Fish Magnets RFQ~1.docx

R E Q U E S T F O R Q U O T E Quotes must be back by the date and time indicated in BidBuy.

AGENCY: Illinois Department Of Public Health CONTACT NAME: Susendramani, SaranyaL CONTACT EMAIL: saranyal.susendramani@illinois.gov

SPECIFICATIONS

CONTRACT LENGTH- 12 months

ESTIMATED TOTAL HOURS REQUIRED- NA

WORK LOCATION- Remote

DESCRIPTION OF SERVICES

The Illinois Department of Public Health (IDPH), Division of Environmental Health, Toxicology Program, is seeking quotes from qualified vendors to manufacture, print, package, and deliver educational fish consumption magnets to support public health outreach activities in the Lake Michigan region.

This project is funded through the United States Environmental Protection Agency Great Lakes Restoration Initiative and supports the Illinois Fish Consumption Advisory Program. The magnets will be distributed primarily through Chicago area Women, Infants, and Children (WIC) clinics and other public health outreach events to educate residents regarding safe fish consumption recommendations for Lake Michigan and nearby inland waters.

The successful vendor shall furnish all labor, materials, equipment, supplies, packaging, quality control, and transportation necessary to produce and deliver the magnets in accordance with the requirements of this Request for Quote.

Scope of Work The vendor shall:

1. Produce a total of 42,500 educational magnets.

2. Print the magnets using Agency approved artwork supplied by the Illinois Department of Public Health.

3. Accept artwork provided in PDF format. The Agency will provide final print ready files upon contract execution.

4. Produce magnets measuring approximately 5 inches wide by 3 inches high in landscape orientation.

5. Print artwork in full color using high quality commercial printing methods capable of accurately reproducing text, graphics, photographs, and color gradients.

6. Produce magnets using durable magnetic material suitable for long term indoor residential use on standard household refrigerators and other ferrous metal surfaces.

7. Ensure magnets lay flat and maintain adhesion under normal indoor environmental conditions.

8. Produce magnets with clean edges, consistent dimensions, and professional quality suitable for statewide public distribution.

9. Ensure all text and graphics remain sharp, legible, and color accurate throughout the production process.

10. Print each language version exactly as provided by the Agency without modification.

11. Notify the Agency of any identified artwork or print quality concerns prior to production.

12. Provide one electronic proof and one final production proof for Agency approval prior to beginning mass production. Production shall not begin until written approval is received from the Agency.

13. Package magnets in sturdy cartons suitable for shipment and storage. Cartons shall be clearly labeled to identify the language version and quantity contained within each carton.

14. Deliver all completed magnets to the location identified by the Agency during normal business hours.

15. Include all shipping, freight, handling, packaging, insurance, and delivery charges in the quoted price. No additional charges will be allowed.

Product Requirements The magnets shall meet, at a minimum, the following specifications:

• Quantity: 42,500 magnets

• Size: Approximately 5 inches by 3 inches

• Orientation: Landscape

• Full color process printing

• Flexible magnetic backing suitable for indoor use

• Durable finish resistant to normal handling

• Professionally trimmed with smooth edges

• Produced from new materials Quantities Required by Language:

Artwork The Illinois Department of Public Health will provide final Agency approved artwork in PDF format.

Artwork has been professionally translated into Twelve languages. The vendor shall reproduce each version exactly as provided. No substitutions, alterations, redesign, or editing of the artwork shall be performed unless specifically authorized in writing by the Agency.

The vendor is responsible for verifying file compatibility before production and shall immediately notify the Agency of any technical issues requiring correction.

Proof Approval Prior to production, the vendor shall provide proofs demonstrating final color, layout, image quality, and print resolution.

Production shall not begin until written approval is received from the Illinois Department of Public Health.

Delivery Requirements Delivery shall be completed within the timeframe proposed by the vendor and accepted by the Agency.

Delivery shall be made to:

Illinois Department of Public Health 525 West Jefferson Street Springfield, Illinois 62761 Deliveries shall occur during normal State business hours unless otherwise approved by the Agency.

Quote Requirements The vendor shall provide a firm fixed price for the complete project, including all labor, materials, production, proofs, packaging, shipping, delivery, and all other associated costs necessary to provide the finished product in accordance with this Request for Quote.

No additional fees or surcharges will be accepted after award.

Quality Assurance All materials shall be free from defects in workmanship and materials.

The Agency reserves the right to reject magnets that fail to meet the specifications of this Request for Quote, including defects in printing, color reproduction, dimensions, magnetic performance, packaging, or overall quality.

Rejected products shall be replaced by the vendor at no additional cost to the State.

Enter prices for items below in Bid Buy: (Vendor Use)