First_5_Sacramento:_Crisis_Nursery_&_Crisis_Intervention_Case_Management_Support.pdf

REQUEST FOR PROPOSAL

2023-RFP-0252

FIRST 5 SACRAMENTO: CRISIS NURSERY & CRISIS INTERVENTION

CASE MANAGEMENT SUPPORT

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: September 19, 2023

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: November 13, 2023, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR PROPOSAL

First 5 Sacramento: Crisis Nursery & Crisis Intervention Case

Management Support

1. Introduction

2. Proposer's Instructions

3. Basis for Award

4. Project Details

5. Vendor Submissions

6. Sacramento County Standard Terms and conditions

7. Additional Terms and Conditions

8. Good Neighbor Policy

9. Web Accessibility Policy

Attachments:

A - SCH CN Spec Sheet - 2024

Request for Proposal #2023-RFP-0252 Title: First 5 Sacramento: Crisis Nursery & Crisis Intervention Case Management Support

1. INTRODUCTION

1.1. Summary

First 5 Sacramento is committed to funding strength-based, trauma informed and culturally responsive programs that aid in the prevention of child maltreatment and neglect in children ages 0 to 5 years. The

Commission’s investment in prevention and early intervention represents one of the largest commitments to date.

To further the Commission’s prevention work, First 5 Sacramento will continue to fund concrete supports for families in crisis, including safe, emergency childcare and overnight care and crisis intervention case management for families. The Commission seeks to support parents and caregivers in resolving crisis situations that may put children at risk for abuse or neglect. Through these efforts, families are provided with direct support and service coordination needed to move beyond crisis into stability and build resiliency through culturally responsive interventions.

The Crisis Nursery Model is an effective promising practice that can strengthen and preserve families and help children thrive. The Crisis Nursery Model will be provided in two locations (North Sacramento and South Sacramento) serving Sacramento County families. This strategy supports the goal of ensuring that services and resources are in place to reduce parental stress, help families resolve crises, and build family stability.

1.2. Background

A. Purpose of The Funding First 5 Sacramento’s vision is that Sacramento County will have strong communities where children are safe, healthy, and reach their full potential. To this end, First 5 uses tobacco tax revenue through Proposition 10 to support early childhood development through advocacy, systems improvement, and by funding a range of essential prevention and early intervention programs for Sacramento County children ages 0 through 5 and their families.

The First 5 Commission has laid out its foundational belief and core truth that racism, not race, is the root of health and early learning disparities. The Commission’s efforts focus on Racial Equity, Diversity &

Inclusion and Cultural Responsiveness (REDI +CR) to ensure we, and our partners, are equitably meeting the needs of Sacramento County’s children and families.

The First 5 Sacramento Commission routinely engages in a Strategic Planning process to determine community needs, assets, and gaps where the Commission may be able to have an impact in ensuring children have the best start in life. The 2024 Strategic Plan, which was approved on April 4, 2023, identifies five priorities for investment for Fiscal Years 2024-25 through 2026-27. The entire strategic planning process was designed to center racial equity, to be highly inclusive, and to be data informed.

Subsequently, Commission staff expanded on the Strategic Plan by developing a 2024 Implementation

Plan, which was approved on June 5, 2023. Both of these plans are available on the Commission’s website at first5sacramento.saccounty.gov. The Implementation Plan provides a roadmap for funding. It includes detail regarding funded strategies, the primary population to be served, the funding mechanism, and the three-year allocation for each strategy. Within this roadmap, each strategy indicates a funding process.

https://first5sacramento.saccounty.gov/About-Us/Pages/Strategic-ImplementationPlan.aspx https://first5sacramento.saccounty.gov/About-Us/Pages/Strategic-ImplementationPlan.aspx https://first5sacramento.saccounty.gov/About-Us/Pages/Strategic-ImplementationPlan.aspx https://first5sacramento.saccounty.gov/

This funding opportunity is a non-competitive Request for Applications (RFA) that allows for the submission of proposals detailing proposed services and a budget. The funding for this non-competitive

RFA is focused on the Emergency Childcare & Case Management strategy under the Health & Well-Being

Priority.

B. Primary Population

The First 5 Sacramento Commission funds shall serve pregnant women, children ages zero through five, their parents/caregivers, and early learning professionals in Sacramento County. Children are eligible for

Commission-funded activities up to their 6th birthday or until they enter kindergarten, whichever comes first. For further detail regarding the specific population to be served under this RFA, please refer to the RFA Specifications Sheet.

C. Amount of Funding and Contract Term

Funding is available for three years beginning July 1, 2024 through June 30, 2027. Please see the RFA

Specifications Sheet for the recommended funding amounts under this non-competitive RFA.

