Fire_Hose.pdf

CITY OF TUCSON

REQUEST FOR PROPOSAL

226049

FIRE HOSE

Due Date: Friday, May 20, 2022

City of Tucson

255 W Alameda St

Tucson, AZ 85701

Procurement portal https://secure.procurenow.com/portal/tucson-az

Public Portal https://secure.procurenow.com/portal/tucson-az/projects/19217

PUBLISH DATE: April 29, 2022 https://secure.procurenow.com/portal/%7Bproject.government.code%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D

CITY OF TUCSON REQUEST FOR PROPOSAL NO. 226049

BUSINESS SERVICES DEPARTMENT Page 2 of 38 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Ladd Lyons

255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4113

Attachments:

A - OFFER AND ACCEPTANCE

F - 226049 FIRE HOSE PRICE PAGE

BUSINESS SERVICES DEPARTMENT Page 3 of 38

A. NOTICE

A.1. CITY OF TUCSON

NOTICE OF REQUEST FOR PROPOSAL NO 226049

TITLE: Fire Hose

SUBMITTAL DUE DATE: Friday, May 20, 2022 AT 2:00 P.M. LOCAL AZ TIME

PRE-SUBMITTAL CONFERENCE DATE: Thursday, May 5, 2022

TIME: 2:30 pm LOCAL AZ TIME

LOCATION: Virtual TEAMS Meeting

QUESTIONS SHALL BE DIRECTED TO: Ladd Lyons

(520) 837-4113 ladd.lyons@tucsonaz.gov

Posted Date: Friday, April 29, 2022

Competitive sealed offers for the material or service specified in this solicitation must be submitted through the City’s online bidding system. No late submitted offer will be accepted or considered.

Reponses submitted in physical form or by facsimile or email will not be considered. Offerors are cautioned to commence the submittal process sufficiently ahead of time to allow for unanticipated delays resulting from things like a slow internet connection, internet outage, difficulty uploading large documents, differing system requirements, etc.

Questions about this solicitation must be addressed to the responsible Contract Officer listed herein.

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B. INTRODUCTION

B.1. Summary

The City of Tucson intends to establish an annual requirements contract for FIRE SUPPLY HOSE and FIRE ATTACK HOSE as per specifications, to be delivered to the Tucson Fire Department, 720 E. Ajo Way, Tucson, Arizona 85713.

B.2. Contact Information

Ladd Lyons Contract Officer Email: ladd.lyons@tucsonaz.gov Phone: (520) 837-4113 Department:

Fire Department

B.3. Timeline mailto:ladd.lyons@tucsonaz.gov tel:(520)837-4113

BUSINESS SERVICES DEPARTMENT Page 5 of 38

Release Project Date April 29, 2022

Pre-Proposal Meeting (Non- Mandatory)

May 5, 2022, 2:30pm

Agenda

Virtual TEAMS Meeting

Proposal Submission Deadline May 20, 2022, 2:00pm https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWFmYWI2ZTgtZDI3Zi00NTQ2LWI0MzQtNDRmZWRmMTJhOGU1%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22f1bbce9c-2eb2-4c80-b35f-94c94cf35b93%22%7d

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C. SCOPE OF WORK

C.1. GENERAL REQUIREMENTS

Where requested, offeror shall check “Comply” in which compliance with the requirement has been met. If requirement is not met, bidder shall check “Exception” and include an explanation detailing why the requirement is not met and offer an explanation on how the intent of the specification is still met with the exception. This may include a reference to company documents or a written explanation.

A. DELIVERY CONSIDERATION: Delivery is an important consideration and may be a factor in the determination of an award. Therefore, delivery time after receipt of an order must be stated in definite terms. Should there be variations in delivery time by item, bids/offers must be clear in regard to those variations.

B. INVENTORY: The City of Tucson has an ongoing requirement for the material indicated in this solicitation. It is an express condition of any award that a contractor shall maintain a reasonable stock on hand for delivery to the requesting agency. Failure to maintain such a stock may result in cancellation.

C. DEFECTIVE PRODUCT: All defective products shall be replaced and exchanged by the Contractor. The cost of transportation, unpacking, inspection, re-packing, re-shipping or other like expenses shall be paid by the Contractor. All replacement products must be received by the City within seven (7) days of initial notification. The hose shall be one hundred percent (100%) mildew resistant, free of unsightly defects, knots, lumps, and irregularities. Hose shall be chemical resistant and exposure to most chemicals will have no effect on the short or long term performance of the hose. Hose shall be heat resistant, drag resistant, kink resistant and shall have superior friction loss characteristics. The hose shall not be affected by rot or mildew

D. PACKAGING AND DELIVERY: Each section of hose shall be shipped in a suitable package that will protect the hose from abrasion, dirt, and physical damage.

E. TESTING: Bidders will be required to submit hose for testing. This shall include one sample of uncoupled hose, 5 to 6 feet in length, along with one sample couplings assembly, complete with gaskets and expansion rings. Tucson Fire will test fire attack hose in standard Department loading configurations. The hose will be deployed in simulated fire attack scenarios, from the same TFD Fire pumper with standard nozzles and pressures. Sample hoses for performance and flow testing will be conducted with 200’ (50’ x 4) each of 1.75” and 2.5”. The manufacturer’s name shall be stenciled or engraved on each sample submitted. The Hoses for testing shall be delivered to the Tucson Fire Department, 720 E. Ajo Tucson AZ 85713 within 30 days of the due date for this RFP or your proposal will be deemed unresponsive. Upon completion of the testing TFD will notify the vendor for pick-up/return of the hose.

