Fleet_Maintenance_Mechanic_Shop_Design_(Addendum_#2_Revision).pdf
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- Attached to
- Fleet Maintenance Mechanic Shop Design
- Solicitation number
- RFP 8-26
- Issued by
- Natrona County, Wyoming
About this file
Summary
This is an addendum to a Request for Proposal (RFP 8-26) issued by the City of Cheyenne, Wyoming, for the design of a new Fleet Maintenance Mechanic Shop located at 2731 Old Happy Jack Road. The project seeks qualification statements and service proposals from consulting groups to design a facility containing approximately six maintenance bays, storage for tools and equipment, a paint booth, bathrooms, and office space, with features including enhanced ventilation for welding, two oil pits, and one lift. A mandatory in-person pre-proposal meeting is scheduled for June 9, 2026, at 10:00 a.m. at the Fleet Maintenance Facility. The question submission deadline is June 19, 2026, at 5:00 p.m., with addendum responses due June 26, 2026, at 5:00 p.m. Proposals must be submitted electronically via the City's eProcurement Portal by July 7, 2026, at 3:00 p.m. The review committee will select firms for interviews on July 10, 2026, with interviews and final selection occurring on July 13, 2026. Contract execution is anticipated for August 11, 2026, with notice-to-proceed issued by August 17, 2026. Proposals must remain valid for a minimum of 120 days from submission.
The RFP utilizes a two-step selection process requiring proposers to submit technical and price proposals simultaneously. All proposals and supporting documents become public information after submission, except for proprietary or financial information explicitly marked for nondisclosure. Proposers must acknowledge all addenda via the eProcurement Portal or face proposal rejection. Proposers are required to provide firm contact information, confirmation of understanding of RFP requirements, and certifications regarding resident contractor status with the Wyoming Department of Workforce Services if applicable. The selected firm will be required to execute a professional services agreement incorporating the RFP terms and conditions and provide a Certificate of Insurance as specified in the agreement.
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REQUEST FOR PROPOSAL
RFP 8-26
FLEET MAINTENANCE MECHANIC SHOP DESIGN
City of Cheyenne
2101 O'Neil Ave., Room 309
Cheyenne, WY 82001
RELEASE DATE: May 27, 2026
DEADLINE FOR QUESTIONS: June 19, 2026
RESPONSE DEADLINE: July 7, 2026, 3:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/cheyennecity
City of Cheyenne
REQUEST FOR PROPOSAL
Fleet Maintenance Mechanic Shop Design
I. Introduction II. Request for Proposal
III. Vendor Questionnaire
Attachments:
A - RFP 8-26
B - RFP 8-26 Question & Answer Report
C - RFP 8-26 - PLAN SHEETS FROM RECENT IMPROVEMENTS
D - RFP 8-26 - GEOTECHNICAL REPORT
Request For Proposal #RFP 8-26 Title: Fleet Maintenance Mechanic Shop Design
1. Introduction
1.1. Summary
The City of Cheyenne (“City”) is currently seeking proposals for the following work as specified:
The City of Cheyenne, Wyoming is seeking qualification statements and service proposals from consulting groups for the Design of the New City of Cheyenne Fleet Maintenance Mechanic Shop located at 2731 Old Happy Jack Road, Cheyenne, Wyoming.
The City of Cheyenne is looking to add a new mechanic shop to the Fleet Maintenance Facility. As the
City grows, more space is needed to accommodate vehicle repairs for its expanding fleet. The new mechanic shop will need to contain approximately 6 bays with plenty of storage for tools, equipment, supplies, etc, a paint booth, one set of bathrooms, and a small office space. Features will include extra ventilation for welding, two oil pits, and one lift.
