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REQUEST FOR QUOTES

No. 2027-07

Fire Alarm Control System Replacement

Release Project Date September 1, 2026

Pre-Proposal Meeting

(Mandatory)

September 9, 2026, 10:00am

500 North Main Street, Summerville, SC 29483

Question Submission

Deadline

September 14, 2026, 8:00am

Response Submission

Deadline

September 25, 2026, 2:00pm

Table Of Contents

1. SECTION ONE: SCOPE OF WORK/SPECIFICATIONS

1.1. Procurement Method

1.2. Project Overview

1.3. General Requirements

1.4. Existing Conditions and Equipment to Remain

1.5. System Integration

1.6. Contractor Design Responsibility

1.7. Codes, Standards, and Approvals

1.8. Equipment Requirements

1.9. Continuity of Fire Protection and Building Operations

1.10. Removal and Restoration

1.11. Testing and Acceptance

1.12. Training and Closeout Documentation

1.13. Warranty

1.14. Completion Time

1.15. MANDATORY Pre-Quote Meeting and Site Visit

1.16. Minimum Contractor Qualifications

1.17. Required Quotation Submittals

2. SECTION TWO: REQUEST FOR QUOTES (RFQ) GENERAL TERMS AND CONDITIONS

2.1. Preparation, Submission, and Withdrawal of Quotes

2.2. Contractor Representations

2.3. Award of Contract

2.4. Indemnification

2.5. State and Local Taxes

2.6. Drug-Free Workplace Act

2.7. Insurance Requirements

2.8. Inspection

3. SECTION THREE: ATTACHMENTS, REQUIRED FORMS AND INFORMATION

3.1. Quote Submission

3.2. Vendor Questionnaire

3.3. Attachments and Exhibits

Attachments:

A - 1-Mechanical HSB

B - 2-Mechanical HSB

C - 3-Mechanical HSB

D - 4-Mechanical HSB

E - 5-Mechanical HSB

1. SECTION ONE: SCOPE OF WORK/SPECIFICATIONS

1.1. Procurement Method

Informal Request for Quotes: This solicitation is being conducted as an informal Request for Quotes

(RFQ) in accordance with Dorchester County's applicable small/informal purchase procedures. This solicitation is not a formal Invitation for Bids (IFB) or Request for Proposals (RFP). Quotes will be evaluated for responsiveness to the requirements of this RFQ and responsibility of the Quoter. Award, if made, will be to the lowest responsive and responsible Quoter based upon the Total Base Quote.

Quote Opening: Quotes will remain electronically sealed in OpenGov until the submission deadline. This is an informal Request for Quotes; therefore, no public opening will be conducted. Quotes will be opened and reviewed administratively by Purchasing Services following the submission deadline.

Basis of Award. The County intends to award a contract to the lowest responsive and responsible quoter whose quotation meets the solicitation requirements.

A. For purposes of determining the lowest quotation, the County will evaluate the Total Lump Sum Price shown on the Pricing Form.

B. A responsive quotation is one that materially complies with the solicitation requirements. A responsible quoter is one that possesses the experience, qualifications, licenses, personnel, equipment, resources, manufacturer support, and ability necessary to complete the Work successfully within the required time.

C. Before award, the County may:

1. Verify licenses, qualifications, references, and manufacturer authorization;

2. Request clarification of submitted information;

3. Confirm that the proposed system satisfies the performance and compatibility requirements;

4. Review proposed exceptions, exclusions, or proprietary restrictions;

5. Require evidence of equipment availability and the ability to meet the completion deadline; and

6. Determine whether the quotation includes all Work necessary for a complete and operational system.

D. A request for clarification will not permit a quoter to materially alter its quotation or change its price after the quotation deadline.

E. The County reserves the right to reject any quotation that:

1. Does not comply with material solicitation requirements;

2. Takes an unacceptable exception to the Scope of Work;

3. Proposes equipment that is incompatible with components remaining in service;

4. Does not demonstrate the ability to complete the Work within 60 calendar days;

5. Omits required work or includes material pricing exclusions;

6. Contains unacceptable service, programming, or licensing restrictions; or

7. Is submitted by a quoter determined not to be responsible.

F. The County reserves the right to reject any or all quotations, waive minor informalities or irregularities, request additional information, and make the award determined to be in the County’s best interest, subject to applicable procurement requirements.

