FLHSMV-ITN-032-25 Addendum 2- Q & A.pdf

FLHSMV-ITN-032-25 Page 1 of 7

FLHSMV-ITN-032-25

NKB Security and Surveillance System Upgrades

Addendum No. 2

September 23, 2025

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY

REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL

CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA

STATUTES.

Note: Additions to the ITN are underlined and deletions are stricken. All terms and conditions of the ITN not modified in Addendum No. 1 or herein, shall remain in full force and effect.

Item No.1

FLHSMV-ITN-032-25, ATTACHMENT B, SCOPE OF WORK, Section 2. Services and Products to be Provided by the Contractor is modified as follows:

The Contractor shall provide all labor (demolition, removal, and installation), materials, equipment, supervision, programming, monitoring and maintenance necessary to expand and enhance the existing Department’s Access Control System and security camera and video system Video Management System capabilities at the Neil Kirkman Building (See, Exhibit 1 – NKB Existing Camera List and Schematics) in accordance with the specifications herein.

A. No change.

B. No change.

C. No change.

D. No change.

E. The Contractor’s solution shall tie together, or integrate, the VMS and ACS as needed to create a unified security platform enabling the correlation of access events with video and enhancing incident detection and response. The Contractor shall be able to initiate/receive triggers to bring up video and have experience incorporating site maps and or floor layout graphics to work with VMS and ACS.

F. The solution to be delivered by the Contractor requires, at a minimum, new integrated VMS and ACS software, new software licenses required for existing cameras, new VMS servers, and new badge readers. Existing cameras and badge readers may remain in use but must be incorporated into the integrated VMS and ACS software/platform. The Department prefers a cloud-based solution.

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The Contractor’s solution must provide the following:

FLHSMV-ITN-032-25, ATTACHMENT B, SCOPE OF WORK, Section 2.5 System Software is modified as follows:

A. No change.

B. No change.

C. Support for virtualization

1. System shall support Broadcom VMware and Microsoft Hyper V virtualization platforms.

2. The Contractor shall confirm compatibility with existing Department-owned ACS server (if Contractor’s solution requires use of existing Department-owned ACS server).

QTY ITEM DESCRIPTION

Mobile-enabled wireless cylindrical locks, readers, and Request to Exit(s) (REX) including all power supplies and chargers, door controller enclosures, power distribution modules, voltage regulators, door controllers, wireless gateways, all other supportive material/equipment.

Plenum rated communication wiring/cabling.

Re-programming existing Access Control ACS/database (or programming new ACS/database if the Contractor’s solution requires new ACS/database) to include new communication devices.

2* Video servers (*quantities/specifications dependent upon solution), if the Contractor’s solution is not cloud-based.

Video camera licenses so all existing video cameras can be managed using a single video management software system existing or new VMS which is integrated with the existing or new ACS (including 202 cloud-based video cameras, if the Contractor’s solution is cloud-based and requires the replacement of all existing cameras).

1 Video analytics channel license.

License Plate Reader (LPR) video camera licenses so existing LPR video cameras can be managed using the same video management software system as other video cameras (including 6 LPR video cameras and 6 two-way LPR video software licenses, if the Contractor’s solution is cloud-based and requires the replacement of all existing cameras).

208 Video camera management software assurance plans (Minimum of 1 year for each existing video camera and LPR video camera).

FLHSMV-ITN-032-25 Page 3 of 7

D. No change.

E. No change.

Item No.2

Questions and Answers

Note: All written questions are reproduced in the same format as submitted by the Vendor.

Question(s) received on 8/21/2025 from ConstructConnect

1.

Question: Is there an engineer's estimate or budget/range for this project?

Answer: The budget allocated for this project is a maximum of $640,172.00 (for the installation/implementation phase of this project).

Question(s) received on 9/8/25 and 9/9/25 from Honeywell

2.

Question: Current Lock Sets: Could you provide details on the existing cylindrical, mobile-enabled lock sets currently in use?

Answer:

The current locksets are Schlage NDE Grade 1 mobile-enabled wireless cylindrical locksets with Rhodes style levers and satin chrome finishes on a few doors within the Neil Kirkman Building (NKB). Six (6) of those wireless locksets are currently in use.

