Fire Station _1 Overhead Door Operators.pdf

FIRE STATION #1

OVERHEAD DOOR OPERATORS

Bid Number: RFP-2026-PS-125

REQUEST FOR PROPOSALS

ISSUED BY: Josh Sonnenberg, Director of Facilities and Operations facilities@chesterfieldtwp.org

SUBMIT BIDS TO: Charter Township of Chesterfield Cindy Berry, Clerk

47275 Sugarbush Chesterfield, Mi 48047 (586) 949-0400 mailto:facilities@chesterfieldtwp.org

NOTICE: OFFER TO RECEIVE BID FOR THE CHARTER TOWNSHIP OF CHESTERFIELD

FIRE STATION #1 OVERHEAD DOOR OPERATORS

Bid Number: RFP-2026-PS-125

OVERVIEW

The Charter Township of Chesterfield’s Facilities & Operations Department is soliciting bids from qualified commercial overhead door contractors to furnish and install eight new commercial overhead door operators at Chesterfield Township Fire Station #1.

The existing doors, tracks, springs, and related door assemblies are intended to remain in place unless deficiencies are identified during the contractor’s inspection. The work shall provide complete, safe, reliable, and fully operational overhead door systems suitable for the frequent and critical-response use associated with a fire station.

Before submitting a bid, each bidder shall have the opportunity to thoroughly examine the properties and fully understand the conditions that may affect the work proposed. Mandatory walk through will occur on Thursday September 10, 2026 at 10:00 am on site at: Chesterfield Township Fire Station #1, 26001 22 Mile Road, Chesterfield Township, MI 48051. Failure to inspect the sites in no way relieves the successful contractor from the necessity of furnishing materials or performing any labor necessary for the satisfactory completion of the work.

Please contact Josh Sonnenberg, Director of Facilities and Operations, via email:

facilities@chesterfieldtwp.org with any questions.

1. SUBMISSION AND RECEIPT OF BIDS

Sealed bids will be received by the Charter Township of Chesterfield at the office of the Township Clerk, 47275 Sugarbush Road, Chesterfield, Michigan, 48047 until 10:00 am local time Tuesday September 22, 2026. The bids will be publicly opened and read aloud following the 10:00 am deadline.

To receive consideration, bids shall be received prior to the specified deadline time. NO LATE BIDS WILL BE ACCEPTED. Bids are considered received when in the possession of the Chesterfield Township Clerk’s Office. ALL BIDS MUST BE LABELED: CHESTERFIELD TOWNSHIP FIRE STATION #1 OVERHEAD DOOR OPERATORS. Bids must be sealed when submitted. All amounts must be entered into the format on ‘Appendix B’. Bids must be typewritten or printed in ink and legibly prepared. Bids having erasures or corrections thereon may be rejected unless explained or initialed by bidder. Digital copies (i.e. email, thumb drive) will be deemed supplemental to the mailed bid packet.

2. ADDITIONAL BID INFORMATION

Unless otherwise specified, the Township reserves the right to accept any item in the bids. Bidders may submit on any item or group of items, provided however, that the unit prices are shown as required. It is the vendor’s responsibility to acquire knowledge of any change, modifications or additions to the bid documents. Any vendor who submits a bid and later claims it had no knowledge of any change, modifications or additions made by the Charter Township of Chesterfield to the bid specifications, shall mailto:facilities@chesterfieldtwp.org be bound by the bid, including any changes, modifications or additions made by the Charter Township of Chesterfield to the bid specifications, and that vendor fails to accept the bid award, the Charter Township of Chesterfield may pursue costs and expenses to re-bid the item from that vendor.

The Charter Township of Chesterfield officially distributes bid documents from the Township Clerk’s Office upon request or through the BidNet website. Each change or addendum issued in relation to this bid will be on file in the Township Clerk’s Office. It shall be the bidder’s responsibility to make inquiry as to the changes or addenda issued, unless the addendum is contained in the original bid documents.