1.2. Project Overview

Dorchester County is soliciting quotations from qualified and properly licensed contractors to provide a complete, turnkey replacement of the existing fire alarm control and detection system at the Dorchester

County Services Building located at:

500 North Main Street

Summerville, South Carolina 29483

The facility is a two-story building containing approximately 35,331 square feet. The information provided regarding the facility and existing system is for general reference. Pages from the building's mechanical plans are included as attachments and are for reference only. The Contractor shall verify all dimensions, quantities, equipment, interfaces, and existing conditions necessary to complete the Work.

1.3. General Requirements

The Contractor shall furnish all labor, supervision, design and engineering services as required, equipment, materials, tools, transportation, programming, wiring and connections, permits, plan review, inspections, testing, documentation, training, and incidental work necessary to provide a complete and fully operational fire alarm system.

The Work includes, but is not necessarily limited to:

1. Evaluating and documenting existing conditions.

2. Designing the replacement fire alarm system as required.

3. Preparing all required plans, shop drawings, calculations, product data, and permit submittals.

4. Obtaining all required permits and approvals.

5. Furnishing and installing the new fire alarm control and detection system.

6. Integrating the new system with existing notification appliances and other applicable building systems.

7. Programming, testing, commissioning, and obtaining acceptance of the completed system.

8. Removing and properly disposing of equipment being replaced.

9. Repairing and restoring surfaces disturbed by the Work.

10. Providing system documentation, training, warranties, and closeout materials.

The Contractor shall provide all items and services reasonably inferable as necessary for a complete, operational, code-compliant system, whether or not each item is specifically identified in this Scope of

Work.

1.4. Existing Conditions and Equipment to Remain

The project consists of replacing the existing fire alarm control and detection system. Existing notification appliances, including horns and strobes, are intended to remain in service and shall be integrated with the new system.

The building is currently protected by an automatic sprinkler system. Replacement, repair, or modification of the sprinkler system itself is not included in the Scope of Work. The new fire alarm system shall, however, properly interface with and monitor the existing sprinkler system as required by applicable codes and the Authority Having Jurisdiction.

Existing wiring, conduit, raceways, notification appliance circuits, and other infrastructure may be reused only where the Contractor determines that the components:

1. Are compatible with the proposed system;

2. Are in serviceable condition;

3. Comply with applicable codes and standards; and

4. Comply with the proposed equipment manufacturer’s requirements.

The Contractor shall inspect and verify the condition and compatibility of existing equipment and infrastructure during the mandatory site visit. Any wiring, interface components, or infrastructure that cannot be reused shall be identified and included in the Contractor’s Lump Sum Price when reasonably discoverable through site inspection and ordinary testing.

If a retained notification appliance is subsequently found to be defective despite not being reasonably identifiable during the site inspection, the Contractor shall notify the County before replacing it.

Replacement of an undisclosed, defective retained appliance shall not be performed as additional work without written authorization from the County. This provision does not apply to damage caused by the

Contractor.

1.5. System Integration

The new fire alarm system shall integrate with all existing building and life-safety systems requiring monitoring, communication, or control by the fire alarm system, including, but not limited to:

1. Existing horns, strobes, and other notification appliances;

2. HVAC equipment and required shutdown functions;

3. Elevator recall and related elevator functions;

4. Access-control systems and controlled door-release functions;

5. Automatic sprinkler system water-flow and valve-tamper devices;

6. Fire suppression or other life-safety systems, where applicable;

7. Remote annunciators; and

8. Existing supervising-station monitoring services.

The Contractor shall verify all existing interfaces and furnish all monitor modules, control modules, relay modules, power supplies, programming, connections, and other components necessary to maintain all required functions.

The facility’s existing fire alarm system is monitored by Convergint, and the County intends for

Convergint to continue monitoring the replacement system. Ongoing monitoring services are not included in this solicitation.

The Contractor shall furnish all equipment, programming, connections, testing, and coordination within its responsibility necessary for successful connection and communication with the County’s existing monitoring service. The County will be responsible for its ongoing monitoring agreement and charges billed directly to the County by its monitoring provider unless otherwise expressly stated.