Funding for approved programs will be subject to periodic fiscal and program evaluation to ensure that the anticipated results are being achieved. The Commission is under no obligation to continue funding beyond the contract term.

1.3. Contact Information

LaTina Price

Program Planner

2750 Gateway Oaks Drive

Suite 330

Sacramento, CA 95833

Email: pricel@saccounty.gov

Phone: (916) 876-6624

Department:

First Five Sacramento

Department Head:

Julie Gallelo

Director

1.4. Timeline

Release Project Date September 19, 2023 mailto:pricel@saccounty.gov tel:(916)876-6624

Prospective Proposers' Informational

Meeting (Mandatory)

October 4, 2023, 10:00am

Zoom: https://saccounty-net.zoomgov.com/j/1615731253?pwd=U3ZWYXd4

MlBkOTRnMHJTYnNtQTcrUT09

Proposal Submission Deadline November 13, 2023, 5:00pm

Application Review Process Completion December 15, 2023

Post Notification of Intent to Award January 3, 2024, 5:00pm

On our website at first5sacramento.saccounty.gov

Approval of Contract Award by F5

Commission

February 5, 2024

700 H Street, Board Chambers

Sacramento, CA 95814 https://saccounty-net.zoomgov.com/j/1615731253?pwd=U3ZWYXd4MlBkOTRnMHJTYnNtQTcrUT09 http://first5sacramento.saccounty.gov/

2. PROPOSER'S INSTRUCTIONS

General Format: Respond to all requests for information, complete and upload forms contained in this

RFA. A qualifying response must address all items. Proposer is solely responsible for accuracy and completeness of application. Responses considered incomplete may be rejected.

Alteration of RFA Text: The original text of this RFA document, as well as any attachments, amendments or other official correspondence related to this RFA document, may not be manually, electronically or otherwise altered by proposer or proposer’s agent(s). Any response containing altered, deleted, additional or otherwise non-original text will be disqualified.

Preparation of Response:

A. All responses must be signed by an authorized officer or employee of the responder (see

"Certification that Application is True and Correct" under Vendor Submission section).

B. Responses must be submitted prior to the specified date and time, using the SacCountyEbids.

Responses delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted. If bidder uploads a file to SacCountyEbids, it is bidder responsibility to ensure the file is not corrupt or damaged. If the Commission is unable to open an attachment because it is damaged, corrupt, infected, etc., it may disqualify bidder’s submission. See this training guide for guidance entering your online response.

C. Applications must be submitted in the legal entity’s name of the applicant and that legal entity shall be party to a contract with First 5 Sacramento Commission.

D. If the Commission determines that revisions or additional data to the RFA are necessary, the

Commission will provide addenda to the applicants.

E. Costs for developing and submitting applications are the responsibility of the applicant and shall not be chargeable in any way to the Commission.

F. All applications shall remain confidential until an agreement has been fully executed by First 5

Sacramento Commission.

G. The Commission will reject any applications not meeting all RFA requirements.

H. Issuance of this RFA in no way constitutes a commitment by the First 5 Sacramento Commission to award a contract. News releases pertaining to this RFA and its award shall not be made without prior written approval of the Commission.

Confidential Information/Public Record: All responses become property of the Commission. All responses, including the accepted proposal and any subsequent contract, become public records per the requirements of California Government Code, Section 7920.000 et seq., “California Public Records Act”.

Proprietary material must be clearly marked as such. Pricing and service elements of the successful application are not considered proprietary information.

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The Commission will treat all information submitted in an application as available for public inspection once the Commission has selected a contractor. If you believe that you have a legally justifiable basis under the California Public Records Act (Government Code Section 7920.000 et seq.) for protecting the confidentiality of any information contained within your application, you must identify any such information, together with the legal basis of your claim in your application and present such information separately (see "Confidential" section in Vendor Submissions) as part of your response package.

The final determination as to whether the County will assert your claim of confidentiality on your behalf shall be at the sole discretion of the County. If the County makes a determination that your information does not meet the criteria for confidentiality, you will be notified as such. Any information deemed to be non-confidential shall be considered public record.

3. BASIS FOR AWARD

This RFA is a sole-source procurement. The Commission's sole purpose in the evaluation process is to determine that it is suited to meet the Commission's needs. The Commission reserves the right to make modifications to any scoring and/or weight structure prior to the evaluation of responses. The responses will remain sealed during the proposal evaluation period, and will be made available for public inspection upon notice of proposal award.

Bid responses will be considered valid for a period of180 calendar days after bid closing date above.

