS TO BE PROVIDED BY THE CONTRACTOR,

sub-section a. MDC Solution Specifications, item g), the Respondents must include a minimum of Core i5 12th Gen or newer processor base or AMD 6000 R5 or newer.

2.

Question:

2. Please identify all of the applications that the Department will be running on the devices.

Answer:

The Department is not able to disclose the list of applications due to security reasons. However, this information can be shared with the awarded contractor.

3.

Question:

3. What is the Department’s target power consumption based on the applications that the Department will be running on the devices?

Answer: The Department does not have this information available.

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4.

Question:

4. What metrics/criteria will be applied when judging the varying generations of processors that will be offered by different contractors and supplied at different times (such as refresh) during the term of the contract?

Answer:

During the refresh, which will happen at the renewal of the contract, as indicated in ATTACHMENT B, Section 3. SERVICES AND PRODUCTS TO BE PROVIDED BY THE CONTRACTOR, item c. Hardware Refresh, the Contractor must provide products and services according to the specifications and pricing outlined in the contract resulting from this ITN. The resulting contract will be based on the ITN requirements, the awarded contractor’s reply and its Best and Final Offer (BAFO) after negotiations.

Please also see F.S. 287.057, (14), which states: “Renewal of a contract for commodities or contractual services must be in writing and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties.”

5.

Question:

5. Will the Department be utilizing existing brackets/mounts for the scanners and printers or is the successful vendor expected to supply new brackets/mounts?

Answer:

The Department does intend for current brackets/mounts to be utilized if possible. However, the awarded contractor may need to include new bracket/mounts if the existing mounts are not compatible.

6.

Question:

6. Per the solicitation Attachment B, section 3.b.7.: “Any changes in model or configuration of any item shall require a complete change across the entire solution at the expense of the Contractor.”

If a new computer model is released during the contract term, is the vendor responsible for updating all computers in the current fleet and offices to the new model? Or is the vendor just simply responsible for ongoing maintenance? Please elaborate on FLHSMV’s intentions regarding this specification.

Answer:

If the contracted configuration cannot be supported within a week it will trigger a complete fleet swap to newer model/solution at vendor’s expense.

The goal is to keep the solution consistent throughout the state at all times.

7.

Question:

7. Please confirm that the total amount of RAM desired is 32GB via two 16GB DIMMS. If not, please clarify and specify.

Answer: The minimum dual channel required is 32GB (16GBx2 is preferred).

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8.

Question: 8. Is a 12” screen size for the tablet acceptable? -

Answer:

No, please see the specifications required in ATTACHMENT B, Section 3.

SERVICES AND PRODUCTS TO BE PROVIDED BY THE CONTRACTOR,

sub-section a. MDC Solution Specifications., item b).

9.

Question:

9. Given that this is a ITN and to encourage competition and innovation in proposals to achieve the best value for the State of Florida, would the Department consider amending Attachment B, Scope of Work, to preferred specifications (subject to negotiation) as opposed to mandatory specifications?

Answer: No, the Department does not intend to modify the mandatory specifications of this ITN.

10.

Question:

10. ITN Attachment G requires the contractor to accept all terms and conditions of the proposed contract contained in the ITN without exceptions or caveats. Attachment J, Section 5.0, states that the Department intends to negotiate the terms and conditions of the proposed contract. Please identify which terms and conditions are subject to negotiation. Additionally, would the Department please modify Attachment G to remove the mandatory terms and conditions certification since the terms and conditions are subject to further refinement through negotiations?

Answer:

The Department does not intend to revise ATTACHMENT G. However, during the negotiation phase, the Department may discuss and consider minor modifications to the ATTACHMENT C, ADDITIONAL TERMS AND CONDITIONS. Please note that ATTACHMENT C contains the Department’s standard terms and conditions, many of which are required by law.

During the negotiations, the Department intends to engage in discussions with the Respondents on a variety of topics. These topics will vary based on each response and may include quantities, implementation timelines, pricing structure, and added value.

Question(s) received on 12/20/223 from Panasonic Corporation of North America:

11. Question: Reference Section: ITN, Attachment B, Page 7 of 42, MDC Solutions, Environmental Conditions

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Requirement Description: To reduce costs, the Department would like to re-purpose the existing mounting solutions.

Panasonic Question: Please provide typical details, photos, and schematics of the existing mounting solutions for each of the listed vehicle types.

Answer:

FHP has approximately 2,300 +/- vehicles in the fleet with the following models:

70% Dodge Chargers 13% Chevy Tahoes 3% Ford Expeditions 9% Ford Explorers 5% other

Please also refer to ATTACHMENT B, Section 3. SERVICES AND PRODUCTS TO BE PROVIDED BY THE CONTRACTOR. More information may be provided during the negotiations.

12.

Question:

Reference Section: ITN, Page 16 of 29, Section 5.3

Requirement Description: If submitting responses for more than one type of product (tablet and laptop), the Respondent shall provide information as required in ATTACHMENT B, SCOPE OF WORK, for each type of device.

Each submittal must be clearly labeled and identified by type of item (tablet or laptop, as applicable).

Panasonic Question: If respondent chooses to submit more than one product (tablet or laptop), is the state expecting separate bid packages or delineation in a single bid package?

Answer:

The Respondents may submit one package. However, for each type of item (such as tablets or laptops) the responses to the requirements outlined in Section 5.3.7 Technical Response, d) SERVICES AND PRODUCTS TO BE PROVIDED BY THE CONTRACTOR and ATTACHMENT F, PRICE SHEET must be submitted separately. Each submission must be clearly labeled and identified by item type (tablet/laptop). Therefore, each vendor may potentially receive more than one overall score for each submittal.

The Respondents may submit one copy of the following to include completed ATTACHMENTS D, E, G, H, I, Florida Preference Letter (as applicable), Executive Summary and Organizational Structure and History.

Questions and Answers