1.6. Contractor Design Responsibility

This is a performance-based, turnkey project. The Contractor shall be responsible for inspecting the facility and determining the type, quantity, location, capacity, configuration, and compatibility of all equipment and components required to provide a complete and code-compliant system.

The County is not providing a prescriptive device count or requiring a specific manufacturer’s proposed design. Any information provided regarding the existing system or building is for general reference and shall not relieve the Contractor of responsibility for:

1. Conducting an independent site evaluation;

2. Verifying existing devices, circuits, pathways, and system interfaces;

3. Determining applicable code requirements;

4. Identifying equipment necessary for compatibility with components remaining in service; and

5. Including all required Work in its Lump Sum Price.

The Contractor shall immediately notify the County of any condition discovered during performance that materially conflicts with the conditions reasonably observable during the mandatory site visit.

1.7. Codes, Standards, and Approvals

The design, equipment, installation, testing, and completed system shall comply with all applicable federal, state, and local laws, codes, ordinances, standards, manufacturer requirements, and requirements of the Authority Having Jurisdiction.

Applicable requirements include, but are not limited to, the editions adopted and enforced at the time of permitting of:

1. South Carolina Building Code;

2. South Carolina Fire Code;

3. NFPA 70, National Electrical Code;

4. NFPA 72, National Fire Alarm and Signaling Code;

5. Applicable accessibility requirements; and

6. Requirements of the local Authority Having Jurisdiction.

The Contractor shall prepare and obtain approval of all required plans, shop drawings, calculations, product data, permits, and other submittals before commencing the applicable installation work.

The Contractor shall coordinate and successfully complete all required inspections and acceptance testing.

Final acceptance by the County will not occur until the system has received all required governmental and

Authority Having Jurisdiction approvals.

1.8. Equipment Requirements

The County has not standardized on a specific fire alarm manufacturer or proprietary platform. All equipment furnished under this Contract shall be:

1. New and unused;

2. Current-production equipment;

3. Listed and approved for its intended use;

4. Compatible with existing equipment that will remain in service;

5. Suitable for the facility and intended application; and

6. Supported by replacement parts and qualified service providers.

Used, refurbished, remanufactured, discontinued, or end-of-life equipment will not be accepted.

The proposed system shall not require the County to enter into an exclusive maintenance, monitoring, or service agreement with the installing Contractor.

The Contractor shall identify any proprietary software, programming tools, licenses, manufacturer authorization, or specialized credentials required to service or modify the proposed system. Any limitations on the County’s ability to obtain maintenance, programming, or repair services from other qualified contractors shall be clearly disclosed with the quotation.

1.9. Continuity of Fire Protection and Building Operations

The building may remain occupied and operational during performance of the Work. The Contractor shall coordinate its work schedule, system shutdowns, testing, and interruptions with the County’s designated representative.

The Contractor shall:

1. Provide reasonable advance notice of any planned system interruption;

2. Limit interruptions to the minimum duration necessary;

3. Coordinate any required fire watch or temporary protective measures with the County and Authority

Having Jurisdiction;

4. Maintain safe access to occupied portions of the building;

5. Protect County employees, visitors, property, and existing equipment; and

6. Keep work areas reasonably clean and secure.

The existing fire alarm system shall not be permanently removed from service until the required temporary protections or replacement-system functions have been coordinated and authorized.

Any service expected to cause excessive noise, disrupt normal operations, affect public access, or require shutdown of a building system shall be scheduled in advance with the County.

1.10. Removal and Restoration

The Contractor shall remove and properly dispose of fire alarm equipment being replaced unless the

County directs otherwise in writing.

The Contractor shall protect existing construction, finishes, utilities, and equipment. Any property damaged by the Contractor shall be repaired or replaced at the Contractor’s expense.

Openings, penetrations, abandoned device locations, and surfaces disturbed by the Work shall be properly sealed, patched, firestopped, repaired, and finished to match the surrounding area as closely as reasonably practicable.

The Contractor shall remove waste, packaging, unused materials, and debris generated by the Work and leave affected areas in a clean condition.

