Fisher Manor Deck Replacemnt Bid Packet.pdf

PROJECT MANUAL

QUEEN ANNE'S COUNTY, MARYLAND

DEPARTMENT OF HOUSING & FAMILY SERVICES

JULY 2026

FISHER MANOR DECK RENOVATION

Bids Due by 2:00 PM, AUGUST 27, 2026

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07/30/26 TOC 1 TABLE OF CONTENTS

QUEEN ANNE’S COUNTY, MARYLAND

DEPARTMENT OF HOUSING & FAMILY SERVICES

FISHER MANOR DECK RENOVATION

PROJECT MANUAL

TABLE OF CONTENTS

Section No. Title

BIDDING REQUIREMENTS

00030 Invitation to Bid

00100 Instructions to Bidders

00330 Bid Form

00415 Bidders Experience Form

00450 Conflict of Interest Disclosure, Employment of Aliens Statement & Political

Contribution Reporting Requirement Form

00500 Local Vendor Bid Affidavit

CONTRACT FORMS & GENERAL CONDITIONS

00530 Agreement

01010 General Conditions

SPECIFICATIONS

009000 Summary of Work

010000 General Requirements

012200 Unit Prices

024119 Selective Demolition

032000 Concrete Reinforcing

033000 Cast-In-Place Concrete

061000 Rough Carpentry

312000 Earth Moving

DRAWINGS

ENGEINEERING

C-1.1 Cover Sheet

A-1.1 Plans

A-1.2 Plans & Elevations

A-1.3 Plans & Elevations

A-5.1 Details

A-5.2 Details

A-5.3 Details

07/30/26 TOC 2 TABLE OF CONTENTS

07/30/26 00030-1 INVITATION TO BID

INVITATION TO BID

1. Project: Fisher Manor Deck Renovation for the Queen Anne’s County Housing Authority. The site is located at 1 Fisher Manor, Grasonville, MD 21638.

2. The Work generally consists of the removal and replacement of decks attached to the front and back of rental housing units and the main office building, including but not limited to boards, support structures, railings and stairs, and concrete footings. The Work is more fully described and detailed in the contract documents. Refer to the Bid Documents for a complete description of work.

3. The Local Vendor preference and Local Vendor Bid criteria apply to this project since all funds are County

Funds.

4. Copies of the Bid Documents may be obtained beginning, not before, THURSDAY, JULY 30, 2026. Bid

Documents will be available electronically only, at no cost, in .pdf format at eMaryland Marketplace

Advantage (eMMA) https://emma.maryland.gov and on the County website at http://qac.org/Bids.aspx.

5. PRE-BID MEETING: Bidders are strongly encouraged to attend and register at the on-site Pre-Bid

Meeting to be held on THURSDAY, AUGUST 13, 2026 @ 2:00 PM on-site at Fisher Manor located at

1 Fisher Manor, Grasonville, MD 21638. Site inspection outside of the Pre-Bid Meeting may be possible and must be scheduled and approved in advance by contacting the Queen Anne’s County Housing

Authority at (410) 758-8635.

6. Sealed bids for this Project will be received from bidders by the County Commissioners of Queen Anne's

County at the Kramer Center, located at 104 Powell Street, Centreville, Maryland, 21617 until 2:00 PM local time on THURSDAY, AUGUST 27, 2026, at which time they will be opened publicly and read aloud at the Kramer Center. Bids will be received until the time of close of bids. Bid Security is required to be submitted with the bid in accordance with the General Conditions. Completed Conflict of Interest

Disclosure & Employment of Aliens Statement is required to be submitted with the bid. Failure to submit these with the bid shall deem the bid non-responsive.

7. Addenda, if any be issued, shall be issued via electronic posting on the Queen Anne’s County

Procurement and eMaryland Marketplace Advantage (eMMA) websites, accessible via the links listed below. It is intended that Addenda will also be emailed to known plan holders; however, it is the Bidders’ responsibility to ensure receipt of all addenda.

Queen Anne’s County’s Website:

http://qac.org/Bids.aspx eMaryland Marketplace Advantage (eMMA):

https://emma.maryland.gov

8. Bidders are directed to the provisions of the Instructions to Bidders for additional information governing the bidding process.

9. The Owner reserves the right to waive any informalities and to reject any or all bids. No bidder may withdraw their bid within sixty (60) days after the actual date of the opening thereof. Bids are to remain open for 60 days.

10. To mitigate any potential conflict of interest, any individual or entity that has participated in the development or preparation of this Bid shall be deemed ineligible to submit a proposal or application in response to this Bid.

*** End of Invitation to Bid *** https://emma.maryland.gov/ http://qac.org/Bids.aspx http://qac.org/Bids.aspx https://emma.maryland.gov/

07/30/26 00030-2 INVITATION TO BID

07/30/26 00100-1 INSTRUCTIONS TO BIDDER

INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS

1.1. Terms used in these Instructions to Bidders and on the Bid Forms, are defined and have the meanings assigned to them in the General Conditions.

1.2. The term "Lowest Responsible Responsive Bidder" means the Bidder to whom Owner (on the basis of Owner's evaluation as hereinafter provided) makes an award on the basis of the total bid.

1.3. The term "OWNER" as used in the Contract Documents refers to the Public Housing Authority of

Queen Anne’s County.

