Fire_Damper_Scope_of_Work_IFB.doc

Fire & Smoke Damper and Roll Door Inspections and Maintenance

PR169026

SCOPE OF WORK

1. GENERAL SCOPE

This service is for performing inspections and maintenance of fire dampers, smoke dampers and roll doors in accordance with the NFPA 2010 Edition. Inspections shall be completed on a quarterly basis. First quarter is July, August, & September. Second quarter is October, November, & December. Third quarter is January, February, & March. Fourth quarter is April, May, & June. Each quarterly inspection shall include a minimum of 25%, roughly 10 buildings.

2. PROJECT REPRESENTATIVES

The Project Representatives during the term of this Agreement will be:

Jeff J. Walley

Chief Engineer II Plant Operations

Office: 559-782-2649 Cell: 559-804-4182

Fax: 559-781-6991

Email: jjwalley@pdc.dds.ca.gov

Fire & Smoke Damper Services

Name

Phone #

3. WORK REQUIRED

Contractor shall:

A. Perform a detailed survey of the entire facility to ensure all fire dampers, smoke dampers, and roll doors are located. (Current maps available. See Exhibit F.)

B. Operate all fire dampers, smoke dampers, and roll doors by removing and resetting the fusible link, where applicable, to verify full closure and proper operation.

C. Replace all fusible links that are compromised either by damage or paint. Fusible links shall be replaced with a link of the same size, temperature rating, and load rating.

D. Manually activate electric and pneumatic dampers to verify full closure and proper operation.

E. Lubricate all moving parts of fire dampers, smoke dampers, and roll doors.

F. Remove lint and dust that may impede proper operation of fire dampers, smoke dampers, and roll doors.

G. Adjust actuators as necessary to ensure proper operation of all fire dampers, smoke dampers, and roll doors.

H. Adjust and straighten tracks to ensure proper operation of all fire dampers, smoke dampers, and roll doors.

I. Replace springs as necessary to ensure proper operation of all fire dampers, smoke dampers, and roll doors.

J. Provide experienced personnel for inspection and maintenance of fire dampers, smoke dampers, and roll doors.

K. Complete inspections and maintenance utilizing a minimum of personnel to avoid multiple trips.

4. PARTS AND LABOR

Contractor shall provide all necessary parts to perform routine planned maintenance in accordance with manufacturer specifications. All maintenance including parts and labor shall be pre-approved by PDC’s Project Representative prior to work being performed. Prices for parts shall be invoiced at no more than 10% above contractor’s costs, including shipping and handling. Verification of contractor’s cost shall be included with all invoices. Contractor shall provide all necessary equipment to perform inspections and maintenance. Equipment shall at minimum include ladders, hand tools, electrical meters, and a vacuum. Rolling work carts and/or tool boxes should be utilized.

5. REPORTING

A. Immediately report to PDC’s Project Representative any pneumatic actuator found without an air supply.

B. Immediately report to PDC’s Project Representative any fire damper, smoke damper, or roll door that is compromised or damaged beyond maintenance and requires replacement.

C. Immediately report to PDC’s Project Representative any required repair or service deemed to be outside of the “WORK REQUIRED” in this contract.

D. Provide a full and detailed report in writing of all deficiencies following each quarterly inspection. Include building location, device number, and reason for deficiency.

6. DOCUMENTATION

Contractor will provide a full report of fire dampers, smoke dampers, and roll doors which shall include: location, number, digital photographs before and after inspection, whether the damper passed or failed, a detailed reason for failure, and updated maps. Reports shall be submitted upon completion of each quarterly inspection. If necessary, a secondary report shall be submitted after any maintenance outside of the “Work Required” have been completed. Reports shall be provided in hard copy as well as in an agreeable and compatible electronic format such as, but not limited to, pdf or Microsoft Word.

7. TIME OF SERVICE

Contractor will complete services during the term of the contract on a date and time specified by the PDC Project Representative. All service maintenance will be scheduled between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday, excluding holidays, unless otherwise agreed upon by both the contractor and PDC Project Representative. Services at any other time are not authorized under this Agreement.

8. WORK AREA SAFETY

All work is to be performed in areas used daily by facility clients and staff. Contractor will take suitable measures to control all material and equipment to produce a minimum of interference in facility routine. All work shall be performed in a safe and prudent manner.

9. ACCEPTANCE

Completed work will be to the entire satisfaction of the State and the State shall be the sole judge as to its acceptability. Any work not acceptable to the State, shall be immediately, at Contractor’s own expense, refashioned to an acceptable level.

9.

ACCIDENT PREVENTION

Precaution shall be exercised at all times for the protection of persons (including employees) and property. These shall include, but not be limited to, the installation of adequate safety guards and protective devices for all equipment and machinery, whether used in the performance of work or permanently installed as part of the work. Contractor shall comply with all applicable laws relating to safety precautions, including the safety regulations of the Division of Industrial Safety, Department of Industrial Regulations of the state.

10.

WORKSITE OPERATIONS

Contractor shall so perform all work as to offer the least possible obstruction and inconvenience to staff and the public, and shall have under construction no greater amount of work than can be completed promptly and properly with due regard to the rights of staff and the public. Any person the PDC Project Representative may deem incompetent or disorderly shall be promptly removed from the facility and not be allowed to return for the duration of the agreement.