1.11. Testing and Acceptance

The Contractor shall perform all inspections and testing required by applicable codes, the equipment manufacturer, the Authority Having Jurisdiction, and the County.

Testing shall include, as applicable:

1. Initiating devices;

2. Existing notification appliances remaining in service;

3. Sprinkler water-flow and valve-tamper interfaces;

4. HVAC shutdown functions;

5. Elevator recall and related functions;

6. Access-control and door-release functions;

7. Supervising-station communications;

8. Primary and secondary power supplies;

9. Alarm, supervisory, and trouble signals; and

10. Other connected fire- and life-safety functions.

The Contractor shall correct deficiencies within its Scope of Work and repeat testing as necessary to achieve successful acceptance.

Final acceptance shall require:

1. Successful completion of required inspections and acceptance testing;

2. Approval by the Authority Having Jurisdiction;

3. Successful communication with the existing monitoring provider;

4. Correction of punch-list items;

5. Delivery of required closeout documents;

6. Completion of County personnel training; and

7. Demonstration of a complete and fully operational system.

1.12. Training and Closeout Documentation

Before final acceptance, the Contractor shall provide operating and basic troubleshooting training for

County-designated personnel.

The Contractor shall provide, at a minimum:

1. Approved shop drawings and submittals;

2. Record drawings showing the final installed configuration;

3. A complete device and address list;

4. Sequence-of-operations documentation;

5. Operations and maintenance manuals;

6. Manufacturer product data;

7. Inspection and acceptance-testing reports;

8. Permit and approval documentation;

9. Equipment and installation warranties;

10. Owner-level passwords and access credentials;

11. Programming and configuration files customarily provided to the system owner;

12. Software or license information applicable to the County’s operation of the system; and

13. Contact information for warranty and technical support.

Documentation shall be provided electronically in searchable PDF format. Editable or native-format programming and configuration files shall also be provided where applicable and legally transferable.

The County shall receive the owner-level information customarily provided to a system owner and reasonably necessary to allow the system to be inspected, tested, maintained, and serviced by other appropriately qualified and licensed contractors, to the extent permitted by the manufacturer and applicable licensing requirements.

1.13. Warranty

The Contractor shall warrant labor and installation for a minimum of one year following final acceptance unless a longer period is offered in the quotation.

Manufacturer warranties shall be transferred and registered in the County’s name. The Contractor shall provide copies of all warranty documentation at closeout.

Warranty service shall include correction of defects in materials, workmanship, programming, and installation at no additional cost to the County, excluding damage caused by misuse, unauthorized modification, or conditions outside the Contractor’s responsibility.

1.14. Completion Time

The Contractor shall achieve final completion within sixty calendar days following issuance of the Notice to Proceed.

Final completion includes:

1. Design and approved submittals;

2. Permitting and plan review;

3. Delivery and installation of equipment;

4. Programming and system integration;

5. Required inspections and acceptance testing;

6. Correction of deficiencies and punch-list items;

7. Connection to the existing monitoring service;

8. Training; and

9. Delivery of closeout documentation.

The Contractor shall not begin onsite work until authorized by the County.

1.15. MANDATORY Pre-Quote Meeting and Site Visit

A mandatory pre-quote meeting and site visit will be held at the Dorchester County Services Building, 500 North Main Street, Summerville, South Carolina, on September 9, 2026, at 10:00 AM.

Because existing conditions materially affect system design, compatibility, installation methods, interfaces, and cost, attendance is required for quotation eligibility.

During the site visit, prospective contractors shall examine, as applicable:

1. The existing fire alarm control equipment;

2. Smoke detectors, heat detectors, pull stations, modules, and other initiating equipment;

3. Existing horns, strobes, and notification appliance circuits;

4. Existing wiring, conduit, raceways, and pathways;

5. Sprinkler-system interfaces;

6. HVAC interfaces;

7. Elevator interfaces;

8. Access-control and door-release interfaces;

9. Existing annunciators and power supplies;

10. Monitoring-system connections;

11. Electrical service and equipment locations;

12. Access, staging, and operational constraints; and

13. Other conditions affecting the Work.

Submission of a quotation constitutes the Contractor’s acknowledgment that it has examined the site and included all reasonably ascertainable work necessary to provide the complete system required by the solicitation.