1.4. The term "ENGINEER" refers to the Executive Director of Housing & Family Services of Queen

Anne's County, Michael R. Clark (also termed, Owner’s Representative in the contract documents), or his representative. All inquiries during the bidding period shall be addressed, in writing only, to the Resident Project Representative: Brian A. Barnshaw, Housing Authority, Kramer Center, 104

Powell Street, Centreville, Maryland, 21617, fax number: 410-758-8635 or email babarnshaw@qac.org.

2. COPIES OF BIDDING DOCUMENTS

2.1. Complete sets of Bidding Documents shall be used in preparing Bids; neither OWNER nor

ENGINEER assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.2. OWNER and ENGINEER in making copies of Bidding Documents available on the terms in the

Invitation to Bid (ItB), do so only for the purpose of obtaining bids on the Work and do not confer a license or grant for any other use.

2.3. Bidding Documents include Invitation to Bid, Instructions to Bidders, Bid Form, Bidder’s Experience

Form, Bid Bond, Agreement, General Conditions, Technical Specifications, Drawings and any other inclusions referenced therein and addenda (if issued).

3. QUALIFICATIONS OF BIDDERS

3.1. To demonstrate qualifications to perform the Work, each Bidder must be prepared to submit within five days of the ENGINEER‘s request, written evidence of types such as financial data, previous experience and evidence of authority to conduct business in the jurisdiction where the Project is located to the satisfaction of the ENGINEER.

4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE

4.1. Before submitting a Bid, each Bidder must:

a) Examine the Contract Documents thoroughly;

b) Visit the site to familiarize themselves with conditions that may in any manner affect cost, progress or performance of the Work;

c) Familiarize themselves with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work and;

d) Study and carefully correlate Bidder's observations with the Contract Documents.

4.2. Should any material specified not meet the requirements outlined in the Contact Documents, it is the

Bidders responsibility to notify the ENGINEER prior to the submission of the Bid.

4.3. The submission of a Bid will constitute a representation by the Bidder that they have complied with every requirement of this Article 4 and that the Contract Documents are sufficient in scope and detail mailto:babarnshaw@qac.org

07/30/26 00100-2 INSTRUCTIONS TO BIDDER

to indicate and convey a complete understanding of all terms and conditions for the performance of the Work.

5. INTERPRETATIONS

All questions about the meaning or intent of the Contract Documents shall be submitted in writing only, to the ENGINEER’s Resident Project Representative, Brian A. Barnshaw, Queen Anne's County Public Housing

Authority, 104 Powell Street, Centreville, Maryland, 21617, by fax at 410-758-8635 or email to babarnshaw@qac.org not later than seven (7) days prior to bid opening. Replies will be issued only by

Addenda, posted, not later than two (2) days prior to bid opening to all parties recorded by the ENGINEER or their representative as having received the Bidding Documents. Failure of any Bidder to receive such

Addendum shall not relieve Bidder from the obligations under the Bid as submitted. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

6. BID SECURITY

Bid Security is required to accompany all bids in excess of $100,000. The Bid Security shall be in the amount of 5% of the Total Bid. Bid security may be in the form of a legally executed Bid Bond in the State of Maryland, on AIA Form A310, or in the form of a Certified Check issued to the OWNER. Bid Security shall be forfeited to the OWNER if the Bidder fails to honor the obligation of his bid. Bid Security shall be returned to the Bidders after faithful execution of the Agreement and furnishing of all Payment and

Performance Bonds, rejection of all Bids, or expiration of the specified time that all bids shall remain in effect.

7. CONTRACT TIME

The number of days within which the Work is to be completed (the Contract Time) is set forth here and in the Agreement. The Work shall be Substantially Completed not later than 60 calendar days after the Notice to Proceed. The CONTRACTOR shall attain Final Completion within 10 calendar days of the issuance of

Substantial Completion.

8. LIQUIDATED DAMAGES

Provisions for liquidated damages are set forth in the Agreement.

9. SUBSTITUTE MATERIALS AND EQUIPMENT

The Contract, if awarded, will be on the basis of material and equipment described in the Contract

Documents. Consideration of possible substitute with "or equal" items shall only be entertained after bid opening and prior to award of the contract, if submitted by the CONTRACTOR to the ENGINEER and approved by the ENGINEER in accordance with General Conditions Article 6.7 and other applicable areas of the Contract Documents.

10. SUBCONTRATORS, ETC.

10.1. A list of all Subcontractors and other persons and organizations proposed for those portions of the

Work as to which such identification is so required shall be submitted within ten (10) days of written request by the ENGINEER and an experience statement is required on demand after the Bids are received with pertinent information as to similar projects and other evidence of qualification for each such Subcontractor, person and organization if requested by Owner. Contractor shall submit mailto:babarnshaw@qac.org

07/30/26 00100-3 INSTRUCTIONS TO BIDDER

information as to similar projects and other evidence of qualification for each such Subcontractor, person and organization upon request. If OWNER or ENGINEER after due investigation has reasonable objection to any proposed Subcontractor, other person or organization, may, before giving

Award, request the apparent Lowest Responsible Responsive Bidder to submit an acceptable substitute and the Bid Price may be increased or decreased by the difference in cost occasioned by such substitution. If the apparent Lowest Responsible Responsive Bidder declines to make any such substitution, the contract may not be awarded to such Bidder. For any Subcontractor, other person or organization so listed and to whom OWNER or ENGINEER does not make written objection prior to the giving of the Notice of Award it will be deemed the OWNER and ENGINEER have no objection.