F. WARRANTY:

1. Manufacturer shall provide a pro-rated 10-year warranty against failure due to faulty design, material, and workmanship. Any hose failing to meet the requirements of these specifications during the warranty period shall be replaced in accordance with the pro-rated

BUSINESS SERVICES DEPARTMENT Page 7 of 38 warranty and delivered by the vendor/manufacturer at no cost to the Tucson Fire Department TESTING: Bidders will be required to submit hose for testing. This shall include one sample of uncoupled hose, 5 to 6 feet in length, along with one sample couplings assembly, complete with gaskets and expansion rings. Performance and flow testing will be conducted with 200’ (50’ x 4) each of 1.75” and 2.5”. The manufacturer’s name shall be stenciled or engraved on each sample submitted. Items shall be delivered to the Tucson Fire Department, 720 E. Ajo Tucson AZ 85713 by 30 days for the due date of this RFP.

Upon completion of the testing TFD will notify the vendor for pick-up/return of the hose.

G. In the event that over 10% of any lot or shipment of hose fails to meet the requirements of any of these specifications, the complete lot or shipment shall be returned and replaced at no cost to the Tucson Fire Department. All hose must remain soft and fully pliable during the warranted service life including the liner, which shall not become hard or brittle while exposed to the atmospheric and climatic conditions found in the Tucson area. Under the warranty provision, failure shall also include loss of adhesion between the liner and jackets, pin-holing of the liner, and loss of the couplings when subjected to pressures at or below the proof test pressure.

C.2. REQUIREMENTS FOR LARGE DIAMETER FIRE SUPPLY HOSE

TECHNICAL REQUIREMENTS

A. MATERIALS & DESIGN

1. The hose to be supplied under this specification shall be constructed of premium quality, lightweight, abrasion resistant, high tensile synthetic materials designed for ease of handling and maximum service life. Hose shall be designed to supply water from hydrants to fire pumping apparatus. All hoses must meet all minimum standards listed in NFPA 1961 Standard on Fire Hose, current Edition.

B. MANUFACTURING CONTROL

1. Hose manufacturer must have complete control over all facets of manufacture, including hose material construction and lining and cover properties. In-house testing and quality assurance policies shall be provided with the bid.

C. CONSTRUCTION REQUIREMENTS

1. DIAMETER - Hose diameter shall be 5 inches

2. LENGTH - Hose shall be provided in 50 and 100-foot sections

3. JACKET - Hose shall consist of a 100% synthetic high tensile yarn reinforcement, circular woven in a “twill configuration”. The woven reinforcement should be totally encased in a matrix of ozone resistant nitrile rubber utilizing a single, “through the weave” extrusion process resulting in a one-piece construction. The unitized finished product shall provide optimal abrasion resistance and rubber to yarn adhesion. Jacket color shall be bright yellow.

4. LINING - The lining shall be a seamless construction of synthetic nitrile rubber meeting the requirements of the current NFPA 1961, Standard on Fire Hose. Glues and adhesives shall not be considered acceptable.

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5. WEIGHT, FLEXIBILITY, AND COMPACTNESS - Hose shall be lightweight, flexible, kink resistant, able to both fold and roll easily, and minimize storage space requirements, as per industry standards.

6. COUPLINGS - Couplings shall be Storz quick-disconnect, locking, with field repairable bindings. Bindings shall consist of a three-part collar secured by three recessed bolts preloaded at the factory. Collar shall be designed to prevent damage to bolt heads when hose is deployed, charged with water, and loaded onto a fire apparatus. Couplings shall be easily assembled and disassembled using only an Allen wrench. Bidder may be asked to demonstrate coupling replacement.

D. MARKINGS

1. Each section of hose shall have the following items stenciled in permanent black ink with one (1) inch high letters:

a. “SERVICE TEST TO 200 PSI PER NFPA 1962” at or near the center.

b. Month and year of manufacture.

c. Name or trademark and country of manufacturer

2. Both couplings on each section shall be stamped or laser engraved with a TFD property number. Tucson Fire shall provide the appropriate numbers.

3. Each 100’ hose section shall have a permanent white band stenciled around the circumference every 25 feet. One 2” band shall be located at each of the 25’ and 75’ marks.

At the 50’ mark, 2 x 2” bands will be stenciled, with a 2” gap between the bands.

E. PERFORMANCE REQUIREMENTS

1. All hose supplied shall meet minimum standards for twist in turns per 50 feet, warp, rise, ultimate tensile strength, ultimate and permanent elongation, lining and cover adhesion as described in NFPA 1961, current edition.

2. All hose supplied shall meet minimum standards for abrasion resistance as established by the Underwriters Laboratories Type Reciprocating Test, latest edition.

3. All hose supplied shall meet the following minimum hydrostatic test pressures, as outlined:

a. Service Test Pressure 200 psi

b. Proof Test Pressure 400 psi

c. Burst Test Pressure 600 psi

d. Kink Test Pressure 300 psi

F. OTHER TEST REQUIREMENTS

1. All hose supplied must have successfully passed the following tests as outlined NFPA 1961, current edition:

a. Oven Aging Test

b. Ozone Resistance Test

c. Oil Immersion Test

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d. Cold Resistance Test

G. SUBMITTAL REQUIREMENTS

1. Offeror shall provide with their submittal complete performance and material specifications.

Advertising material shall not be considered acceptable.