Note: All specifications, terms and conditions of this request will apply to any resulting order.

3.1. Scoring Criteria

The application will be reviewed by First 5 staff. The Executive Director will make final recommendations to the First 5 Sacramento Commission.

3.2. Funding Award / Notification of Intent to Award

After applications have been reviewed, funding recommendations will be posted online at www.first5sacramento.saccounty.gov. Formal funding recommendations will be made by Commission staff to the Commission for action. Applicants will be notified of the staff recommendation no later than fourteen (14) days in advance of the Commission meeting when the RFA will be addressed.

Attendance by applicants recommended for funding is required at the public meeting to address the

Commissioners’ questions regarding the application. Refer to the Timeline for the date of the

Commission meeting when funding recommendations will be presented. Applicants will be notified of the meeting details and provided with instructions for participation at least a week in advance of the

Commission meeting.

3.3. Rights of the Commission

The Commission reserves the right to:

1. Make an award of a contract for all the services offered in a RFA or for any portion thereof.

2. Reject any or all applications received in response to this RFA, or to cancel this RFA or any part of it, if it is deemed in the best interest of the Commission to do so.

3. To reissue a cancelled RFA.

4. Negotiate changes to applications.

5. Issue a new RFA, if an applicant for this RFA fails to accept the terms of the Commission’s contract and associated requirements and documents.

6. Require information in addition to the application for further evaluation or clarification, if necessary.

7. Make the final determination of the RFA requirements on financial stability, responsibility and review of internal controls as to whether to move the request forward from the screening to the review process.

8. To issue addendums or supplements as needed.

9. Negotiate, make changes, or terminate a contract due to program changes or issues and resource or funding constraints.

https://first5sacramento.saccounty.gov/

4. PROJECT DETAILS

4.1. Important Instructions for Electronic Submittal

The County is accepting electronic bid submissions (applications). Bidders (applicants) shall create a

FREE account with ProcureNow by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic application.

4.2. Eligibility to Apply

1. Proposer must be a private, non-profit organization in possession of a:

A. current business license

B. infant center license

C. preschool/daycare license AND

D. crisis nursery license

Proposer must be in compliance with all local, State and Federal requirements associated with each license.

2. Applicant agency must have at least three (3) years of demonstrated experience in providing overnight and day respite care for children between the ages of 0 – 5.

4.3. Request for Applications Requirements

Please read over the Specifications Sheet for this Request for Applications which you will find in the

Attachments section. The Specifications Sheet includes the detailed information about this RFA and is key to your ability to respond to the questions in the Vendor Submissions section.

You are required to gather meaningful input from community members as you develop your proposal.

This input must include open-ended conversation with people in your focus area (i.e., primary population to be served, neighborhood to be served). Strategies for gathering community input may include things such as surveys, focus groups, parent advisory group discussion, and the like, but must include at least one method of open-ended conversation. At least 20% (1 of 5) of the community members who provide feedback must be those who are eligible for your services but not currently engaged with your organization.

Please be sure to reply to and/or upload a document to each prompt in this RFA under the

"Questionnaire" section; you will receive an error message if required responses are missing.

Long-answer questions each have a maximum number of characters which is noted for each question.

On average, a page of 12-point Arial font print with 1.5 line spacing and 1-inch margins is about 2,500 characters. If you click on "word count" in the lower left of a Word document, it will reveal the character count for the document (or a selected section of the document). We highly recommend composing your answers in a Word or similar document that is save-able and then copying and pasting it into the appropriate answer section in SacCountyEbids.

https://secure.procurenow.com/signup

You will be asked to provide information pertaining to:

• Organizational description and capacity

• Description of staff and staff retention strategies

• Description of the proposed program / services

• Community involvement in the development of the proposal

• The proposed budget and sustainability of the project

4.4. Leveraging and Sustainability

First 5 Sacramento has a vested interest in the sustainability of programs, services and positive outcomes for children and families. As funding for direct services declines, it is important for its contractors to plan and take action towards greater sustainability.

Contractors will be required to develop and/or update a written Sustainability Plan with the goal of securing new and alternate funding and leveraged resources. To document progress towards sustainability, contractors will be asked to complete periodic questionnaires and reports, submit supporting documentation for matching funds and in-kind services, and comply with other sustainability monitoring requests.

The goal is that by the end of the three-year period (June 30, 2027), contractors are able to sustain services. First 5 will continue to strengthen and cultivate partnerships to enhance sustainability and efforts to ensure that children and their families have access to critical services that support their health, early education, and family stability.