10.2. No Contractor shall be required to contract with any Subcontractor, other person or organization against whom they have reasonable objection.

11. BID FORM

11.1. The Bid Form is included in the Contract Documents; additional copies may be obtained from the

ENGINEER. Bid Form must be completed in ink. All names must be typed or printed below the signature. Communications from the OWNER or ENGINEER concerning the Bid shall be forwarded to the address of BIDDER indicated on the Bid Form.

11.2. Bids by corporations must be executed in the corporate name by the president or vice-president (or other person having authority to bind the corporation, accompanied by corporate power of attorney) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

11.3. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

11.4. Bids by a limited liability company must be executed in the name of the company and signed by an authorized or managing member of the limited liability company whose title must appear under the signature and the principal office of the limited liability company must be shown below the signature.

12. SUBMISSION OF BIDS

12.1. Bids shall be submitted not later than the time and at the place indicated in the Invitation to Bid (ItB) and shall be enclosed in a sealed envelope with the words, “BID – FISHER MANOR DECK

RENOVATION” written on the front of the envelope and accompanied by the other required documents. The official Bid Time shall be local Eastern Daylight Time. If the bid is sent through the mail or other delivery agent, the sealed envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face thereof. Bids submitted electronically or by Fax shall be deemed non-responsive. Bids delivered after the time and at a place other than that stipulated in the

Invitation to Bid shall deem the Bidder non-responsive.

12.2. Bidder’s Experience Form and Maryland Business License: If requested after the bid, the Contractor must submit for review to the ENGINEER a copy of the Bidder’s Maryland Business License and documentation demonstrating experience for similar Work. The supporting documentation shall include references for which similar Work has been performed, a list of projects showing successful completion and all other information requested on the attached form. This form shall be signed by the

CONTRACTOR. This form is found in section 00415 of the project Manual.

07/30/26 00100-4 INSTRUCTIONS TO BIDDER

12.3. Bids shall be submitted only on the Bidding Document forms furnished with the Contract Documents.

Others forms or documents submitted which are not required by the Contract Documents shall be considered invalid and without bearing or validity to the Bid and Contract. Bids delivered with incomplete forms shall deem the Bidder non-responsive. These forms consist of the:

a) Bid Form;

b) Conflict of Interest Disclosure, Employment of Aliens Statement & Political contribution Reporting

Requirements Form;

c) Local Vendor Bid Affidavit (as applicable); and

d) Any required bonds and/or Bid Security;

12.4. Any addenda issued will be issued electronically, see Invitation to Bid. It is the Bidder’s responsibility to ensure receipt of all addenda. Submission of a bid shall constitute acknowledgement by the bidder of his inclusion of all issued addenda in the WORK. Physical submission of Addenda documents with a Bid is not necessary.

12.5. Local Vendor Bids

a) In order for a Bid to be considered for a Local Vendor Preference, the bid must be accompanied with a Local Vendor Bid Affidavit along with any other additional documentation demonstrating eligibility as a local vendor as stated in the Definitions section.

b) Once the bid has been deemed to be responsive as it regards the Local Vendor Preference, the 10% or $50,000 preference (whichever is less) shall be applied to the bid and the bids re-ranked to determine the award.

c) In the event there are two eligible Local Vendor Preference bids, the award will be based on solely on the lowest bid with preference, not on the percentage of local participation of a particular bid (ie.

Bidder A is 100% local and bids $2 and Bidder B is 50% local and bids $1, Bidder B would be awarded the contract).

12.6. To mitigate any potential conflict of interest, any individual or entity that has participated in the development or preparation of this Bid shall be deemed ineligible to submit a proposal or application in response to this Bid.

13. OPENING OF BIDS

Bids will be opened publicly and read aloud as indicated in the Invitation to Bid, and a bid Tabulation will be made available after the opening of Bids.

14. BIDS TO REMAIN OPEN

Except as otherwise required by law, Bids shall remain irrevocable for the period stated in the Invitation to

Bid.

15. AWARD OF CONTRACT

15.1. OWNER reserves the right to reject any and all Bids, to waive any and all informalities and the right to disregard all nonconforming, non-responsive or conditional Bids. Discrepancies between words and figures will be resolved in favor of words. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

15.2. In evaluating Bids, OWNER shall consider the qualifications of the Bidders and whether or not the

Bids comply with the prescribed requirements.

07/30/26 00100-5 INSTRUCTIONS TO BIDDER

15.3. OWNER may conduct such investigations as they deem necessary to assist in the evaluation of any

Bid and to establish the responsibility, qualifications and financial ability of the Bidders, proposed

Subcontractors and other persons and organizations to do the Work or furnish equipment in accordance with the Contract Documents to OWNER’S satisfaction.

15.4. If the contract is to be awarded, and after determining that vendors are responsive and responsible, the award shall be made based on the Lowest Responsible and Responsive Local Vendor Bid, so long as such Local Vendor Bid does not exceed the Lowest Responsible and Responsive Bid of another vendor by 10% or $50,000, whichever is less. The Basis of determining the lowest bid shall be the TOTAL

BID. Notice of Award shall be issued within the timeframe specified for Bids to remain irrevocable.

