Fire AlarmPanel SOW.docx

Statement of Work

Fire Alarm Systems Testing and Maintenance

Central Alabama Veterans Health Care Systems (CAVHCS) Statement of Work Fire Alarm Systems 2400 Hospital Rd, Tuskegee AL 36083

Statement of Work (SOW) Fire Alarm Systems Testing and Maintenance

DESCRIPTION OF SERVICES

The contractor shall furnish all labor, test equipment, material, tools, instruments, meters, gauges, transportation, and repair parts necessary to perform maintenance, inspection, adjustment, calibration, repair, and/or replacement to the Fire Alarm Systems in Buildings 2, 3, 3A, 4, 4A, 5, 13, 14, 15, 65, 68, 83, 88, 90, 93, 120 and 129. East campus contains a total of 1050 smoke detectors. Fire Services are to be provided promptly and classified as Emergency Services when called by the Fire Department at the Tuskegee Campus.

Below is a comprehensive l\summary of the fire and life-safety equipment and conditions across the facilities.

· 1,050 smoke detectors (type Analog)

· 123 Heat detectors (type Analog)

· 33 monitor modules (type simplex)

· 20 relay modules (type simplex)

· 583 strobe lights (type simplex)

· 218 speaker-strobes (type simplex)

· 20 fire panels (type simplex)

· No monitoring required

· 20 enunciator panels total, 1 per building and all report to central location

· Installation years range from 1998 to 2024

· 6 wet sprinkler systems

· 11 dry sprinkler systems

· 1 to 2 standpipes per building, depending on facility

· 0 deluge systems

· 0 pre-action per building

· 0 chemical system per building

· 3 kitchen hood systems equipped with 24 fusible links total

· 14 service calls recorded

· 63 outstanding deficiencies; smoke, heat, mapnet, etc.

· We conduct our own fire extinguisher management

· 1 diesel Class A fire pump

· Half inspections are done in November and half October

· Fire dampers are not covered in this contract

· Dampers are fusible link, but not covered in this contact

· Elevators vary from 0 to 3 per building, with engineering responsible for elevator contractor coordination

· Fire sprinkles are inspected in house by fire department

· 17 backflow preventers, all currently in backlog

· Formally simplex and currently Johnson Control

1. SCOPE OF WORK

The vendor shall test each device at the Tuskegee campus in accordance with the applicable cost in NFPA. The vendor shall provide a list of all devices and whether it passes or fails and showing total devices per building. Specific tasks: Test each device in each occupied building. Devices included, but not limited to strobes: pull stations; smoke, heat and duct detectors, etc. Provide documentation on each building with the number of devices in them that tell the facility where they are located and if pass or fail and response to emergency calls. Includes Semi-Annual fire alarm inspections of each building. Includes parts and repairs to the fire alarm system in buildings 24/7 365 days a year for emergency service: regular business hours for routine services (Monday-Friday 8:00 am -5:00 PM excluding Holidays) The vendor will repair or replace worn or broken parts and ribbons to ensure all troubles are removed/resolved from the Fire Alarm System in each building by a local factory-trained technical representative. This contract will cover normal wear and tear on the existing parts. It will not cover vandalism, water damage, faults caused by construction or remodeling, or wiring issues (such as ground faults). Payments will be made in arrears by certified invoice. All tests and inspections are to be performed in accordance with the most recent edition of the National Fire Protection Administration (NFPA) 72.

EMERGENCY SERVICES

The contractor shall provide twenty-four (24) hour seven days a week emergency service to restore the Fire Alarm system to proper operation upon equipment failure. Emergency services will be provided no later than four (4) hours after notification for weekdays, weekends, and holidays. Emergency repairs and services shall be accomplished within twenty-four (24) hours of notification.

ROUTINE MAINTENANCE SERVICE, TESTING, AND FREQUENCIES

The testing and frequencies of the fire alarm system shall be accomplished in accordance with NFPA 72. The contractor shall perform two (2) semi-annual maintenance inspections. The semi-annual inspections shall be performed during November and May, of the contract year. The inspections shall be performed at a time that is mutually agreeable to the Contractor and the Government. The contractor shall provide the Contracting Officer Representative (COR), a minimum of seven (7) days’ notice of the date and time the contractor intends to perform said inspections. After each inspection, the contractor shall provide a written report on the condition of the system to the COR at the same time the work invoice is submitted.

2. DOCUMENTATION

All accessible components and devices shall be logged for:

· Exact location of each device tested, including system address or zone location.

· Test results and applicable voltage readings.

· Any discrepancies found shall be provided to the customer’s designated personnel and copies shall be archived by the company.

QUALITY CONTROL

Methods of QUALITY ASSURANCE Surveillance

Various methods exist to monitor performance. The COR may use any surveillance methods listed below in the administration of this QASP.

DIRECT OBSERVATION: The COR can perform periodically or through 100%.

surveillance.

PERIODIC INSPECTION: The COR evaluates outcomes on a periodic basis.

Inspections may be scheduled daily, weekly, monthly, quarterly, or annually or use unscheduled inspections.

USER SURVEY: The COR shall generate inspections of performance and equipment repairs.

VALIDATED USER/CUSTOMER COMPLAINTS: This method relies on Engineering to identify deficiencies. Complaints are then investigated and validated.

100% INSPECTION: The COR may evaluate all outcomes.

RANDOM SAMPLING: This is designed to evaluate performance by randomly selecting and inspecting a sample of completed maintenance.

Progress reports: The COR will analyze contractor's progress reports. (Evaluate cost, schedule, etc.)

QUALITY (C0R or Fire Department Representative) The COR will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the contractor’s performance through intermittent on-site inspections and receipt of complaints from RICO. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or repeated RICO complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance.

HOURS OF OPERATION:

The contractor shall be available during normal business hours of 8:00 am – 4:30 pm, Monday – Friday excludes Federal Holidays. Emergency services are exempt from this requirement.

Federal Holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

PERIOD OF PERFORMANCE:

The Period of Performance for this contract service shall be completed quarterly for a period of one (1) year from 20 April 2026 through 19 April 2027. To include four options years as followed: (Option year 1) 20 April 2027 – 19 April 2028, (Option year 2) 20 Feb 2028 – 19 Jan 2029, (Option Year 3) 20 April 2029 – 19 April 2030, (Option Year 4) 20 April 2030 – 19 April 2031.

GENERAL REQUIREMENTS:

a. The contractor shall provide the COR with a list of contractor employees expected to enter buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR.

b. CAVHCS does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

c. The contractor shall be required to comply with all security policies/requirements. All security policies/requirements must be met, and employees cleared before the contractor performs work under this contract. Employees who cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.