C.3. REQUIREMENTS FOR FIRE ATTACK HOSE

GENERAL

Fire attack hose is one of the most important tools used by the fire department. As such, the following specifications must be strictly adhered to unless the proposed specification exceeds specification listed.

Only the fire department can determine if a proposed product meets and exceeds these specifications.

A. HOSE CONSTRUCTION

1. Hose meeting specification shall be designed and constructed specifically for aggressive interior fire attack operations. Acceptable hose construction properties shall include one or more of the following characteristics:

a. Outer jacket is 100% synthetic yarn outer jacket over an inner lining consisting of a one-piece extruded-through-the weave or nitrile/PVC rubber tube with an enhanced waterway (i.e., 1.88” on 1.75” hose or 2.54” on 2.5” hose), and the warp yarn shall be filament polyester and the weft yarn shall be nylon with a reverse twill weave.

b. Double jacket hose manufactured to this specification shall be tightly woven from ring spun polyester yarn in the inner and outer jackets. The weft shall be constructed of virgin filament polyester. The inner rubber lining shall be a 0.050” minimum wall thickness extruded tube of synthetic EPDM compounded to resist ozone. The finished form shall be free of pits or other imperfections and have a smooth finish for better flow characteristics. No reclaimed rubber shall be used. Plastic tubes that sacrifice durability of the hose life for the sake of weight are not acceptable. The adhesion between the tube and jacket shall be a permanent bond and shall meet all UL-19 specifications.

2. Diameter: Hose diameter shall be either 1-3/4 or 2-1/2 inches.

3. Length: Hose shall be provided in 50-foot sections.

4. Weight, Flexibility and Compactness: Hose shall be lightweight, flexible, kink resistant, able to both fold and roll easily, and minimize storage space requirements, as per industry standards.

5. Couplings: Each hose length must have one set of one female swivel and one male coupling attached. Couplings shall be aluminum, free of porosity, exterior or interior imperfections, or other defects, and include a protective coating. Couplings shall have a regular shank, three rocker lugs, chamfered red brass expansion rings, rubber hose bowl, and swivel gaskets. Bowl and gaskets shall not protrude into waterway. The female swivel shall be attached in a manner that prevents separation under a tensile pull up to 2000 lbs., and shall not leak behind the swivel at any pressure. National Standard Thread in full accordance with NFPA Pamphlet No. 194, June 1968 and a Higbee Cut shall be used. All couplings will be made in the U.S.A. (No exceptions)

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6. Markings: Each section of hose shall have the following items stenciled in permanent black ink with one (1) inch high letters:

a. “SERVICE TEST TO 300 PSI PER NFPA 1962” at or near the center.

b. Month and year of manufacture.

c. Name or trademark and country of manufacturer

d. Both couplings on each section shall be stamped or laser engraved with a TFD property number. Tucson Fire shall provide the appropriate numbers.

B. OUTER HOSE PROPERTIES

1. Construction: Outer jacket shall be tightly woven from ring spun high quality synthetic yarns. The warp yarn shall be spun staple polyester and the weft yarn shall be filament polyester. Double jacket hose shall be tightly woven from ring spun polyester yarn in the inner and outer jackets. The weft shall be constructed of virgin filament polyester. The outer jacket shall be completely impregnated by a mechanical process with an abrasion and heat resistant coating. The coating shall be available in NFPA recommended colors, red, orange, yellow, blue, forest green, lime green, tan and black.

C. INNER TUBE PROPERTIES: When tested in accordance with the procedures listed in NFPA 1961 (2007 edition), liner and cover shall have the following properties:

1. Ultimate Tensile Strength: Tensile strength of inner hose lining and cover rubber compound shall not be less than 1500 PSI.

2. Ultimate Elongation: Ultimate elongation of inner hose liner and cover shall not be less than 500%

3. Permanent Elongation: Permanent elongation of liner shall not be greater than 20%.

4. Accelerated Aging Test: When using conditions as listed in ASTM D1349-87, samples of the vulcanized rubber compound subjected to air oven aging at 70 degrees C for 96 +/-1/2

hr. and tested in accordance with ASTM D573-88 will exhibit a tensile strength of not less than 80% of the unaged sample. The ultimate elongation shall be not less than 65% of the original value.

5. Adhesion: Adhesion between liner reinforcement and liner shall be a minimum of 20 lbs.

when tested using ASTM D380-87 procedure.

6. Ozone Resistance: Hose liner shall show no visible signs of cracking of the lining or cover when tested in accordance with ASTM D1149-91 and ASTM D518-86, Procedure B, 100 pphm/118 degrees F/70 hours. Hose shall meet NFPA requirements for “ozone resistant”.

7. Chemical Resistance: Exposure to sea water and contamination by most chemical substances, hydrocarbons, oils, alkalis, acids and grease must have no effect on the short or long term performance of the hose. Standard chemical resistance charts shall be provided by manufacturer.

D. SAFETY FACTORS

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1. Abrasion Resistance – Factory Mutual Method: When a sample of coupled hose is submitted to the procedure listed in FM Standard 2111 or MIL-H-24606B (SH) there shall be no signs of leakage after 20,000 cycles of abrasion.