15.5. Tied Bids – In the event of tied low Bids between two or more responsible and responsive vendors, the tie shall be broken by drawing lots.

15.6. Bid Protests – Any bidder that is concerned about the final award of any procurement may submit a bid protest to the ENGINEER that made the solicitation. Bid protests must be submitted in writing within five (5) working days following the official public announcement of the contract award.

16. PERFORMANCE AND OTHER BONDS

Paragraph 5.1 of the General Conditions describes the OWNER’S requirements as to Performance and

Payment Bonds. The lowest responsible responsive Bidder shall within fourteen days of the issuance of the

Notice of Award furnish Performance and Payment Bonds each in an amount equal to 100% of the Bid, to the office of the ENGINEER unless otherwise specified. Bids less than $100,000 do not require bonding.

17. INSURANCE

Paragraph 5.2 through 5.7 of the General Conditions describes the Owner's requirements as to Insurance. The lowest responsible responsive Bidder shall furnish said proof of insurance as indicated in paragraph 5.7 of the

General Conditions.

18. SIGNING OF AGREEMENT

When OWNER gives a Notice of Award to the lowest responsible responsive Bidder, at least three (3) unsigned duplicate original copies of the Agreement and all other Contract Documents will accompany it.

Within fourteen days thereafter CONTRACTOR shall sign and deliver said duplicate original copies of the

Agreement to the ENGINEER with all Bonds and Insurance certificates and with all other Contract

Documents attached. Within fourteen days thereafter, OWNER will sign the duplicate original copies. The

OWNER, the CONTRACTOR, and the ENGINEER will each receive an executed duplicate original copy of the Contract Agreement.

*** END OF SECTION ***

07/30/26 00100-6 INSTRUCTIONS TO BIDDER

07/30/26 00330-1 BID FORM

BID FORM

To: The County Commissioners of Queen Anne’s County

Project: FISHER MANOR DECK RENOVATION

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with

OWNER in the form included in the Contract Documents to complete all Work as specified or indicated in the Contract Documents for the FISHER MANOR DECK RENOVATION for the Contract Price indicated in this Bid within the Contract Time and in accordance with the Contract Documents. The undersigned BIDDER submits this Bid with the understanding that the OWNER reserves the right to reject any or all bids submitted.

2. BIDDER accepts all of the terms and conditions of the Instructions to Bidders. BIDDER will sign the

Agreement within fourteen days after the date of OWNER'S Notice of Award.

3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:

a. BIDDER has examined copies of all the Contract Documents and hereby acknowledges receipt of all Addenda and acknowledges the bid reflects the changes created by these addenda:

Number Date

b. This Bid is genuine and not made in the interest of, or on behalf of, any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited or induced any person, firm or a corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for himself any advantage over any other Bidder or over

OWNER;

c. BIDDER hereby states that he has available adequate equipment and finances to properly and expeditiously prosecute the Work as bid, and is prepared to present further information to substantiate this statement; and

d. Bidder agrees to coordinate construction with other contractors on the same project site contracted by the OWNER.

4. BIDDER agrees that the Work will be completed within the dates indicated in the Instructions to Bidders and not to exceed the number of consecutive days indicated in the Agreement. BIDDER accepts all the provisions of the Agreement.

5. The following documents are attached to and made a condition of this Bid:

a. Bid Bond;

b. Conflict of Interest Disclosure, Employment of Aliens Statement & Political Contribution

Reporting Requirements Form; and

c. Other documents as required by the Instructions to Bidders or Contract Documents.

d. Local Vendor Bid Affidavit (as applicable)

6. BIDDER covenants and warrants that they have had sufficient time to examine the site of the Work; that they have examined the site of the Work; and that they have based the Contract Prices on their own

07/30/26 00330-2 BID FORM

independent examination and investigation of the site and conditions and has not relied on any information furnished to them by the OWNER or ENGINEER not included in the Contract Documents.

BIDDER has examined the legal requirements (federal, state and local laws, ordinances, rules, codes and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary.

7. BIDDER will complete the Work for the following price: The Work generally consists of the removal and replacement of decks attached to the front and back of rental housing units and the main office building, including but not limited to boards, support structures, railings and stairs, and concrete footings. The Work is more fully described and detailed in the contract documents. Refer to the Bid

Documents for a complete description of work.

1. LUMP SUM – BUILDING 1:

To include all contingent prices.

LUMP SUM ITEM: 1 LS Total:$__________________

Words: _____________________________________________________________________

2. LUMP SUM – BUILDING 2:

To include all contingent prices.

3. LUMP SUM – BUILDING 3:

4. LUMP SUM – BUILDING 4:

5. LUMP SUM – BUILDING 5:

6. UNIT PRICE – GENERAL MAINTENANCE & REPAIR:

Workcode G1MR. More details in Section 012200 of Bid Documents.

MANHOUR ITEM: 80 HR @ $__________/HR Total:$__________________

7. UNIT PRICE – FASTENING OF WOODEN LEDGER BOARD:

Workcode R1W. More details in Section 012200 of Bid Documents.

UNIT PRICE ITEM: 50 UP @ $__________/UP Total:$__________________

07/30/26 00330-3 BID FORM

8. UNIT PRICE – INSTALLING WOOD EPOXY AT EXISTING DETERIORATED WOOD

BEAMS:

Workcode R2W. More details in Section 012200 of Bid Documents.