The vast majority of existing badge-access doors in the NKB are equipped with wall-mounted and hard-wired HID or Schlage readers with electric strikes and Corbin Russwin entry/office lever locksets.

3.

Question: Application Adjustments: Are there any requirements for strengthening or adjusting the current applications in your access control system?

Answer: Yes. The Department seeks an integrated access control system (ACS) and video management system (VMS) resulting in a unified security platform enabling the correlation of access events with video and enhancing incident detection and response, which may be accomplished in a variety of ways.

Options may include moving/re-licensing all cameras currently supported by the existing CompleteView VMS to the existing Avigilon VMS and adding new card readers to the existing AccessIt ACS (assuming Avigilon VMS and AccessIt ACS software are compatible for integration). Another option may include moving/re-licensing all cameras currently supported by the existing CompleteView VMS and Avigilon VMS and all card readers currently supported by the AccessIt ACS to an entirely new unified security platform that incorporates integrated ACS and VMS and adding new card readers to the entirely new integrated ACS and VMS.

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4. Question: Review of old Applications: Are you open to a secondary review of the old applications? This will help us analyze any potential. improvements.

Answer: Yes.

5. Question: Card Format Information: could you provide information regarding the card format, facility code format used within your current system?

Answer: The Department currently uses Schlage card format 40X, and facility codes - 1 and 4 in the current AccessIt ACS.

6.

Question: CCTV System:

1. The existing camera schedule indicates that there are only 192 cameras accounted for, while “ATTACHMENT B Scope” states that there is a requirement for 202 licenses. Additionally, it mentions the need for 6 LPR camera licenses. Could you please confirm the exact quantity of existing cameras that are scheduled for replacement and the number of new cameras to be proposed?

2. How are these cameras routed into the system?

3. If the system is not cloud-based, are you limiting the number of video servers to just 2?

4. Is the scope of the video surveillance and access control system confined to the Neil Kirkman Building, or does it extend beyond this?

Answer: 1. Replacing existing cameras may not be required depending upon the solution proposed by the Contractor. If the solution proposed by the Contractors requires replacement of all cameras, the quantities are 202 video cameras and six (6) two-way LPR cameras.

2. Cameras are routed into the system via hard-wired connections, and in some instances, wireless connections, through switches connected to local servers. There are also eleven (11) cloud-based cameras which are not connected to local servers.

3. No. The Contractor may propose a new system may include more than two (2) video servers.

4. The scope of the ITN includes security and surveillance system upgrades for the entire Neil Kirkman building (NKB) campus, including the Neil Kirkman Building, the Clara Adams building, the Mail building, and the K- 9 building, all of which are located on the NKB campus.

Please be advised that the existing VMS and ACS also support video cameras and card readers at several Florida Highway Patrol (FHP) stations statewide, which the Department intends to maintain.

For purposes of this ITN; however, Contractors should assume the existing VMS and ACS will remain for the sole purpose of supporting FHP stations, FLHSMV-ITN-032-25 Page 5 of 7 and all costs associated with the on-going maintenance and repairs of the VMS and ACS supporting the FHP stations should not be accounted for in the cost proposed by the Contractor.

Depending upon budget and feasibility, the Department may consider migrating video cameras and readers at the FHP stations into the integrated VMS and ACS platform the Department is seeking through this ITN.

7.

Question: Access Control System:

1. Can you share the manufacturer & model number of the existing wireless locks in use?

2. Please share manufacturer and part number for existing gateways used with wireless locks.

3. Will the new doors being proposed utilize a wireless access control system or a traditional access control system?

4. Are all these locks connected to mercury-based controllers with the

Avigilon platform?

5. “Re-programming existing Access Control database to include new communication devices”. In reference to this, could you clarify what is meant by the “existing access database”? Is it removing existing database or replace system and program the database into new system

Answer: 1. Please see the response to Question No. 2 above relating to current locksets.