4.5. Evaluation and Data Collection Requirements

Evaluation

All agencies funded by First 5 Sacramento must manage and monitor their programs to ensure quality and timely work. They will be required to participate in the Commission’s evaluation and contract compliance activities. In order to demonstrate that strategies are resulting in their intended outcomes, providers will collect client consent to participate in the evaluation. Additionally, providers will collect and report client-level and aggregate data for numbers of clients served, client demographics, service usage data, and selected outcomes. All funded programs will be required to participate in/perform the following:

A. Work with the Commission’s evaluation contractor to develop an evaluation plan that is based on Commission results, outcomes and indicators. The evaluation plan will document the type of data to be collected, the persons responsible for ensuring that the data are collected and a time line of when the data will be collected and submitted.

B. Collect and report client and program level data as requested by the Commission, using the

Commission’s identified database system.

C. Provide referrals to other services for families using a closed-loop, online referral system identified by First 5.

D. Provide, at a minimum, quarterly contract progress reports.

E. Participate in periodic site visits.

F. Other evaluation activities as the Commission and/or its evaluation consultant deems necessary.

Data Collection

Contractors shall be required to utilize the Commission’s data collection, closed-loop referral, and contractor monitoring tool. Use of this tool will require appropriate contractor staff training. Ongoing training and technical assistance will be available to all contractors.

As a condition of receiving First 5 funding, all funded programs are required to provide complete access to data without restriction or financial cost to the Commission/the Commission’s evaluation contractor.

4.6. Insurance Requirements

If selected for funding, your organization will be required to obtain and maintain insurance that fulfills

Commission and Sacramento County requirements. Failure to conform to insurance requirements shall constitute grounds for termination of the contract.

4.7. Withdrawal of Application by Applicant

An application may be withdrawn through the SacCountyEbids portal by selecting "Unsubmit Proposal" if you have already submitted it; you may also place a "No Bid". If you have not submitted your application but have begun it, you may also place a "No Bid" if you decide for some reason not to go forward with the application. We would appreciate you selecting a reason for the no bid as it will help us in designing future releases.

5. VENDOR SUBMISSIONS

5.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements?

☐ Yes

☐ No

*Response required

5.2. Organizational Description & Capacity

5.2.1. What is the legal name of the organization applying?*

Include any Parent Corporation name if applicable

*Response required

5.2.2. What is the Federal Tax Identification Number of the organization?* *Response required

5.2.3. Where is the organization located?*

Please list addresses for all service delivery locations and note where the proposed program will be delivered.

*Response required

5.2.4. Who is the contact person for this proposal?*

Please provide name, phone, and email address

*Response required

5.2.5. Describe your organization's Racial Equity, Diversity, Inclusion and Cultural Responsiveness (REDI+CR) policies and training.*

Maximum response length: 2500 characters

*Response required

5.2.6. Please tell us what the strengths of your collaborative relationships with other organizations are and provide an example. How will your collaborations support the proposed program?*

Maximum response length: 2500 characters

*Response required

5.2.7. Please tell us what the strengths of your collaborative relationships with local community members are and provide an example. How will your community connections support the proposed program?*

Maximum response length: 2500 characters

*Response required

5.3. Staffing and Staff Retention

First 5 is committed to promoting the wellness and professional development of family support service staff because we recognize that retention of staff is strongly related to family engagement and retention.

5.3.1. Program Staffing*

Please describe the staff positions and Full Time Equivalent (FTE) that will be assigned to the proposed programs. What tasks / duties will be assigned to each? Note that resumes or job descriptions will be uploaded further below.

Maximum response length: 4000 characters

*Response required

5.3.2. How will your organization address staff retention? *

• Describe the strategies your organization will use to support/provide professional development opportunities for staff

• Describe the strategies your organization will use to support staff wellness

• Describe the strategies your organization uses to provide a living wage or the strategies your organization will use to work toward providing a living wage for staff over time

Maximum response length: 5000 characters

*Response required

5.4. Community Involvement

5.4.1. Community Involvement in Application Development*

Please tell us about community involvement in the development of this application; please address all bullet points below.

• How you gathered community feedback as part of developing this application, including who participated (numbers, demographics)

• What the biggest challenges facing families in the community you serve are

• What the key take-aways were from the community feedback you received

• How those take-aways are reflected in the design of the programming you are proposing

• How you will continue to include community feedback throughout the course of the proposed project

• How you would describe your agency's current name recognition and "brand" within the communities you serve

Maximum response length: 10000 characters

5.5. Program Description and Scope of Work

Please tell us what you plan to do with the funds. Please summarize the key activities and goals of the services you plan to provide. What type(s) of services will be provided, and who will receive them? How will you ensure services are accessible to families? Download and complete required document and answer each question in this section.