CUBIC INCH ITEM: 100 CI @ $__________/CI Total:$__________________

9. UNIT PRICE – MOVING EXISTING WOOD BEAM INTERMITENT BLOCKING:

Workcode R3W. More details in Section 012200 of Bid Documents.

UNIT PRICE ITEM: 30 UP @ $__________/UP Total:$__________________

10. UNIT PRICE – REPLACE WOODEN LEDGER BOARD:

Workcode X1W. More details in Section 012200 of Bid Documents.

LINEAL FEET ITEM: 50 LF @ $__________/LF Total:$__________________

11. ADD ALTERNATE #1 – COMPOSITE DECKING & ASSOCIATED HARDAWRE:

More details in Section 061000 of Bid Documents.

LUMP SUM ITEM: 1LS Total:$__________________

TOTAL BID

To include totals from 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, and 11.

TOTAL BID PRICE ITEM: 1 TB Total:$__________________

Words: __________________________________________________________________________

SUBMITTED this _____ day of _______________, 202__.

AN INDIVIDUAL

By: _______________________________ _______________________________/s/

(Typed Name) (Signature)

Doing Business As: _______________________________________________________

Business Address: _______________________________________________________

Phone No.: (______) _______________________

A CORPORATION or LIMITED LIABILITY COMPANY

Corporation (OR LLC) Name: _________________________________________________________

State of Incorporation: _______________________

07/30/26 00330-4 BID FORM

By: _______________________________ _______________________________/s/

(Person Authorized to Sign) (Title)

Attest: ___________________________/s/ Corporate Secretary (CORPORATE SEAL)

Business Address: ______________________________________________

Phone No.: (______) _______________________

07/30/26 00415-1 EXPERIENCE FORM

BIDDER’S EXPERIENCE FORM

1. Bidder shall complete this form and submit if required after the bid. This form shall be complete with a minimum of three previous construction contract business references. Three references shall be provided spanning a minimum time frame of four years, testifying to the fact that the Bidder has been active in this area of the construction industry for a minimum of four years.

2. Reference A: Owner: ____________________________ Contact: ___________________________

Address: __________________________________ Phone: ______________________________

__________________________________ Fax: ______________________________

__________________________________ Email: ______________________________

Contractor’s Supervisory & Trained Personnel: ________________________________________________

Description of Construction Contract: ______________________________________________________

Amount of Contract: __________________________________________________________________

3. Reference B: Owner: ____________________________ Contact: ___________________________

__________________________________ Fax: ______________________________

__________________________________ Email: ______________________________

Contractor’s Supervisory & Trained Personnel: ________________________________________________

Description of Construction Contract: ______________________________________________________

4. Reference C: Owner: ____________________________ Contact: ___________________________

__________________________________ Fax: ______________________________

__________________________________ Email: ______________________________

Contractor’s Supervisory & Trained Personnel: ________________________________________________

Description of Construction Contract: ______________________________________________________

CONTRACTOR: ________________________________ SIGNED: _________________________________

07/30/26 00415-2 EXPERIENCE FORM

07/30/26 00450-1 CONFLICT, ALIENS, & POLITICAL FORM

CONFLICT OF INTEREST DISCLOSURE, EMPLOYMENT OF ALIENS STATEMENT & POLITICAL

CONTRIBUTION REPORTING REQUIREMENTS FORM

In connection with the undersigned's participation in the bid process or request for proposals being considered by the County

Commissioners of Queen Anne's County ("the County") the undersigned does affirm under the penalties of perjury as follows:

I have reviewed the materials provided by the County in connection with my proposed bid or proposal and reviewed such records of my company and business as necessary to make the following statements:

(Check all appropriate boxes)

To the best of my knowledge and belief, neither I, the company identified below, nor any employee of the company have been involved or are presently involved in any situations or actions that might be regarded as an actual or potential conflict of interest in the event of a successful bid or award.

It appears that I, the company identified below, or an employee of the company have been involved in some situations or actions that might be regarded as a potential conflict of interest should I submit the successful bid or proposal. Details of such situations and/or actions are as hereby attached to the form (attach additional sheet(s)).

The following situations or actions in which I, my company or an employee of the company are presently involved in might be regarded as a potential conflict of interest if I submit the successful bid or proposal (attach additional sheet(s)).

I have attached a list of all present contracts between the company named below and the County.

Furthermore, vendors providing goods or services to Queen Anne’s County Government, as a condition of doing business with the County, are required to comply with all applicable laws and regulations relating to the employment of aliens.

Should vendors providing goods or services to Queen Anne’s County fail to comply with applicable laws and regulations relating to the employment of aliens, such failure shall constitute a material breach of the vendor’s contractual relationship with Queen Anne’s County and the County may take all reasonable steps to terminate the County’s contractual relationship with the vendor. If you have questions, please consult the County Department that manages your vendor contract.

Notice of Reporting requirements – Any person doing business with a government entity may be subject to the political contribution reporting requirements of Title XIV of the Election Law Article of the Annotated Code of Maryland.