Statements made during the meeting or site visit shall not modify the solicitation unless confirmed by a written addendum issued by the County. Questions affecting the Scope of Work, pricing, or contractual requirements shall be submitted in writing in accordance with the solicitation instructions.

1.16. Minimum Contractor Qualifications

The Contractor shall meet the following minimum requirements:

1. Be properly licensed to conduct fire alarm system business and perform the proposed Work in South

Carolina.

2. Hold all contractor, electrical, alarm, or other licenses required for the Work.

3. Be authorized or qualified by the proposed equipment manufacturer to install, program, test, and provide warranty service for the proposed system.

4. Employ or retain personnel qualified to prepare required fire alarm plans, shop drawings, calculations, and permit documents.

5. Have successfully completed at least three projects of similar type and complexity within the previous five years.

6. Have the personnel, equipment, financial resources, and material availability necessary to complete the

Work within 60 calendar days.

7. Be capable of coordinating with the Authority Having Jurisdiction, the County, Convergint, and other affected service providers or contractors.

8. Maintain all insurance required by the County throughout performance of the Contract.

The County may request additional information necessary to determine whether a Contractor is responsible and capable of performing the Work.

1.17. Required Quotation Submittals

Each quote submission shall include all information contained in the Vendor Questionnaire, out detailed below:

1. Completed Pricing Form: A firm Lump Sum Price for the complete turnkey Work.

2. Contractor Information: Legal name, address, contact person, telephone number, and email address.

3. License Information: Applicable South Carolina license numbers and classifications.

4. Proposed Equipment Schedule: Manufacturer, model, and description of the proposed control panel and major system components.

5. System Description: A brief description of the proposed system and its compatibility with existing notification appliances and building-system interfaces.

6. Manufacturer Qualifications: Evidence that the Contractor is authorized or qualified to install, program, and provide warranty support for the proposed system.

7. Project Schedule: A proposed schedule demonstrating the ability to complete the Work within 60 calendar days after Notice to Proceed.

8. Warranty Information: Description and duration of labor, installation, and manufacturer warranties.

9. Relevant Experience: At least three similar projects completed within the previous five years, including the owner’s name, contact person, telephone number or email address, project description, and completion date.

10. Subcontractors: Identification of major subcontractors, if any, and the portion of the Work each will perform.

11. Serviceability Disclosure: Identification of any proprietary software, licenses, credentials, manufacturer restrictions, or specialized tools required to service, program, or modify the proposed system.

12. Exceptions: A clearly identified list of any exceptions to the solicitation requirements. Silence shall be interpreted as acceptance of all requirements.

Product literature may be included but shall not substitute for the requested information.

The County may reject a quotation that fails to provide sufficient information to establish compliance with the solicitation requirements.

2. SECTION TWO: REQUEST FOR QUOTES (RFQ) GENERAL TERMS AND

CONDITIONS

2.1. Preparation, Submission, and Withdrawal of Quotes

A. This solicitation is being issued in accordance with the Dorchester County Procurement Policies. All proposers, and all associated sub-consultants as deemed necessary, shall be able to be properly licensed to conduct its business in Dorchester County, with all licenses, permits, and certificates as required by all local, State of South Carolina, and Federal agencies.

B. Quotes must be electronically submitted via the OpenGov portal; however, Dorchester County is not responsible if submissions are not received due to website or user errors.

C. Quotes submitted after the due date and time are considered “Late Quotes,” and will not be opened or considered.

D. Quotes may be withdrawn by written request received from the Contractor prior to the time set for opening of quotes, but not thereafter.

E. Dorchester County reserves the right to make any changes to this RFQ, or to reject any and all quotes, or parts of any and all quotes or to accept any quote or portion thereof deemed to be in the best interest of the County, or postpone or cancel, at any time, this RFQ, or to re-solicit this RFQ, or to waive any irregularities in this RFQ or in the quotes received as a result to this RFQ. Dorchester County also reserves the right to request clarification or information from any proposer. The County is not liable for any expenses incurred by any firm as a result of being a respondent to this solicitation.