5.5.1. Scope of Work Template*

Please download the below documents, follow the instructions using it as a guide, complete the Scope of Work document, and upload it.

• Scope_of_Work_Instructions_...

• Scope_of_Work.doc

*Response required

5.5.2. Lessons Learned*

What were some lessons learned from your current/prior contract that informs the planning for your program for FY 24-27? How will you apply those lessons learned/what will you augment as a result?

Maximum response length: 5000 characters

*Response required

5.5.3. Services & Location*

Please provide additional information that is either not included in the scope and/or supports the information in the scope.

• What services will be provided, and to whom? Why/how will those activities be effective in meeting the criteria of the RFA?

• Where will services be located / delivered and how did you decide this?

• How were these locations selected using a REDI+CR lens?

Maximum response length: 2500 characters

*Response required

5.5.4. Meeting the Needs of the Community*

• How will the approach you are proposing be effective, culturally responsive, and trauma-informed (is it a best or promising practice for the community you are proposing to serve)?

• How do the activities meet the needs of the community?

Maximum response length: 2000 characters

*Response required https://government-project.s3.us-west-2.amazonaws.com/52116/5f5b2c5b-5c07-4bc5-a723-43515b9a8856_Scope_of_Work_Instructions_and_Example.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695207603&Signature=i8hhrUqLn0CIHUuO4JlooHvcCRA%3D&response-content-disposition=attachment%3B%20filename%3D%22Scope_of_Work_Instructions_and_Example.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/59298/1fe3c2ad-9b15-4d29-b1e7-1818e8742460_Scope_of_Work.doc?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695207603&Signature=VYdBy4Pcv%2FsQ8lMIworaMrkZBfA%3D&response-content-disposition=attachment%3B%20filename%3D%22Scope_of_Work.doc%22

5.5.5. Measuring Progress*

How will you know the program is successful in its efforts? What processes will you use to measure progress and change course if needed?

Maximum response length: 2500 characters

*Response required

5.6. Budget & Sustainability

Applicants should make every effort to develop budgets that are in line with common business practices and adequate to ensure program success. Complete the line item Budget Request Form using the instructions, example, and template downloadable below. The budget should include the amount requested of the Commission.

If staff, subcontractors, or consultants are currently Full-Time Equivalent (FTE) and you are seeking

Commission funds for this position, you must describe the actions to be taken to reassign the current duties and ensure the proposed funds will not supplant current funds. If staff, subcontractors, or consultants are part-time and you are seeking Commission funds for this position, you must identify the portion of a full-time position that is currently being funded (by percentage of FTE) and indicate the additional percentage of a FTE that will be funded by the Commission.

A separate budget(s) must be prepared for each of your subcontractors and consultants, if any, for each fiscal year that the funds are requested for subcontractors and consultants.

5.6.1. Budget Documents*

Download and read the Budget Template Instructions and Example. Then download, complete, and upload the Fillable Budget template. Complete a separate budget for the applicant agency and each sub-contractor (if applicable).

• Budget_Template_Instruction...

• Budget_Template_example.pdf

• Fillable_Budget_Template_bl...

*Response required

5.6.2. Sustainability Narrative*

• Describe your organization’s sustainability efforts over the past three years.

• What percentage of your current budget is limited-term funding and what plans do you have to sustain programming in the long term?

• How does your organization intend to participate in the development and/or updating, monitoring, and reporting of a sustainability plan and sustainability activities over the FY 2024-

27 period?

• Provide at least 3-5 attainable strategies your organization will implement between FY 2024-

2027 to help sustain funding for the proposed programs when the funding term ends.

https://government-project.s3.us-west-2.amazonaws.com/52116/f7292c81-15bb-4e5c-ac8f-e53c7029715e_Budget_Template_Instructions.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695207603&Signature=xO6pmF7Ows14%2BIzAkOteAKfeyAs%3D&response-content-disposition=attachment%3B%20filename%3D%22Budget_Template_Instructions.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/52116/ff1996c7-dcfb-4eb2-a316-e7eb5e728898_Budget_Template_example.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695207603&Signature=5a9u0w7U07lvTHAjvibsarY4160%3D&response-content-disposition=attachment%3B%20filename%3D%22Budget_Template_example.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/52116/a20478d4-0d02-4367-928f-c95e225f717c_Fillable_Budget_Template_blank.xlsx?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695207603&Signature=%2BoaW3qHpC%2FnInMcwJQ9WJUZLYTI%3D&response-content-disposition=attachment%3B%20filename%3D%22Fillable_Budget_Template_blank.xlsx%22

Maximum response length: 5000 characters

5.7. Certifications

Please complete each certification below. Some require you to download, complete and then upload a document.