Signature: _____________________________________ Date: ________________________

Name: (Please Print) __________________________________________________________

Company/Organization: _______________________________________________________

Address: ___________________________________________________________________

Phone Number: _____________________________________________________________

07/30/26 00450-2 CONFLICT, ALIENS, & POLITICAL FORM

07/30/26 00500-1 LOCAL VENDOR AFFIDAVIT

LOCAL VENDOR BID AFFIDAVIT

Bidder’s Name: _____________________________________________

Solicitation Reference: _______________________________________

Bid Amount: _______________________________________________

This submission is being made to the Board of County Commissioners for Queen Anne’s County through the Office of Budget and

Finance, in connection with the following solicitation:

LOCAL VENDOR CERTIFICATION

50 percent or more of this procurement bid value will be allocated and executed by one or more Local Vendors having a principal place of business in Queen Anne’s County. Bidders applying for this consideration are required to submit a copy of their SDAT registration with their bid to be considered.

The cost proposal submitted is based upon the following local vendors - list only those vendors whose principal place of business is in

Queen Anne’s County (as defined in the County’s Procurement Policy), and their related allocation of the contract value

VENDOR 1 NAME: _________________________________________

VENDOR 1 EIN: ___________________________________________

AMOUNT OF VALUE: ______________________________________

PERCENT OF BID: _____

Check which applies: Prime Contractor: ___ Sub-contractor: ___ Material Supplier: ___

VENDOR 2 NAME: _________________________________________

VENDOR 2 EIN: ___________________________________________

AMOUNT OF VALUE: ______________________________________

PERCENT OF BID: _____

Check which applies: Prime Contractor: ___ Sub-contractor: ___ Material Supplier: ___

VENDOR 3 NAME: _________________________________________

VENDOR 3 EIN: ___________________________________________

AMOUNT OF VALUE: ______________________________________

PERCENT OF BID: _____

Check which applies: Prime Contractor: ___ Sub-contractor: ___ Material Supplier: ___

TOTAL % ALLOCATED TO “LOCAL VENDORS”: _____

SUBMITTER INFORMATION – to be completed by the party authorized to enter into the contract

NAME: _________________________________________________________________________

TITLE: __________________________________________________________________________

COMPANY NAME: ________________________________________________________________

COMPANY EIN: ___________________________________________________________________

I affirm under the penalty of perjury, that the foregoing information is true, to the best of my knowledge, information, and belief.

SIGNATURE & DATE

THIS COMPLETED FORM SHALL BE SUBMITTED WITH THE COST PROPOSAL OR BID.

BIDDERS APPLYING FOR THIS CONSIDERATION ARE REQUIRED TO SUBMIT A COPY OF THEIR SDAT REGISTRATION WITH

THEIR BID TO BE CONSIDERED.

07/30/26 00500-2 LOCAL VENDOR AFFIDAVIT

07/30/26 00530-1 AGREEMENT

Agreement

THIS AGREEMENT, in the amount of $_____________________________is entered into this _____ day of

_______________, 2026 by and between the Queen Anne’s County Housing Authority, Maryland, hereinafter called OWNER, and a Corporation known as _______________________________________ organized and existing under the laws of the State of ________________

- or -a Partnership known as _____________________________________________ consisting of the following members:

- or -an Individual ________________________________________ trading as hereinafter called CONTRACTOR.

WITNESSETH, that OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

Article 1. WORK:

CONTRACTOR shall complete all Work as specified and indicated in the Contract Documents for the FISHER

MANOR DECK RENOVATION. The Work generally consists of the removal and replacement of decks attached to the front and back of rental housing units and the main office building, including but not limited to boards, support structures, railings and stairs, and concrete footings. The Work is more fully described and detailed in the contract documents. Refer to the Bid Documents for a complete description of work.

Article 2. ENGINEER:

The Executive Director of Housing & Family Services of Queen Anne's County, Michael R. Clark, is hereinafter called the ENGINEER and will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion, inspection and review of the

Work and other duties and responsibilities of the ENGINEER in accordance with the Contract Documents. The

ENGINEER may permit his designated representative to conduct all or a portion of his contractual duties.

Article 3. CONTRACT TIME:

3.1 The Work will be Substantially Complete not later than 60 calendar days from the Notice to Proceed, in accordance with the Contact Documents.

3.2 The Work will be completed and ready for final payment not later than 10 calendar days following the date of Substantial Completion, in accordance with the Contact Documents.

3.3 Liquidated Damages: In the event that the Work is not Substantially Complete within 60 calendar days from the Notice to Proceed or is not completed and ready for final payment not later than 10 calendar days following the date of Substantial Completion, the Owner will assess and CONTRACTOR shall pay liquidated damage in the amount of $250.00 for each calendar day until Substantial Completion or Final

Completion whichever the case may be. Owner and CONTRACTOR agree that actual damage due to delay in completion would be difficult or impossible to ascertain at this time and that the amount of liquidated damages herein provided for is adequate as a measure thereof and not as a penalty or forfeiture.

3.4 OWNER and CONTRACTOR recognize that time is of the essence in this Agreement. Therefore, the

CONTRACTOR recognizes that the ENGINEER may hold any and all payments without interest or any other penalty if the CONTRACTOR is behind his schedule to complete the project on time. The

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CONTRACTOR shall also be responsible for paying all additional engineering and inspection fees occasioned by the delay.

Article 4. CONTRACT PRICE:

OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in lawful money of the United States of America in accordance with CONTRACTOR'S Bid.