2. Cold Resistance Safety Factor: Cold resistance bears a direct relationship to the safe performance of the hose on the fire ground and as such will not be compromised. Hose meeting the cold resistance safety factors listed below shall do so without exceeding the average weights listed in paragraph 7.

a. Hose shall have a capability of safe use down to -50º F. Hose shall have no apparent damage to cover reinforcement or lining when subjected to the following cold bending test. A 50 ft length of dry hose is to be firmly coiled and placed in a cold box at -50º F for duration of 24 hours. Immediately after removal of the hose from the box, hose should be uncoiled and laid out by one operator. Following this procedure, the hose shall not leak or show any damage to the reinforcement when subjected to hydrostatic acceptance test pressure as herein listed in item 5.1.

3. Heat Resistance Safety Factor: Heat resistance bears a direct relationship to the safe performance of the hose on the fire ground and as such will not be compromised.

a. The hose when subjected to a static pressure of 100 PSI shall be capable of safely withstanding a surface temperature of 1200º F (648º C) applied by a hot metal cube for a minimum of 45 seconds without bursting.

4. Water Pick-Up Weight: The tendency for a hose to absorb water while in a wet environment can create significant handling difficulties. When tested against the procedure listed in MIL- H-24606B, the maximum weight gain shall not exceed 4.5 lbs. per 50’ length.

5. Kink Resistance Safety Factor: At 100PSI static, the hose shall withstand a 12” diameter, 180º bend without kinking. Passes 34”, 24” and 18” doorway kink test.

E. PERFORMANCE CHARACTERISTICS

1. Hydrostatic Pressure Test: The hose shall comply with the National Fire Protection Association Standard: NFPA 1961 (2007 edition)

2. Enhanced waterway: Both sizes of hose may have an enlarged waterway, example: 1 ¾” hose has a 1.88” inner diameter tube for increased GPM and lower friction loss.

3. Hose shall have the capability of passing a 500PSI service test with a ¼” diameter hole through both jacket and liner.

4. Virtually Kink Resistant

5. A letter from the hose manufacture stating the current co-efficient for their 1 ¾” and 2.5” hose that they are bidding must be submitted on company letterhead with each vendor’s bid. The testing procedure that was used to determine the co-efficient and all relevant documentation must also be submitted by the manufacture of the hose. (No Exception)

F. QUALITY ASSURANCE PROVISIONS

1. Quality Standard: Hose is designed and tested to meet NFPA 1961 (Current Edition) Standards on Fire Hose. The fire hose furnished under the terms of this proposal has a potential service life of ten years, barring mistreatment or accidental damage that would

BUSINESS SERVICES DEPARTMENT Page 12 of 38 render the hose unfit for service. The manufacturer shall be ISO 9001-2008 Quality Certified.

G. MANUFACTURING CONTROL

1. Manufacturing control must be entirely managed by the hose manufacturer, including hose material, construction, lining and cover properties. In-house testing and quality assurance policies shall be provided with the bid.

H. WARRANTY

1. The manufacturer warrants the hose to be free from defects in materials and workmanship for a period of ten years. This warranty shall provide for the repair or replacement of hose and couplings proven to have failed due to faulty material or workmanship.

I. SUBMITTAL REQUIREMENTS:

1. Offeror shall provide with their submittal complete detailed specifications. Advertising Material will not be accepted as specification material.

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D. INSTRUCTIONS TO OFFERORS

D.1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION

For purposes of this solicitation and any subsequent contract, the following terms have the meanings set forth below:

City: The City of Tucson, Arizona

Contract: The legal agreement(s) executed between City and the Successful Offeror(s). The Contract will be deemed to include all the conditions and requirements set forth in this solicitation and any Amendments to the solicitation, all the Special Terms and Conditions and Standard Terms and Conditions, and all the terms of the Offer submitted by Offeror as finally negotiated and accepted by the City.

Contractor/Consultant: A Successful Offeror that enters into a Contract with the City.

Contract Representative: The City employee or employees who have been designated to act as the City contact for this solicitation process and who are responsible for monitoring and overseeing the Contractor's performance under the Contract.

Business Services Director: The contracting authority for the City, authorized to sign contracts and amendments thereto on behalf of the City.

May: Indicates something that is not mandatory but permissible.

May not: The indicated party is prohibited from taking the action.

Must: The action or condition is required.

Offer: Any proposal, statement of qualifications, bid, or other submission provided by an Offeror in response to this Solicitation.

Offeror: Each individual or entity that submits an Offer in response to this solicitation.

Successful Offeror: An Offeror who received a Notice of Award or a Notice of Intent to Award from the City.

Will: The indicated party is promising to take the action or abide by the condition.

D.2. PRE-SUBMITTAL MEETING

A Pre-Submittal Meeting will be held at the date and time stated on the cover page of this solicitation, if such a date and time is provided. Attendance at this meeting is not mandatory, but written minutes and/or notes regarding the meeting will NOT be provided, so attendance is encouraged. The purpose of this meeting will be to clarify the contents of this solicitation in order to prevent any misunderstanding of the City's position.

D.3. INQUIRIES

Any questions about this solicitation or the proposed Contract must be presented at the Pre-Submittal Meeting, if there is one (see above), or submitted in writing, via email, or through the online bidding system, to the Contract Officer by the Question Submission Deadline. The email must refer to the

BUSINESS SERVICES DEPARTMENT Page 14 of 38 solicitation number and the paragraph number of the provision that the question concerns. The Contract Officer may respond by email or may, if they deem it appropriate, address the question in a solicitation Amendment. Offeror may not rely on oral interpretations or clarifications about the solicitation; only questions answered in an email by the Contract Officer or posted as a formal solicitation Amendment will be binding.

