Fire_Sprinkler_System_Draining_and_Refill_Protocol.pdf
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- Solicitation number
- Y27-706
- Issued by
- Orange County, Orlando City, Florida
About this file
This document is an operating protocol developed by Orange County Convention Center (OCCC) for managing fire sprinkler system draining and refill procedures during capital improvement projects. The protocol establishes a structured process requiring contractors to submit email requests to the Capital Planning Project Manager or Assistant Project Manager with a minimum 48-hour notice that includes specific details such as the drain-down date, time, duration, affected locations, and riser points to be disabled. The Capital Planning team verifies scheduling conflicts with event activities and recommends scheduling work Tuesday through Thursday due to limited Life Safety staff availability on Mondays and Fridays. Prior to work commencement, the Project Manager or Project Coordinator must coordinate with OCCC Security to confirm all applicable points are disabled and with the Life Safety Representative to verify complete line drainage before authorizing the contractor to proceed.
Upon completion of work, contractors must perform a minimum one-hour pressure test using air to identify potential leaks and notify the Project Manager or Project Coordinator. The Life Safety Representative then confirms work completion and initiates system refill and building system restoration. A Fire Watch must be maintained throughout the system impairment period in accordance with specified supplemental conditions. All contractor and Fire Watch personnel must remain on-site until receiving clearance from the Life Safety Representative through the Project Manager or Project Coordinator. This protocol applies to fire suppression work at the Orange County Convention Center Campus and was approved and reviewed on August 28, 2026.
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Text version
OCCC CIP Fire Sprinkler System Draining and Refill Protocol Version 2.01 – 8/28/2026
OCCC-CIP
CAPITAL PLANNING OPERATING PROTOCOLS
Version V 2.01 Approval Date 8/28/26 Review Date
8/28/26
Title Fire Sprinkler System Draining and Refill Protocol
• The protocols below provide details for requesting Sprinkler System Drains & Refills at the
Orange County Convention Center Campus. The protocol applies for fire suppression work.
• Contractor/vendor provides an email request (at least 48-hour notice) to the Capital Planning
Project Manager/Assistant Project Manager for a fire system sprinkler shut-down/refill. The email should include the following details:
a. Subject line should read, “REQUEST FOR SPRINKLER SYSTEM DRAIN & REFILL”.
b. Date, time and duration of the drain-down and time of system refill.
c. Location and areas affected by the drain-down.
d. Specify the associated points at the riser for disabling. (Contractor must thoroughly vet the points provided to ensure they accurately reflect the zone covered to prevent triggering the alarms. The same information provided will be used by Life Safety/ Security for each shut-down and therefore, accuracy is key).
• The Capital Planning Project Manager/Assistant Project Manager (PM/APM) should verify there are no conflicts with event activity on the date(s) requested. Please consider scheduling Tuesday thru Thursday as there is only one OCCC Life Safety Representative available on the Mondays and Fridays.
• Once the date(s)/times are cleared, the PM/APM should email a formal request for system shutdown/refill.
• If the zone requested covers a large area, it may be helpful for the Project Manager to schedule a meeting with the Contractor and OCCC Life Safety Representative to review the points requested for disabling.
• On the day of the shutdown, prior to any work commencing, the PM/APM/Project Coordinator must contact OCCC Security to ensure all applicable points have been disabled.
Contact the OCCC Life Safety Representative to verify the lines are fully drained. Once clearance is provided, the Contractor will be notified by the PM/APM/Project Coordinator that you have been cleared to start work.
1. S u m m a r y
2. P r o c e d u r e
OCCC CIP Fire Sprinkler System Draining and Refill Protocol Version 2.01 – 8/28/2026
• A Fire Watch must be provided in accordance with Supplemental Condition No. 9 while the system is impaired.
• When the work is completed, the Contractor must pressure test the system for a minimum of one hour, using either air to check for possible leaks.
• After the Contractor testing is completed, the contractor will notify the PM/APM/Coordinator. The CIP Representative follows up with the Life Safety Representative to confirm the work is completed (including pressure testing) and a system refill will be initiated, completed and building systems fully restored. The Contractor and Fire Watch Rep. must remain on-site until clearance is received from Life Safety Representative via the PM/APM/Coordinator.
File details come from the government source that posted it. Updated .