Article 5. PAYMENT:

CONTRACTOR shall submit applications for Payment in accordance with the Contract Documents. ENGINEER will process applications for Payment as provided in the General Conditions.

5.1 Progress Payments: OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR'S Applications for Payment as recommended by ENGINEER. All progress payments will be on the basis of the progress of the Work measured by the schedule of values submitted by the

CONTRACTOR at the pre-Construction Meeting.

5.2 Retention: The OWNER shall withhold 10% (5% if the Project is bonded) of each progress payment until Completion of the Project. Upon issuance of a Certificate of Substantial Completion, the Contractor may invoice for ½ of the retention being held on a non-bonded project to that point of the project, thereby reducing the overall retention to 5%. Upon Final completion of the project, the Contractor may invoice for the final 5% of the retention. Final Retention amount shall only be released upon approval of the

ENGINEER following Final Completion of all Contract requirements.

Article 6. INTEREST:

All moneys not paid when due hereunder shall bear interest at the legal rate except as stated in paragraph 3.4 above.

Article 7. GUARANTEE PERIOD:

CONTRACTOR shall warrant and guarantee his Work, materials and equipment for one (1) calendar year from the date of SUBSTANTIAL COMPLETION or longer in accordance with the Warranty Provisions of the Project

Specifications, for those periods so stated from the date of OWNER'S approval of the Certificate of Substantial

Completion issued by ENGINEER.

Article 8. CONTRACTOR'S REPRESENTATIONS:

In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations:

8.1 CONTRACTOR has familiarized himself with the nature and extent of the Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules, codes and regulations that in any manner may affect cost, progress or performance of the Work, including the applicability of federal, state or local taxes including sales or use tax and assumes full responsibility for the payment of same.

8.2 CONTRACTOR further covenants and warrants that he has had sufficient time to examine the site of the

Work; that he has examined the site of the Work; and that he has based the contract prices on his own independent examination and investigation of the site and conditions.

8.3 CONTRACTOR has correlated the results of such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents.

8.4 CONTRACTOR has given ENGINEER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to

CONTRACTOR.

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8.5 CONTRACTOR agrees to coordinate his Work with other contractors on the same project site contracted by the OWNER. A coordination meeting will be scheduled following Notice to Proceed.

Article 9. CONTRACT DOCUMENTS:

The Contract Documents, which comprise the entire agreement between OWNER and CONTRACTOR, are attached to this Agreement by reference, made a part hereof and consist of the following:

9.1 This Agreement;

9.2 Insurance Certificate (s);

9.3 Performance & Payment Bonds;

9.4 Invitation to Bid, Instructions to Bidders, General Conditions, and all Specifications and Drawings as listed in the Table of Contents of the Project Manual;

9.5 Addenda numbers _(enter number)_ through _(enter number)_, inclusive;

9.6 CONTRACTOR’S signed completed Bid;

9.7 Completed & Executed Conflict of Interest Disclosure & Employment of Aliens Statement;

9.8 Documentation submitted by the CONTRACTOR and accepted by the ENGINEER prior to Notice of

Award; and

9.9 Any Modification, including Change Orders, duly delivered after execution of Agreement

There are no Contract Documents other than those listed above in this Article 9. The Contract Documents may only be altered, amended or repealed by a Modification issued by the ENGINEER.

Article 10. MISCELLANEOUS:

10.1 Terms used in this agreement, which are defined in the Project Specifications, shall have the meanings indicated in such.

10.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned, without such consent (except to the extent that the effect of this restriction may be limited by law); and, unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

10.3 OWNER and CONTRACTOR each binds themselves, their partners, successors, assigns and legal representatives to the other party hereto, his partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents.

Article 11. OTHER PROVISIONS:

11.1 CONTRACTOR agrees that he, and his subcontractors, will pay each person engaged in the Work of this

Agreement no less than the minimum wage determination for the applicable described class of Work, in accordance with law, as specified by the State of Maryland or the United States Government, under any

Maryland or Federal law which is made applicable to the Project, by the terms of the Contract Documents or addenda thereto.

11.2 INDEMNIFICATION:

11.2.1 CONTRACTOR shall hold harmless the OWNER from any losses, costs, and expenses (including attorney’s fees and court costs), settlement payments, and (whether or not reduced to final judgment) all liabilities, damages and fines paid, incurred, or suffered by the OWNER by reason

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of or arising out of injuries to persons (including death) or property damage caused by the

CONTRACTOR, his employees, agents or subcontractors or in any way attributable to the performance of Work or agreement, and shall further indemnify and hold harmless the OWNER from any claim, action, suit or proceeding threatened, instituted, or otherwise made against the

OWNER by reason of or arising out of:

11.2.1.1 Any Breach, violation or non-performance by CONTRACTOR of any provision of this

Agreement;

11.2.1.2 From any other cause whatsoever due to the careless, negligent, intentional, wanton, or improper conduct of CONTRACTOR; or

11.2.1.3 The failure of the CONTRACTOR to provide the service or any portion thereof on a timely basis and in accordance with an Agreement/Contract.

11.2.2 This indemnification by CONTRACTOR shall survive the expiration or sooner termination of this

Agreement.

IN WITNESS WHEREOF, the parties hereto have signed three (3) copies of this Agreement. One duplicate original each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the Contract

Documents have been signed or identified by OWNER and CONTRACTOR or by ENGINEER on OWNER’S behalf.