5.7.1. Closed-Loop Referrals*

We understand that, if selected for funding, we will provide data on closed-loop referrals on an online platform identified by First 5.

☐ Please confirm

*Response required

5.7.2. Will your organization accept the Sacramento County Standard Terms and Conditions as included in this RFA (see section 7)?*

☐ Yes

☐ No

*Response required

5.7.3. Confidential Company Information (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Code Section 7920.000 et seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your response package. Click "File Upload" below to upload your confidential documents.

5.7.4. Contractor Certification of Compliance*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

CONTRACTOR hereby certifies that either:

☐ (a) the CONTRACTOR is a government or non-profit entity (exempt)

☐ (b) the CONTRACTOR has no Principal Owners (25% or more) (exempt)

☐ (c) each Principal Owner (25% or more), does not have any existing child support orders

☐ (d) CONTRACTOR’S Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

5.7.5. Contractor Certification of Compliance Cont...*

New CONTRACTOR shall certify that each of the following statements is true:

A. CONTRACTOR has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

B. CONTRACTOR has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

NOTE: Failure to comply with state and federal reporting requirements regarding a contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov.

☐ Yes

☐ No

*Response required

5.7.6. Certification Regarding Debarment and Suspension*

CONTRACTOR agrees to comply with 45 CFR Part 76.100 (Code of Federal Regulations), which provides that federal funds may not be used for any contracted services, if CONTRACTOR is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency.

I (We) certify to the best of my (our) knowledge and belief, that CONTRACTOR named in this application

/ proposal and its principals:

7. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

8. Have not within a three (3)-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

9. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity

(federal, state, or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and

10. Have not within a three (3)-year period preceding this application/proposal/agreement had one or more public transactions (Federal, State, or local) terminated for cause or default.

11. Shall notify COMMISSION within ten (10) days of receipt of notification that CONTRACTOR is subject to any proposed or pending debarment, suspension, indictments or termination of a public transaction.

12. Shall obtain a certification regarding debarment and suspension from all its subcontractors that will be funded through this Agreement.

13. Hereby agree to terminate immediately, any subcontractor’s services that will be/are funded through this Agreement, upon discovery that the subcontractor is ineligible or voluntarily excluded from covered transactions by any federal department or agency.

☐ Please confirm

*Response required

5.7.7. Fiscal and Risk Assessment Questionnaire*

Download the below documents, complete, and upload.

• Fiscal_and_Risk_Assessment_...

*Response required

5.7.8. Iran Contracting Act Disclosure Form *

(California Public Contract Code, sections 2202-2208)

When responding to a bid or proposal or executing a contract or renewal for a County of Sacramento contract for goods or services of $1,000,000 or more, a vendor must either:

A. certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section

2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or

B. demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d).

To comply with this requirement, please select one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of https://government-project.s3.us-west-2.amazonaws.com/52116/4297ab7c-513d-4844-b96e-837dd8030520_Fiscal_and_Risk_Assessment_Questionnaire_.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695207603&Signature=LIOTWnOVU1NrN1v2yc%2F3oLRW9CA%3D&response-content-disposition=attachment%3B%20filename%3D%22Fiscal_and_Risk_Assessment_Questionnaire_.pdf%22

$250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.)

OPTION #1 - CERTIFICATION

I certify I am duly authorized to execute this certification on behalf of the vendor/financial institution, and the vendor/financial institution is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

OPTION #2 – EXEMPTION

Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please select

"EXEMPTION" below, and attach documentation demonstrating the exemption approval with your electronic submission.

☐ Certification

☐ Exemption

*Response required

5.7.9. Complete the Non-Supplantation Certification*

Download the below document, complete it, and upload it.

• Non-Supplant_Cert.pdf

*Response required

5.7.10. Complete the Anti-Tobacco Policy*

Download the below document, complete it, and upload it.

• Anti-Tobacco_Policy.pdf

*Response required

5.7.11. Certification that Application is True and Correct*

Download the below documents, complete, and upload.