3. SPECIFICATIONS AND SCOPE OF WORK

The bidder, if awarded the contract, will be required to furnish the particular item(s) referred to in the specifications and scope of work, see Appendix A.

The Charter Township of Chesterfield reserves the right to determine if equipment/product or service being bid is equal to the specified equipment/product or service requested.

4. ALTERNATE BIDS

Bidders are cautioned that any alternate bid, unless requested by the Township, or any changes, insertions, or omissions to the terms and conditions, specifications, or any other requirements of this bid, may be considered non-responsive and in the opinion of the Township, may result in rejection of the bid.

5. PRICING

Prices shall be stated in units of quantity specified in the bid document, Appendix B. In case of a discrepancy in computing the amount of the bid, the unit price bid will govern.

6. QUANTITIES

All quantities stated, unless indicated otherwise, are estimates and the Township reserves the right to increase or decrease the quantity at the unit price bid as best fits it need. In addition, the Township reserves the right to make future purchases at the unit price submitted for all Township departments, including the Public Safety Department.

7. DELIVERY

Deliveries can be made during business hours of 8:00am – 4:30pm.

8. TAXES, TERMS AND CONDITIONS

The Charter Township of Chesterfield is exempt from Federal Excise, State Sales Tax and Personal Property Tax. The Township’s tax I.D. number is 38-6006891.

9. QUALIFICATIONS AND AWARD

The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation, will be most advantageous to the Township, with price and other factors considered. The Charter Township of Chesterfield reserves the right to accept any bid, to reject any or all bids, or waive irregularities in any bid in the best interest of the Township. Bidders may submit bids on any item or groups of items provided unit prices are clearly shown and a notation is made on the bid document clearly indicating bidder’s intent.

10. WITHDRAWALS OF BIDS

Bids may be withdrawn in person by a bidder, or authorized representative, provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the stated bid deadline. No bid may be withdrawn for at least 90 days after bid opening. In case of error by the bidder in making up a bid, the Township may, by discretion, reject such a bid upon presentation of a letter by the bidder which sets forth the error, the cause thereof and sufficient evidence to substantiate the claim.

11. DEFAULT CONDITIONS

In case of default by the contractor, the Charter Township of Chesterfield may procure the articles or services from other sources and hold the bidder responsible for any excess cost occasioned thereby. In case of error by the bidder relating to a Contract, the Township may, by discretion upon presentation of a written explanation by the bidder substantiating the error, reject the Contract and award to the next qualified bidder. Such error may be subject to default conditions.

12. INFRINGEMENTS AND INDEMNIFICATIONS

The bidder, if awarded a contract, agrees to protect, defend and save the Township and herein, its officials, employees, departments, and agents, harmless against; any demand for payment for the use of any patented material, process, or device that may enter into the manufacture, construction, or from a part of the work covered by either order or contract; and from suits or a charge of every nature and description brought against it for, or on account of, any injuries or damages received or sustained by the parties by or from any of the facts of the contractor, the contractor’s employees, or agents; from all liability claims, demands, judgments and expenses to persons or property occasioned, wholly, or in part, by the acts or omissions of the bidder, contractor, agents or employee.

13. BONDING

Bonding is not required for this contract.

14. INSURANCE (REQUIRED FOR WORK ON OR WITHIN TOWNSHIP PROPER/FACILITIES)

• Worker’s Compensations and Related Coverages o State: Statutory o Applicable (e.g. Longshoreman’s): Statutory o Employer’s Liability

▪ Max Limit Each Accident \Max Limit Policy Limit \Max Limit Each Employee

• Contractor’s General Liability o General Aggregate: $1,000,000 o Products – Completed Operations Aggregate: $1,000,000 o Personal and Advertising Injury: $1,000,000 o Each Occurrence (Bodily Injury and Property Damage): $1,000,000 o Property Damage liability insurance will provide Explosion, Collapse, and Underground coverages where applicable o Excess or Umbrella Liability:

▪ General Aggregate: $2,000,000 | Each Occurrence: $2,000,000 o Fire Damage: $50,000 | Medical Payments: $5,000

• Automobile Liability o Combined Single Limit: $1,000,000

• Contractual Liability

▪ Bodily Injury: Each Accident: $1,000,000 | Annual Aggregate: $1,000,000

▪ Property Damage: Each Accident: $1,000,000 | Annual Aggregate: $1,000,000

• Owner’s and Contractor’s Protective Liability Insurance Policy shall include as additional insured all persons/entities listed below o Charter Township of Chesterfield

• Owner’s and Contractor’s Protective Liability o General Aggregate: $2,000,000 | Each Occurrence: $1,000,000 o Combined Single Limit: $1,000,000

15. GENERAL INFORMATION

All invoices shall be sent to: accountspayable@chesterfieldtwp.org Chesterfield Township | Attn: Accounts Payable | 47275 Sugarbush Road | Chesterfield, MI 48047

16. SPECIFICATIONS AND PRICING

See Appendix(s) A and B at end of document for details and specifications.

17. FIRM PRICE GUARANTEE

Price will cover the cost of the scope of the project and will not be subject to increase unless otherwise noted and agreed upon.

18. WARRANTY

Provide Bidder’s warranty for contractor workmanship

Provide manufacturer’s labor-and-material warranty:

19. REFERENCES (Provide three for comparable projects) Company Contact Person Phone #

1.

2.

3.

20. CONTRACT TERMINATION

The Township reserves the right, upon thirty (30) days written notice, to terminate this contract for failure of vendor to comply with terms and conditions set forth herein. Nonperformance on the part of the vendor shall constitute breach of contract and shall nullify any and all contractual obligations between the seller and the purchaser.

21. APPROVAL ACCEPTANCE/ACCEPTANCE OF SPECIFICATIONS

The undersigned herein submits this proposal and agrees to enter into an agreement, if awarded the contract, with the Charter Township of Chesterfield in accordance with the contract documents.

NAME OF BIDDER

BUSINESS ADDRESS OF BIDDER

BUSINESS TELEPHONE NUMBER OF BIDDER

AUTHORIZED SIGNATURE

TITLE OF SIGNER

DATE OF SIGNATURE

EMAIL

Internal Use:

_____ Warranty filled out (#18) Initial

________ References listed (#19) Initial

________ Approval Acceptance and Specifications Completed (#21) Initial

________ Appendix B: Bid Sheet is complete and attached Initial

APPENDIX A

SCOPE OF WORK

The contractor shall furnish and install eight new commercial-grade overhead door operators meeting the following minimum requirements:

1. Operators shall be specifically designed and properly sized for the existing commercial overhead doors.

2. Operators shall be rated for high-cycle, frequent-duty service appropriate for an active fire station.

3. Operators shall be compatible with the existing door type, configuration, weight, travel, track system, and available electrical service.

4. Operator horsepower and duty rating shall be determined by the manufacturer’s requirements and the field-verified operating weight and configuration of each door.

5. Operators shall include commercial-grade motors, gear reduction systems, mounting hardware, drive components, brackets, and electrical controls.

6. Operators shall have adjustable open and closed limits.

7. Operators shall include motor overload protection and emergency manual operation capability.

8. Operators shall include an emergency disconnect or manual-release system that allows the door to be operated during a power failure or operator malfunction.

9. Operators shall be UL 325 listed and comply with all applicable federal, state, and local codes.

10. All eight operators should be supplied by the same manufacturer and be of the same model or product family whenever practicable to simplify maintenance and replacement parts.

11. New equipment shall not be discontinued, refurbished, reconditioned, or previously used.

The contractor shall furnish and install all controls and safety equipment necessary for compliant operation, including:

1. Commercial three-button OPEN/CLOSE/STOP wall control stations at locations approved by the Township.

2. Monitored photoelectric safety sensors for each door.

3. Monitored reversing edges or other required entrapment-protection devices.

4. Properly located and protected control wiring.

5. Door travel limits and force settings adjusted in accordance with manufacturer requirements.

6. Warning labels, placards, and operating instructions.

7. Reconnection or replacement of existing remote-control devices, radio receivers, key switches, or other controls, where identified in the proposal.