This Agreement will be effective on ___________________, 2026.

OWNER: CONTRACTOR:

The Queen Anne’s County Housing Authority, ____________________________________

Maryland

_______________________________/s/ _______________________________/s/

Mike Clark

Executive Director of Housing & Family Services

_______________________________/s/

Treasurer

(CORPORATE SEAL)

Attest: Attest:

_______________________________/s/ _______________________________/s/

Secretary

Address for Giving Notices: Addresses for Giving Notices:

Michael R. Clark _______________________________

Kramer Center _______________________________

104 Powell Street _______________________________

Centreville, MD, 21617 _______________________________

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GENERAL CONDITIONS

ARTICLE 1 - DEFINITIONS

Wherever used in these General Conditions or in the other Contract Documents, the following terms shall have the meanings indicated which shall be applicable to both the singular and plural thereof:

AGREEMENT - The written agreement between the OWNER and the CONTRACTOR covering the Work to be performed. The Contract Documents will be attached to and made a part of the Agreement.

APPLICATION FOR PAYMENT - The form which is to be used by the CONTRACTOR in requesting progress payments and which is to include the schedule of values required by paragraph 14.1 and an affidavit of the

CONTRACTOR that progress payments theretofore received from the OWNER on account of the Work have been applied by the CONTRACTOR to discharge in full all of the CONTRACTOR'S obligations incurred in connection with the Work covered by all prior applications for payment.

AHJ – Authorities having jurisdiction.

ARCHITECT – Restoration Engineering, Inc., 10503 West Drive, Ste A, Fairfax, VA 22030, (703) 272-7787.

BID - The offer or proposal of the Bidder submitted on the prescribed form setting forth the price for the Work to be performed.

BIDDER - Any person, firm or corporation submitting a Bid for the Work.

BONDS - Bid, Performance, Payment and Maintenance Bonds and other instruments of security, furnished by the CONTRACTOR and his Surety in accordance with the Contract Documents.

CHANGE ORDER - A written order to the CONTRACTOR signed by the OWNER authorizing an addition, deletion or revision in the Work, or an adjustment in the Contract Price or the Contract Time issued after execution of the Agreement.

CONTRACT DOCUMENTS - The Agreement, Addenda (which pertain to the Contract Documents), CONTRACTOR'S Bid (including documentation accompanying the Bid and any post-Bid documentation submitted prior to the Notice of Award) when attached as an exhibit to the Agreement, the Bonds, these General

Conditions, the Specifications, the Drawings and other documents referenced and as are more specifically identified in the Agreement, together with all Modifications issued after the execution of the Agreement.

CONTRACT PRICE - The total moneys payable to the CONTRACTOR under the Contract Documents.

CONTRACT TIME - The number of consecutive calendar days stated in the Agreement for the completion of

Work. All time referenced as days in this contract are in calendar days.

CONTRACTOR - As used herein refers to the firm or company selected to perform the construction of the improvements by the OWNER.

COUNTY - The County Commissioners of Queen Anne's County, also referenced here-in as the OWNER.

DRAWINGS – As listed elsewhere in the Contract Documents.

EFFECTIVE DATE OF AGREEMENT - The date as indicated within the Agreement.

ENGINEER – Executive Director of Housing & Family Services of Queen Anne's County Department of

Community Services who, as used herein, refers to the OWNER'S representative who typically designed the improvements and acts on the OWNER'S behalf to ensure the construction is acceptable to the OWNER.

FIELD ORDER - A written order issued by the ENGINEER which clarifies or interprets the Contract Documents in accordance with paragraph 9.2 or orders minor changes in the Work in accordance with paragraph 10.2.

FINAL COMPLETION - The date of the approval of the final progress payment.

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INVITATION TO BID – Abbreviated in these documents as ItB, the notice issued by the Owner and publicized through electronic and/or written means notifying the public of the solicitation for this contract.

LOCAL VENDOR - Includes each participant in a single response to a solicitation, (whether a prime contractor, a subcontractor, or a joint venture), who has designated with the State Department of Assessments & Taxation a principal place of business in Queen Anne’s County or who, in the case of a sole proprietor, has identified Queen

Anne’s County as the county of residence on the most recent Maryland individual income tax return.

LOCAL VENDOR BID - Response to a solicitation for which a Certified Local Vendor will be executing at least

50 percent of the awarded contract value.

LOCAL VENDOR REQUIREMENTS – A bid or proposal shall be deemed to be a Local Vendor Bid if the initial bid or proposal submission includes a submission of the Local Vendor Bid Affidavit (see form attached) by the person executing the bid or proposal including the definition of “Local Vendor” and certifying that “50 percent or more of the bid or contract will be executed by one or more Certified Local Vendors having a principal place of business in Queen Anne’s County.”

MANUFACTURER’S RECOMMENDATION/INSTRUCTION – The terms of Manufacturer’s

Recommendation and Manufacturer’s Instructions shall be taken as interchangeable in these specifications. If a discrepancy exists between the two designations from a manufacturer, the higher quality, greater quantity, more extensive or more expensive shall be required in this contract.

MSHA – Maryland State Highway Administration

MDE – Maryland Department of the Environment

MODIFICATION - a) A written amendment of the Contract Documents signed by both parties; b) a Change

Order; c) a written clarification or…