D.4. ADDENDUM OF SOLICITATION

Solicitation Addenda will be posted on the City’s link to the online bidding website. Offeror is responsible for checking the webpage regularly for new solicitation addenda and must acknowledge each addendum to this solicitation in its submittal. Please note that vendors who have registered with the Business Services Department at https://secure.procurenow.com/portal/tucson-az and follow the City of Tucson will receive email notifications of solicitation addenda.

D.5. UNDERSTANDING SCOPE OF WORK

Before submitting an Offer to this solicitation, Offeror must familiarize itself with the Scope of Work, laws, regulations, physical conditions, and other factors affecting the obligations – including the expense and difficulty of fulfilling those obligations – that Offeror will have under the Contract if awarded to Offeror. No adjustment to the financial or other terms of the Contract will be justified by Offeror’s failure to fully understand or appreciate the Contract requirements or other factors affecting Contract performance.

D.6. PREPARATION OF OFFER

A. Form and Organization. If Offer forms are included in this Solicitation, Offeror’s Submittal must be on those forms. Supporting documentation must be arranged in a manner that follows and clearly refers to corresponding sections of the solicitation. Offeror may copy the submittal forms in order to complete them electronically but may not alter or rearrange them or change any paragraph designations.

B. Confidential Information. Any information in its submittal that Offeror wishes to be treated as confidential must be clearly marked “CONFIDENTIAL.”

C. Offer Contents. Offeror’s submittal must contain responses to all sections of this solicitation, any Offer forms provided must be completed and any requested supporting documentation must be attached.

D. Signatures. Offeror must include in their submittal signed copies of the Offer and Acceptance page. Any cover letter accompanying the proposal documents must be signed. Offeror must initial each erasure, interlineation or other modification in the submittal. The person signing and initialing on behalf of Offeror must be a person authorized to legally bind Offeror.

E. Prices. Where a unit price is provided it will govern over any erroneous extension of the price.

F. Time Periods. Periods of time, stated as a number of days, will be calendar days unless specifically stated otherwise.

G. Accuracy. Mistakes in preparation of its submittal confers on Offeror no right to modify or withdraw its submittal after the Submittal Deadline.

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H. Cost of Preparation. The City will not reimburse Offeror for the cost of developing, presenting, submitting or providing any response to this solicitation.

I. Subcontractors. Offeror must, in their submittal, list any subcontractors that it will utilize in the performance of the Contract if they are awarded the Contract and must describe their qualifications in detail.

J. Incomplete Information. Failure to include all requested information may have a negative impact on the evaluation of Offeror’s submittal.

D.7. PAYMENT DISCOUNTS

Payment discount periods shall be computed from the date of receipt of the material/service or correct invoice, whichever is later, to the date City’s payment warrant is mailed. Unless freight and other charges are itemized, any discount provided shall be taken on full amount of invoice. Payment discounts of twenty-one calendar days or more shall be deducted from the proposed price in determining the price points. However, the City shall be entitled to take advantage of any payment discount offered by a vendor provided payment is made within the discount period. The payment discount shall apply to all purchases and to all payment methods.

D.8. TAXES

The City is exempt from federal excise tax, including the federal transportation tax, but is not exempt from any other taxes, including state and local sales and excise taxes.

D.9. EXCEPTIONS TO CONTRACT PROVISIONS

By submitting an offer in response to this solicitation, Offeror is offering to enter into the Contract with the City. If Offeror wishes to modify any Contract terms and conditions, Offeror must, in its Offer, clearly identify the changes it is requesting. No requested modification will be deemed accepted by the City unless and until the City’s Business Services Director or their designee expressly accepts it in writing.

D.10. PUBLIC RECORD

Any documents submitted by Offeror in response to this solicitation will become the property of the City.

Except as set forth below with respect to Confidential Information, the Submittal will be deemed to be a public record available for review by the public after the award notification.

D.11. CONFIDENTIAL INFORMATION

The City is obligated to abide by the Arizona Public Records Law, A.R.S. §§ 39-101 through 39-161. If Offeror believes that any portion of its Offer, specification, protest or correspondence contains information that is confidential and subject to being withheld from disclosure in the event that the City receives a public records request to which the record is responsive, Offeror must, when the record is submitted, provide the Contract Officer written notification of that fact. The records or portions of records that Offeror wishes to be treated as confidential must also be clearly marked “CONFIDENTIAL” on their face. Pricing will not be treated as confidential.

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If the City, after award notification, receives a public-records request the scope of which includes a document submitted by Offeror and marked "CONFIDENTIAL", the Contract Officer will make a written determination regarding whether the document will be provided to the requestor. If the Contract Officer determines that the document should be released, City will notify Offeror in writing. Unless Offeror, within 10 days after the date of that notice, obtains and provides to City an order from a court of competent jurisdiction prohibiting the City from releasing the documents, the City may release the documents without any liability to Offeror.

D.12. WHEN AND HOW TO SUBMIT OFFERS

In order to be considered, Offeror must, no later than the Offer Submittal Deadline, submit its Offer electronically through the City’s online bidding system. Submittal instructions and online bidding system can be found at the following link: https://www.tucsonprocurement.com/

NOTE: THE ENTIRE OFFER MUST BE IN "“SUBMITTED"” STATUS IN THE CITY’S ONLINE

BIDDING SYSTEM IN ORDER TO BE CONSIDERED. RESPONSES THAT HAVE BEEN CREATED

IN THE SYSTEM, BUT THAT ARE NOT IN "“SUBMITTED"” STATUS BY THE OFFER SUBMITTAL

DEADLINE WILL NOT BE CONSIDERED.