• Certification.pdf

*Response required

5.8. Appendices

5.8.1. Organizational Chart*

Upload your organizational chart here; it should reflect the staffing for the entire organization and show how the staffing for this program would fit in the larger organization.

https://government-project.s3.us-west-2.amazonaws.com/52116/cc775419-9ede-4236-9506-e48e14b59f2c_Non-Supplant_Cert.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695207603&Signature=4msdPWcpNKmBYl7GvqQ7zdNPQ4A%3D&response-content-disposition=attachment%3B%20filename%3D%22Non-Supplant_Cert.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/52116/dbb5a59e-2a73-4b66-be00-22bba40f9c56_Anti-Tobacco_Policy.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695207603&Signature=upzvqAnu54NtrKmU3dCQ3O1HqKg%3D&response-content-disposition=attachment%3B%20filename%3D%22Anti-Tobacco_Policy.pdf%22 https://government-project.s3.us-west-2.amazonaws.com/52116/cc388e00-1d7d-44b9-aea1-5d521a15807e_Certification.pdf?AWSAccessKeyId=AKIARC2J5PZDGOGWDMYG&Expires=1695207603&Signature=epjTKt8zx6e3QJIERNcWwjAfKPY%3D&response-content-disposition=attachment%3B%20filename%3D%22Certification.pdf%22

5.8.2. Resumes / Job Descriptions*

Upload resumes of key project staff (or job description if position is not yet filled).

*Response required

5.8.3. Subcontractor / Consultant Information

Upload resumes / descriptions on subcontractor(s) and consultant(s) (if applicable).

5.8.4. Letters of Commitment / Memorandums of Understanding

Letters of Commitment or Memorandums of Understanding are required from each collaborative partner involved in this effort, signed by the organization’s authorized designee.

Collaborative partners are individuals or organizations that will assist with and support your program.

They will not be paid if this proposal is funded.

Each letter must include evidence of the tangible, specific commitments for persons, time, and resources (services and/or supplies) for carrying out the program.

6. SACRAMENTO COUNTY STANDARD TERMS AND CONDITIONS

A. BID/QUOTE/PROPOSAL TERMS AND CONDITIONS: All of the terms and conditions of the bid, quote, or proposal against which this agreement is applied, are hereby incorporated.

B. INVOICING & PAYMENT: Upon timely submission of itemized invoices by vendor/contractor, payment shall be made per the terms of this agreement and for the prices stipulated for supplies delivered and/or services rendered after inspection and acceptance. Deductions, if any, may be made from payment as provided by this agreement. Payment on partial deliveries may be made whenever amounts due so warrant or when requested by the vendor/contractor and approved by the Commission. In connection with any cash (payment) discount specified in this agreement, time will be computed from the date of complete delivery of the supplies, equipment or services as specified, or from date correct invoices are received by the Commission, whichever is later. For the purpose of earning the discount, payment is deemed to be made on the date of mailing of the County warrant or check.

C. HOLD HARMLESS: The vendor/contractor shall hold the First 5 Sacramento Commission, the County of Sacramento, its officers, agents, servants and employees harmless from liability of any nature or kind because of use of any copyrighted, or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used under this order, and agrees to defend, at his own expense, any and all actions brought against the Commission, the County of Sacramento, or himself because of the unauthorized use of such articles.

D. DEFAULT BY VENDOR/CONTRACTOR: In case of default by vendor/contractor, the Commission may procure the articles or services from other sources and may deduct from any monies due, or that may thereafter become due to the vendor/contractor, the difference between the price named in the contract or purchase order and actual cost thereof to the Commission. Prices paid by the Commission shall be considered the prevailing market price at the time such purchase is made. Periods of performance may be extended if the facts as to the cause of delay justify such extension in the opinion of the Purchasing Agent.

E. RIGHT TO AUDIT: The Commission reserves the right to verify, by examination of vendor/contractor’s records, any and all invoiced amounts.

F. ASSIGNMENT: This contract or purchase order is not assignable by vendor/contractor either in whole or in part, without the prior written approval of the Commission.

G. SUCCESSORS: This agreement shall be binding upon to the benefit of the successors and assigns of the respective parties hereto.

H. ALL UNDERSTANDINGS IN WRITING: It is mutually understood and agreed that no alteration or variation of price, quantity, supplies and/or services, and any terms of this contract shall be valid unless made in writing and signed by the parties hereto, and that no oral understandings or agreements shall be binding.

I. FORCE MAJEURE: The parties will not be held liable for delays or failure in fulfillment of conditions of purchase order or contract resulting from events beyond the reasonable control of such parties. Such events include, but are not be limited to strikes, riots, acts of war, epidemics, acts of government, fire, power failures, nuclear events, earthquakes, acts of terrorism, severe weather events and other disasters.

J. VENDOR/CONTRACTOR TERMS AND CONDITIONS: The Commission's standard terms and conditions shall govern any contract awarded. If, after award of contract, vendor/contractor provides additional terms or conditions, and there is a conflict between the terms and conditions of the parties, Commission's terms and conditions shall govern.