2. The wireless gateway(s) currently used with the six (6) existing wireless locksets are Allegion/Schlage ENGAGE Gateways with IP (PoE) & RS- 485 Communication.

3. Wireless locksets are specified for new doors due to possible cost savings associated with eliminating the requirement for network cabling and low voltage wiring connecting each access card reader to controllers in IT/Communication closets throughout the building.

4. Yes, all existing wall-mounted/hard-wired, and wireless readers are connected to mercury-based controllers and supported by AccessIt ACS platform.

5. The reference in the chart in Section 2 of Attachment B (on page 3) to “re-programming existing Access control database to include communication devices” means performing and providing all programming required for integrating all card readers. Thus, if the Contractor’s solution proposes adding new card readers to the existing access control system, AccessIt ACS, the Contractor will be responsible for any ACS/database programming required to incorporate the new card readers into the existing AccessIt ACS. Alternatively, if the Contractor’s solution proposes adding new card readers and existing card readers to an entirely new access control system, then the Contractor will be responsible for

FLHSMV-ITN-032-25 Page 6 of 7

ACS/database programming required to incorporate the new and existing card readers into the new access control system.

Question(s) received on 9/8/2025 from Alscan, Inc.

8.

Question: Would it be acceptable to submit an Option A and Option B for this ITN? We have a few solutions we think make a lot of sense here after what I saw at the site walk, and would like to submit a solution and pricing for both if acceptable.

Answer: The Department requests each Contractor submit a single solution meeting the requirements of the ITN and which provides optimal value for the Department.

Question(s) received on 9/10/2025 from UDT Online

9.

Question: Page 9, Section 3.2

1. Please define the service level agreement requested, detail items such as expected response times to tickets and urgency levels.

2. What is expected of the contractor with regards to replacement parts on hand.

Page 5 Section 2.0, Page 10, Section 3.2 I

3. Is fire alarm monitoring a requirement?

Answer: 1. The Department will negotiate items including expected response times and enter into a service level agreement with the Contractor who is awarded the project under this ITN. The Contractor, or subcontractor of the Contractor, will be responsible for providing on-going maintenance, repairs, replacements and modifications to hardware, software and infrastructure associated with the VMS, ACS and fire alarm monitoring equipment at the Neil Kirkman Building.

2. The Contractor is responsible for utilizing best practices regarding maintaining inventory levels of replacement parts necessary for timely responses to maintenance/repair services requested by the Department.

3. Yes, fire alarm monitoring, whether handled by the Contractor directly or by a subcontractor of the Contractor, is a required component throughout the duration of the contract resulting from the ITN.

Question(s) received on 9/10/2025 from Verkada

10.

Question:

1. Is the pricing model for this project tiered based on the volume purchased or is the agency looking for a la carte pricing?

2. Is the initial scope for the project the full scope in the bid document or as funding permits?

3. Where are the installation costs accounted for in the price sheets?

FLHSMV-ITN-032-25 Page 7 of 7

4. With the past performance references, are you open to any provided from the manufacturer?

5. What type of rooms will these locks be used for (offices, storage, classrooms, etc.)?

Answer: 1. Please refer to the ITN’s Attachment E – Price Sheet for information regarding pricing requirements.

2. Please refer to Attachment B – Scope of Work for information regarding the project scope. Please also see the response to question No. 1 above relating to the budget for the project.

3. All installation costs required for the expansion/enhancement of the Department’s ACS and VMS pursuant to Attachment B – Scope of Work shall be included with the Contractor’s costs proposed on Attachment E – Price Sheet, Row 7, Section A – Solution Costs, Total Cost.

4. No. Please comply with Attachment F – Past Performance Client References which requires each Contractor’s response to include Client Past Performance Questionnaires from three (3) separate non-FLHSMV clients of the responsive Contractors.

5. The locksets will be used on offices, conference rooms, breakrooms, training rooms, etc. that are located on main hallways within the Neil Kirkman Building.

Question(s) received on 9/19/2025 from Knutec LLC.

11.

Question: Who is the incumbent contractor that has responsibility for the system as of today?

Answer: The incumbent contractor is Georgia-Florida Security & Fire.

Questions and Answers