D.13. CERTIFICATION OF NONCOLLUSION; CONFLICTS OF INTEREST

Offeror will not communicate, orally or in writing, with any member of the Mayor and Council, or with any City staff outside the Procurement Division of the Business Services Department, regarding this Solicitation. By submitting an Offer, Offeror warrants that:

A. Preparation and submission of the submittal did not involve collusion or other anti-competitive practices.

B. Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with this solicitation.

C. No person has been employed or retained to solicit or secure a Contract under this solicitation upon a promise of a commission, percentage, brokerage, or contingent fee.

D. No employee of the City involved in this Solicitation process, or any family member of such an employee, has any substantial financial interest in Offeror’s firm. No member of the City of Tucson Mayor and Council who has, or whose family member has, any substantial financial interest in Offeror’s firm will participate in any action taken by the Mayor and Council with respect to this Contract. The terms “relative” and “substantial interest” have the meanings assigned in A.R.S. § 38-502

The City may disqualify Offeror from further participation in the solicitation process if the City determines that any City employee or official involved in this Solicitation process has an actual or apparent conflict of interest or if Offeror has engaged in any collusion or anti-competitive practices.

https://www.tucsonprocurement.com/

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D.14. WITHDRAWAL OF OFFER; BINDING OFFER

By submitting an Offer in response to this Solicitation, Offeror is offering to enter into the Contract with the City. Offeror may withdraw a submitted Offer at any time prior to the Offer Submittal Deadline.

Telephonic or oral withdrawals are not effective.

Offeror cannot withdraw an Offer that is in “submitted” status as of the Offer Submittal Deadline unless the Director of the Business Services Department consents in writing to the withdrawal. The Offer will be irrevocable for 90 days after the Offer Submittal Deadline.

D.15. DISCUSSIONS

The City may, at its discretion, conduct discussions with Offeror for the purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in Offeror’s submittal in order to clarify the offer and assure full understanding of, and responsiveness to, solicitation requirements.

D.16. VENDOR REGISTRATION; BUSINESS LICENSE

In order to be eligible for award of a Contract, Offeror must:

A. Register with the City’s Business Services Department. Registration can be completed at https://secure.procurenow.com/portal/tucson-az.

B. Obtain a City of Tucson Business License or a written determination from the City's Business License Section that a license is not required. Application for a City Business License can be completed at http://www.tucsonaz.gov/etax. For questions contact the City's Business License Section at (520) 791- 4566 or email at tax-license@tucsonaz.gov

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E. OFFER EVALUATION AND CONTRACT AWARD

E.1. PROPOSAL EVALUATION CRITERIA – (listed in relative order of importance)

A. Method of Approach

B. Price Proposal

C. Qualifications and Experience

E.2. INTERVIEWS

The City may interview some or all of the offerors at any point during the evaluation process. If interviews are conducted, information provided during the interview process will be taken into consideration in the evaluation process. The City will not reimburse the Offeror for any costs Offeror incurs during its participation in the interview process.

E.3. ADDITIONAL INVESTIGATIONS

The City may undertake any additional investigations it deems appropriate to evaluate the competence and financial stability of any offeror.

E.4. OTHER INFORMATION

Information that evaluation committee members have about an offeror beyond what is provided in the offeror’s Offer may be taken into consideration during the evaluation process.

E.5. PRICE

A. Tax Offset Policy. If applicable under Section 28-18(6) or Section 28-17(7)(d) of the Tucson Procurement Code, the City will include the amount of all business privilege taxes other than the City’s in evaluating the pricing component of each Offer.

B. Payment Discounts. Any discounts offered by Offeror for payments made within 21 calendar days or more will be deducted from the proposed price in evaluating an offeror’s pricing.

However, the City may take advantage of any early- or timely-payment discounts offered by a vendor. Any proposed payment discount will apply to all purchases and to all payment methods

E.6. CITY’S RIGHT TO WAIVE DEFECTS OR REJECT OFFERS

Notwithstanding any other provision of this solicitation, the City may:

A. Waive any immaterial defect or informality; or

B. Reject any or all submittals, or portions thereof; or

C. Reissue the solicitation.

BUSINESS SERVICES DEPARTMENT Page 19 of 38

E.7. CONTRACT NEGOTIATIONS

At the City’s discretion, it may negotiate with one or more responsible offerors to agree upon the final conditions, terms and price of the Contract. In doing so, the City will treat offerors fairly and will not disclose to any offeror information from responses submitted by other offerors. Exclusive or concurrent negotiations do not constitute a contract award and do not confer any rights to the offerors participating in such negotiations. In the event the City deems that negotiations are not progressing, the City may formally terminate these negotiations and may enter into concurrent or exclusive negotiations with the next most qualified firm(s).

E.8. AWARD OF CONTRACT

A Contract is created when, and only when, it is formally awarded, which occurs when the Business Services Director and the City Attorney sign the Offer and Acceptance page of the Successful Offeror’s submittal. When a Contract is awarded, the City will send the Contractor a Notice of Award.

The City may first issue a Notice of Intent to Award to the Successful Offeror(s). Offeror, if it receives a Notice of Intent to Award from the City, must sign and file with the City, within five (5) days after receipt of the Notice, all documents necessary for execution of the Contract. A Notice of Intent to Award does not create a contract. Only a subsequent formal award, as described above, creates a Contract.