8. Coordination with Township staff regarding any existing station-alerting, access-control, security, exhaust, or building-control system associated with the doors.

The proposal shall clearly identify which existing control components will be reused and which will be replaced.

Removal and Installation The contractor shall:

1. Disconnect and remove the eight existing overhead door operators and associated components that will no longer be used.

2. Legally dispose of removed equipment and debris unless the Township requests that specific equipment be retained.

3. Protect the existing doors, tracks, building surfaces, vehicles, equipment, and surrounding areas during the work.

4. Furnish and install all necessary mounting brackets, reinforcing steel, supports, shafts, sprockets, chains, drive components, fasteners, conduit, wiring, and related accessories.

5. Repair minor damage caused by the removal or installation work.

6. Maintain a clean and safe work area throughout the project.

7. Coordinate shutdowns so that Fire Station operations and emergency response capabilities are not unnecessarily interrupted.

8. Keep a sufficient number of apparatus-bay doors operational at all times, as directed by the

Township.

9. Obtain Township approval before disabling any door or beginning work that may affect emergency response operations.

Existing Door Inspection and Adjustments Before connecting the new operators, the contractor shall inspect each existing door assembly and confirm that it is safe, properly balanced, and suitable for powered operation.

The contractor shall perform minor adjustments necessary for proper operation, including:

1. Lubricating applicable moving components.

2. Adjusting door travel and alignment.

3. Tightening accessible hardware.

4. Adjusting drive chains and operator components.

5. Confirming that cables, drums, rollers, hinges, bearings, tracks, springs, and shafts are in serviceable condition.

6. Confirming that each door can be operated manually without binding or excessive resistance.

Replacement of existing doors, tracks, springs, cables, rollers, or other major door components is not included in the base scope unless specifically identified. Any additional repairs shall be documented and submitted to the Township for written approval before the work is performed.

Electrical Work The contractor shall provide all electrical work necessary for a complete installation, including:

1. Disconnecting the existing operators.

2. Connecting the new operators to the existing electrical service.

3. Furnishing required conduit, conductors, junction boxes, disconnects, controls, and related materials.

4. Correcting connections directly affected by the operator replacement.

5. Labeling electrical disconnects and operator controls.

6. Coordinating electrical shutdowns with Township personnel.

All electrical work shall be performed by properly licensed personnel and comply with the current applicable electrical code and local requirements.

Testing and Commissioning Upon completion, the contractor shall test and commission each overhead door system. Testing shall include:

1. Complete opening and closing cycles.

2. Verification of open, close, and stop controls.

3. Verification of travel limits.

4. Testing of photoelectric sensors and reversing devices.

5. Testing of emergency disconnects and manual operation.

6. Verification that each door stops and reverses as required.

7. Confirmation that the door remains properly aligned and balanced.

8. Confirmation that the operator does not create excessive noise, vibration, binding, or movement.

9. Testing of applicable remote controls and other connected control devices.

The contractor shall correct deficiencies and repeat testing until each system is accepted by the Township.

Training and Closeout Documentation The contractor shall provide Township personnel with on-site instruction covering:

1. Normal operation.

2. Emergency manual operation.

3. Safety-device operation.

4. Routine inspection and maintenance.

5. Troubleshooting and reset procedures.

At project completion, the contractor shall provide:

1. Manufacturer operation and maintenance manuals.

2. Product data and technical information.

3. Wiring and control diagrams.

4. Warranty documentation.

5. Recommended preventive-maintenance schedule.

6. Model and serial number for each operator.

7. List of replacement parts and authorized service contacts.

8. Copies of permits and final inspection approvals, if applicable.