K. INFORMATION TECHNOLOGY ASSURANCES: Vendor/contractor shall take all reasonable precautions to ensure that any hardware, software, and/or embedded chip devices used by vendor/contractor in the performance of services under this agreement, other than those owned or provided by Commission, shall be free from viruses. Nothing in this provision shall be construed to limit any rights or remedies otherwise available to Commission under this agreement.

L. COMPLIANCE WITH FAMILY SUPPORT ORDERS: Vendor/contractor hereby certifies that it's principal owner(s) is in substantial compliance with Sacramento County's DCSS Program, federal and state laws regarding lawfully served orders for child, family and spousal support, including wage reporting and assignment of wages. (Failure to comply with such orders and cure the default within 90 days of notice by the Commission shall be grounds for termination of the contract or purchase order).

M. COMPLIANCE WITH ALL LAWS, LICENSES AND PERMITS: In the performance of their duties, Vendor/contractor shall comply with all applicable federal, state, and county statutes, ordinances, regulations, directives, and laws and this contract shall be deemed to be executed within the State of

California and construed with and governed by the laws of the State of California. Vendor/contractor shall possess and maintain all necessary licenses, permits, certificates and credentials required by the laws of the United States, the State of California, County of Sacramento and all other appropriate governmental agencies, including any certification and credentials required by Commission. Failure to comply with all laws, licenses and permits shall be deemed a breach of this Agreement and constitutes grounds for the termination of this Contract.

7. ADDITIONAL TERMS AND CONDITIONS

Bidder Responsibility: You are expected to be thoroughly familiar with all specifications and requirements of this bid. Your failure or omission to examine any relevant form, article, site or document will not relieve you from any obligation regarding this bid. By submitting a response, you are presumed to concur with all terms, conditions and specifications of this bid unless you have specifically, by section number, raised objection.

Awards:

o Make a contract award to one or more proposers.

o Make contract awards for all the services offered in a proposal or for any portion thereof.

o Reject any or all proposals received in response to this RFP, or to cancel and/or reissue this

RFP if it is deemed in the best interest of the Commission to do so.

o Negotiate, make changes, or terminate awards due to budgetary or funding changes or constraints.

o Negotiate changes to proposal submissions.

o Enter into negotiations with a proposer that submitted the next highest-rated proposal, or issue a new RFP, if a competitor that is selected through this RFP fails to accept the terms of the Commission contract.

o Determine the amount of resources allocated to a successful proposer.

o Require information in addition to the proposal for further evaluation, if necessary.

o Check references and share any information it may receive with the evaluation committee.

o Request additional documents, information, or further clarification to make a decision.

o Require successful proposer(s) sign a Commission contract.

o Authorize renewal of contracts based on availability of funds and the success of the selected agency in meeting the measurable outcomes stated in the contract.

Indemnification: The contractor shall indemnify, defend and hold harmless the Commission, the County, its officers, agents, employees, and representatives, from and against any and all claims, losses, liabilities, or damages, demands and action including payment of reasonable attorneys' fees, arising out of or resulting from the performance of resulting contract, caused in whole or in part by any negligent or willful act or omission of the contractor, its officers, agents, employees, representatives, or anyone directly or indirectly acting on behalf of the contractor, regardless of whether caused in part by a party indemnified hereunder.

Termination:

A. Commission may terminate any resulting contract without cause upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. If notice of termination for cause is given by Commission to contractor and it is later determined that contractor was not in default or the default was excusable, then the notice of termination shall be deemed to have been given without cause pursuant to this paragraph (A).

B. Commission may terminate any resulting contract for cause immediately upon giving written notice to contractor, should contractor materially fail to perform any of the covenants contained in resulting contract in the time and/or manner specified. In the event of such termination, County may proceed with the work in any manner deemed proper by Commission . If notice of termination for cause is given by Commission to contractor and it is later determined that contractor was not in default or the default was excusable, then the notice of termination shall be deemed to have been given without cause pursuant to paragraph (A) above.

C. Commission may terminate or amend any resulting contract immediately upon giving written notice to contractor, 1) if advised that funds are not available from external sources for resulting contract or any portion thereof, including if distribution of such funds to the Commission is suspended or delayed; 2) if funds for the services and/or programs provided pursuant to resulting contract are not appropriated by the State; 3) if funds in Commission's yearly proposed and/or final budget are not appropriated by Commission for resulting contract or any portion thereof; or 4) if funds that were previously appropriated for resulting contract are reduced, eliminated, and/or re-allocated by Commission as a result of mid-year budget reductions.

D. If any resulting contract is terminated under…