E.9. MULTIPLE AWARDS

The City, at its sole discretion, may award multiple Contracts.

E.10. SOLICITATION RESULTS

After the City issues a Notice of Award, the City will post the name(s) of the Successful Offeror(s) on the Business Services Department’s Internet site at https://secure.procurenow.com/portal/tucson-az.

E.11. PROTESTS

Any interested party, may, in accordance with Article IX of the Tucson Procurement Code, protest either this solicitation or the award of a Contract under this solicitation. A protest based on alleged improprieties in this solicitation must be filed no later than five (5) working days before the Proposal Submittal Deadline. A protest of a proposed or actual award must be filed no later than ten (10) calendar days after the City issues a Notice of Intent to Award or, if no Notice of Intent to Award is issued, after the City issues a Notice of Award.

A protest must be made in writing and filed with the Contract Officer. It must include:

A. The name, address, and telephone number of the protestant;

B. The signature of the protestant or its representative;

C. The solicitation or Contract number;

D. A detailed statement of the legal and factual grounds for the protest along with copies of all relevant documents; and

E. The form of relief requested.

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F. EVALUATION PHASES

No. Evaluation Criteria Scoring Method Weight (Points)

1. Method of Approach A. The Offeror shall provide a detailed point-by-point response to the scope of work and to each of the requirements of the Technical Specifications:

1. Where applicable-Identify if you are able to comply and if you take Exception to the requirement indicate why you take Exception and why the Exception should be considered by the City.

B. Describe the ordering method.

C. Describe any alternative methods for purchase, such as internet ordering, etc.

D. Provide a method for delivery of products.

E. Describe your policy for monitoring defects and repairing/replacing defective boots.

F. Describe your method for dealing with incorrect orders when the City makes an error, and when the error was the fault of the contractor.

G. Submit a sample invoice.

H. Provide evidence that your product complies with the Standards and Certification requirements.

N/A N/A

2. Price Proposal A. Provide price proposal as requested in Attachment F 226049

FIRE HOSE PRICE PAGE

N/A N/A

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3. Qualifications & Experience

A. Provide a general overview of your company, number of years in business, corporate headquarters location, types of business(es), and an annual report, if available.

B. Provide resumes and/or biographies for all key personnel, including supervisors, who will be assigned to this contract.

C. Provide at least three (3) references from fire department agencies that are using the Hose proposed herein.

N/A N/A

BUSINESS SERVICES DEPARTMENT Page 22 of 38

G. SPECIAL TERMS AND CONDITIONS

G.1. BRAND OR TRADE NAMES

Any manufacturer's names, trade names, brand names or catalog numbers used in the solicitation are for the purpose of describing and/or establishing the quality, design and performance required. Any such reference is not intended to limit or restrict any bid/offer by any vendor, but is only listed in order to advise potential bidders/offerors of the requirements of the City. Any bid/offer which proposes like quality, design or performance will be considered.

G.2. COOPERATIVE PURCHASING

Contractor will, when requested, provide goods and services at the same prices and under the same terms and conditions as set forth in this Contract to any public or nonprofit agency that, at the time of request, has a Cooperative Purchasing Agreement with the City or participates in the Strategic Alliance for Volume Expenditures (SAVE) cooperative. See http://www.tucsonprocurement.com/coop_partners.aspx and click on “Cooperatives” for a list of agencies that have Cooperative Purchasing Agreements with the City; see http://www.mesaaz.gov/home/showdocument?id=23638 for a list of agencies participating in SAVE.

These lists are subject to change. Contractor may, however, charge an agency that is outside the Tucson Metropolitan Area for additional out-of-pocket expenses that will be incurred by Contractor in providing goods and services to the agency (i.e., freight charges, travel related expenses, etc.).

Each participating agency that orders goods or services under this Contract as provided above is solely responsible for paying Contractor for those goods and services. The City is not responsible for any disputes arising out of transactions made by others.

G.3. CONFLICTS OF INTEREST

An Offeror responding to this solicitation acknowledges that, to the best of its knowledge, information and belief, no person has been employed or retained to solicit or secure a Contract that may be awarded pursuant to this solicitation upon a promise of a commission, percentage, brokerage, or contingent fee, and that no member of the City of Tucson Mayor and Council or any employee of the City has any financial interest in Offeror’s firm. In addition, all communications regarding this solicitation shall be directed to the Business Services Department. Interested Offerors shall refrain from engaging in any communication (written or verbal) regarding this solicitation or the matters involving this solicitation or TCC operations with any other City staff, Mayor & Council or staff of Mayor & Council.

The City reserves the right to disqualify an Offeror from further participation in the solicitation process in the event the City determines that Offeror has an actual or apparent conflict of interest with the purposes of this solicitation, or has violated this Conflict of Interest.

Upon a finding by the City that gratuities in the form of entertainment, gifts or inducements were offered or given by Offeror, or any agent or representative of Offeror, to any officer or employee of the City, including the Mayor and Council and their staff, for the purpose of securing a Contract that may be awarded pursuant to this solicitation, or securing favorable treatment with respect to the awarding, amending, or making of any determination with respect to the performance of a Contract that may be

BUSINESS SERVICES DEPARTMENT Page 23 of 38 awarded under this solicitation, the City, may, by one (1) calendar day provide written notice to Offeror, terminate the right of Offeror to proceed under this solicitation; provided that the existence of the facts upon which the City made such finding shall be an issue and may be litigated in an Arizona court of competent jurisdiction.