1.2. Contact Information
TJ Barttelbort
Purchasing Manager
2101 O'Neil Ave, Room 309
Cheyenne, WY 82001
Email: tbarttelbort@cheyennecity.org
Phone: (307) 773-1045
Department:
Purchasing
1.3. Timeline
Release Project Date May 27, 2026
1st Legal Advertisement May 29, 2026
2nd Legal Advertisement June 5, 2026
Pre-Proposal Meeting (Mandatory) June 9, 2026, 10:00am
Fleet Maintenance Facility, 2731 Happy Jack Road, Cheyenne, WY 82001
Question Submission Deadline June 19, 2026, 5:00pm mailto:tbarttelbort@cheyennecity.org tel:(307)773-1045
Addendum Response Deadline June 26, 2026, 5:00pm
Proposal Submission Deadline July 7, 2026, 3:00pm
Review Committee reviews proposals, and selects Firms for interviews (If necessary)
July 10, 2026
Interviews are held (If necessary), and review committee completes final selection
July 13, 2026
Professional Services Agreement finalized with successful Firm
July 15, 2026
Agenda Submission Deadline July 21, 2026
Agreement placed on City Council for
Referral
July 27, 2026
Agreement at Finance Committee August 4, 2026
Agreement City Council Meeting:
Agreement approved/disapproved.
August 10, 2026
Contract Execution August 11, 2026
Notice-to-proceed issued by City if
Agreement approved
August 17, 2026
2. Request for Proposal
Fleet Maintenance Mechanic Shop Design
RFP 8-26
2.1. MANDATORY IN-PERSON PRE-PROPOSAL MEETING
A Pre-Proposal Meeting will be held on Tuesday, June 9, 2026 at 10:00 am.
Fleet Maintenance Facility, 2731 Happy Jack Road, Cheyenne, WY 82001
The City will reject Proposals from any Firm that has not signed into the Attendance Sheet prior to the commencement of the Mandatory Pre-Proposal Meeting.
2.2. PROPOSAL REQUIREMENTS
To be considered, proposals must be received via the City's eProcurement Portal
Any proposal received after that time shall not be considered Email or fax submittals shall not be considered.
2.3. PROPOSAL SUBMISSION FORMAT
The City will utilize a two-step process for selection through this solicitation. This process dictates that proposers divide their submittals into two parts: a technical proposal and a price proposal. Proposers shall submit their technical proposals and price proposals simultaneously on the date and time specified in this RFP via the City's eProcurement Portal.
2.4. TECHNICAL PROPOSAL:
Technical proposal shall be uploaded via the City's eProcurement Portal.
2.5. PRICE PROPOSAL:
Price proposals are to be submitted in accordance with the requirements of this section via the City's eProcurement Portal.
2.6. ADDENDA
Any and all Proposers may make inquiries in writing to City at any time prior to 5:00 pm on Friday, June
19, 2026. Any written question of a Proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the City prior to the above specified date. The City shall make reasonable efforts to ensure that clarifications given to any prospective Proposer shall be similarly furnished to all prospective Proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed Proposers. No technical assistance shall be given by the City to any Proposer in preparation of its proposal.
The City intends to respond to all questions and inquires no later than, Friday, June 26, 2026
Written inquiries shall be submitted via the City's eProcurement Portal.
Any or all changes, additions, or clarifications in connection with this RFP shall be issued by the City in the form of written addenda. Oral comments, responses and/or representations shall not be binding upon the City.
If any Addenda are issued, each Proposer must acknowledge each addenda via the City's eProcurement
Portal.
THE CITY WILL CONSIDER AS INCOMPLETE ANY PROPOSAL IN WHICH ALL ADDENDA ARE NOT
ACKNOWLEDGED, AND THIS WILL BE A BASIS FOR PROPOSAL REJECTION.
2.7. AWARD OF CONTRACT
The selected Agency shall be required to sign a professional services agreement in the form provided by the City of Cheyenne, which will incorporate this RFP and the proposal submitted by that advisor and agree to the terms and conditions therein. Any violation of professional services agreement provisions by the advisor will be cause for immediate termination.
The selected firm shall provide a Certificate of Insurance, as required in the Professional Services
Agreement.
2.8. DISCLOSURE OF PROPOSAL CONTENTS
All proposals and supporting documents, except such information that discloses proprietary or financial information submitted in response to qualification statements, becomes public information held in custody of the City after the proposal submittal date given in this RFP. The City assumes no liability for the use or disclosure of technical or cost data submitted by any proposer.