G.4. FOB DESTINATION FREIGHT PREPAID

Prices shall be FOB Destination Freight Prepaid to the delivery location designated. Contractor shall retain title and control of all goods until they are delivered and the Contract of coverage has been completed. All risk of transportation and all related charges shall be the responsibility of the Contractor.

All claims for visible or concealed damage shall be filed by the Contractor. The City will assist the Contractor in arranging for inspection.

G.5. LIVING WAGE REQUIREMENTS

Contractor will comply with all applicable provisions of the City’s Living Wage Ordinance (Article XIV of the Tucson Procurement Code). Contractor will, upon request, affirm in writing that Contractor is in compliance and will provide City with information and documentation demonstrating that compliance.

The City’s Living Wage ordinance can be found at the following link:

https://tucsonprocurement.com/bidders_livingwage.aspx.

G.6. PRICE ADJUSTMENT

At least 90 days before the date that the Contract is eligible for extension, Contractor may submit to the Contract Officer a request for price adjustments based on documented increased Contractor costs and the City may, at its discretion, make price adjustments, which will apply during the extension term.

G.7. TERM AND RENEWAL

The term of the Contract will commence when awarded to Contractor and remain in effect for a period of one (1) year, unless terminated, canceled or extended as otherwise provided herein. The City may, at its sole option, extend the Contract's term for up to four (4) additional one-year periods or portions thereof.

G.8. TRAVEL EXPENSE ALLOWANCES

The City’s allowance is limited to the total expense resulting from traveling directly to the destination and staying only the number of days necessary to conduct official business. The Consultant is encouraged to arrive earlier or stay longer than is necessary if doing so will result in savings to the City.

In some cases, because of airline discount terms, an additional day(s) of travel will result in substantial airfare savings -- enough savings to offset additional lodging and per diem costs. The Consultant shall fly coach when the flight includes both coach and first-class seats. First-class seats may be allowed if coach seats are not available and no other flight can be substituted. At travel destinations, the City will reimburse the Consultant for the use of airport limousines and taxis. No receipts are required for reimbursement of such expenses. Additional fees or fares incurred during air travel must be substantiated by a receipt. The total reimbursement for vehicular transportation shall in no case exceed the amount that would be incurred using air transportation. Travel by personal vehicle shall be https://tucsonprocurement.com/bidders_livingwage.aspx.

BUSINESS SERVICES DEPARTMENT Page 24 of 38 reimbursed in accordance with the current Federal per diem rates. All vehicular parking or storage costs will be reimbursed. Receipts are not required. Vehicle expense reimbursements will be paid only to the vehicle owner. Passengers are not entitled to vehicular expense reimbursement.

The City will pay the actual cost of rooms including tax based upon the Federal Per Diem rates. Both the room rate and tax paid must be substantiated by a receipt that indicates payment has been made.

All in-state travel will be reimbursed at the City’s per diem rate. A complete list of the Federal GSA Per Diem rates are available at: http://www.gsa.gov/portal/category/100120.

For meals and miscellaneous expenses, the Consultant may choose to receive either (1) the Federal GSA per diem amount (a flat rate), or (2) a reimbursement for actual expenses. A higher dollar amount is allowed under the actual expense reimbursement option; however, receipts must be retained under this option. The Consultant is not required to keep receipts if the per diem option is chosen.

Only one method of reimbursement can be used for the entire trip (i.e., the Consultant cannot request a per diem amount for some days and actual expense reimbursement for other days).

Meals provided for by another agency or others will be subtracted, if the per diem allowance is elected.

For days of arrival and departure, the per diem amount will be determined by adding the amounts below for each meal the Consultant eats at the travel destination. The FY12 meal per diem for Tucson, Arizona is as follows:

The Consultants who select the per diem option and spend less than the per diem amount are encouraged to request a reimbursement only for the amount actually spent. No receipts are required to receive actual reimbursement where the amount requested is less than or equal to the per diem amount.

Miscellaneous expenses include local phone calls, snacks, and gratuities. Miscellaneous expenses are included in the per diem rate. If the actual expense reimbursement option is chosen for out-of-state travel, receipts are required for miscellaneous expenses.

Long distance telephone charges are allowed for official calls, and are governed by the following: Calls for official City business other than to City offices shall be paid by the Consultant. The Consultant will be reimbursed upon submission of appropriate documentation relative to cost and purpose of the call, and with the approval of the City Representative for this contract. Calls other than City business shall not be made at City expense.

The above is pursuant to City policy: Administrative Directive 3.03-1, Travel Authorization and Expense Allowance.

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H. INSURANCE REQUIREMENTS

H.1. Required Insurance Policies

Contractor will obtain and maintain during the entire term of this Contract and for 2 years after the Contract term ends, the following insurance coverage from insurers that have an “A.M. Best” rating of not less than A-VII:

H.2. Commercial General Liability

Policy must include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability with coverage limits no lower than:

A. Each Occurrence: $1,000,000

B. General Aggregate: $2,000,000

C. Products & Completed Operations Aggregate: $2,000,000

D. Personal and Advertising Injury: $1,000,000

E. Blanket Contractual Liability: $1,000,000

H.3. Commercial Automobile Liability

Policy must include bodily injury and property damage, for any owned, hired, and/or non-owned vehicles used in performance of work under this Contract, with a Combined Single Limit no lower than $1,000,000.

H.4. Worker's Compensation. Policy must have coverage…