Nevertheless, if a proposal contains information that the proposer does not want disclosed to the public, or used for any purpose other than the evaluation of this offer, all such information must be indicated with the following or similar statement:
The information contained on pages ______ shall not be duplicated or used in whole or in part for any purpose other than to evaluate the proposal provided. If a contract is awarded to this firm as a result of the submission of such information, the City of Cheyenne shall have the right to duplicate, use or disclose this information to the extent provided in the contract. This restriction does not limit the City of Cheyenne’s right to use the information contained herein if obtained from another source.
All such nondisclosure items specified in the proposal shall be subject to disclosure as provided in the
Wyoming Public Records Act or as otherwise provided by law.
2.9. OMISSION OF DETAILS
No advantage shall be taken by any proposer as a result of the omission of any parts or details which are necessary for the provision of detailed design and engineering services even though such details may not be mentioned in this RFP.
3. Vendor Questionnaire
3.1. Upload your Technical Proposal *
Please upload file in PDF file format.
*Response required
3.2. Upload your Cost Proposal*
Please upload file in PDF file format.
*Response required
3.3. Have you read and understood all aspects of the RFP?*
☐ Yes
☐ No
*Response required
3.4. Proposal Shelf Life *
Please confirm your proposal will be valid for at least 120 days
☐ Please confirm
*Response required
3.5. RESIDENT FIRM*
Please select if your Firm is classified as a resident firm, that is registered with the Wyoming Department of Workforce Services:
https://dws.wyo.gov/dws-division/labor-standards/resident-contractor-resources/
☐ Yes
☐ No
*Response required
3.6. RESIDENT CONTRACTOR CERTIFICATION
If your firm is a Resident Contractor, please upload your Certificate from the State of Wyoming
Workforce Services. If your firm is not a Resident Contractor, no upload is required.
https://dws.wyo.gov/dws-division/labor-standards/resident-contractor-resources/
3.7. PROPOSER INFORMATION
3.7.1. PROPOSER / FIRM NAME *
Name of Company Submitting Bid.
*Response required
3.7.2. FIRMS PHYSICAL ADDRESS*
Please provide, Street Address, City, State, and Zip Code.
*Response required
3.7.3. FIRM PHONE NUMBER*
Please provide phone number for Firm.
*Response required
3.7.4. FIRM E-MAIL ADDRESS*
Please provide e-mail address for Firm.
*Response required
3.7.5. PROPSERS SIGNATURE (NAME & TITLE)*
Please type the Name & Title of person authorized to submit a Proposal on behalf of the Firm.
*Response required
| 1. Introduction |
| 1.1. Summary |
| 1.2. Contact Information |
| 1.3. Timeline |
| 2. Request for Proposal |
| 2.1. MANDATORY IN-PERSON PRE-PROPOSAL MEETING |
| 2.2. PROPOSAL REQUIREMENTS |
| 2.3. PROPOSAL SUBMISSION FORMAT |
| 2.4. TECHNICAL PROPOSAL: |
| 2.5. PRICE PROPOSAL: |
| 2.6. ADDENDA |
| 2.7. AWARD OF CONTRACT |
| 2.8. DISCLOSURE OF PROPOSAL CONTENTS |
| 2.9. OMISSION OF DETAILS |
| 3. Vendor Questionnaire |
| 3.1. Upload your Technical Proposal * |
| 3.2. Upload your Cost Proposal* |
| 3.3. Have you read and understood all aspects of the RFP?* |
| 3.4. Proposal Shelf Life * |
| 3.5. RESIDENT FIRM* |
| 3.6. RESIDENT CONTRACTOR CERTIFICATION |
| 3.7. PROPOSER INFORMATION |
| 3.7.1. PROPOSER / FIRM NAME * |
| 3.7.2. FIRMS PHYSICAL ADDRESS* |
| 3.7.3. FIRM PHONE NUMBER* |
| 3.7.4. FIRM E-MAIL ADDRESS* |
| 3.7.5. PROPSERS SIGNATURE (NAME & TITLE)* |
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