F. Any interpretation, correction or change of the RFQ documents will be made by addendum.

G. It is your responsibility to monitor the Procurement website for any additional information, revisions, or addenda that may be posted.

H. No substitutions will be considered after the Contract award except by amendment or change order.

2.2. Contractor Representations

Each contractor by submitting a quote represents that:

A. The Contractor has read and understands this RFQ (including all specifications, attachments, and addenda) and that their quote is made in accordance therewith.

B. The Contractor has reviewed the RFQ, has become familiar with the local conditions under which the

Work is to be performed, and has correlated personal observations with the requirements of the proposed

Contract Documents.

C. The quote is based on the terms, materials, systems and equipment required by this RFQ, without exception.

D. The Contractor is qualified to provide the services and equipment required under this RFQ and, if awarded the Contract, will do so in a professional, timely manner using Contractor's best skill and attention.

2.3. Award of Contract

A. Award, if made, will be made to the lowest responsive and responsible Contractor meeting the specifications of the County. Although cost will be a consideration, the award will be based on cost, consistent with the desired quality of service needed for effective use.

B. The lowest quote that meets all requirements, as verified by the Purchasing Services Manager, will be issued a purchase order that represents a contract between the County and the vendor. Acceptance of the purchase order by the vendor indicates acceptance of these RFQ terms and conditions as the contractual terms and conditions of this purchase.

C. The County reserves the right to 1) reject any or all quotes and any part of a quote; 2) waive informalities, technical defects, and minor irregularities in quotes received.

D. The County shall be the sole judge of the suitability of the items or services to be provided pursuant to this RFQ.

E. Before commencing installation, the successful Contractor shall provide the following:

1. Certificate of insurance meeting County requirements;

2. Copies of required licenses;

3. Detailed project schedule;

4. Proposed equipment and product submittals;

5. Shop drawings and system design documentation;

6. Sequence of operations;

7. Identification of proposed subcontractors;

8. Required permits and approvals, as applicable;

9. Safety and building-access information requested by the County; and

10. Any other documentation required by the Contract or jurisdictional authority.

a. County review of submittals does not relieve the Contractor of responsibility for code compliance, compatibility, accuracy, completeness, or successful performance of the completed system.

2.4. Indemnification

A. Except for expenses or liabilities arising from the negligence or intentional acts of the County, the

Contractor hereby expressly agrees to indemnify and hold the County harmless against any and all expenses and liabilities arising out of the negligent performance, action or inaction of the Contractor in conduct of this Contract, as follows:

1. For matters other than those arising from the rendering or failure to render professional services, the

Contractor expressly agrees to the extent that there is a causal relationship between its negligence, action or inaction, or the negligence, action or inaction of any of its employees or any person, firm or corporation directly or indirectly employed by the Contractor and any damage, liability, injury, loss or expense (whether in connection with bodily injury or death or property damage) that is suffered by the County and/or its officers or employees or by any member of the public, to indemnify and save the County and its officers and employees harmless against any and all liabilities, penalties, demands, claims, lawsuits, losses, damages, costs, and expenses arising out of the negligence, action or inaction of the Contractor, regardless of whether such liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses are caused in part by the County. Such costs are to include, without limitation, defense, settlement and reasonable attorney’s fees incurred by the

County and its employees. This promise to indemnify shall include, without limitation, bodily injuries or death occurring to the Contractor’s employees and any person, directly or indirectly employed by the Contractor (including, without limitation, any employee of any subcontractor), the

County’s officers or employees, the employees of any other independent contractors, or occurring to any member of the public. When the County submits notice, the Contractor shall promptly defend any aforementioned action.

2. For matters arising out of the rendering or failure to render professional services, the Contractor will indemnify and save the County and its officers and employees harmless from and against all liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses arising out of or resultant from any negligent act, error or omission of the Contractor in the rendering or failure to render professional services under this Contract. Such costs are to include, without limitation, defense, settlement and reasonable attorneys’ fees incurred by the County and its officers and employees. This promise to indemnify shall include, without limitation, bodily injuries or death occurring to the Contractor’s employees and any person, directly or indirectly employed by the

Contractor (including, without limitation, any employee of any subcontractor), the County’s officers or employees, the employees of any other independent contractors, or occurring to any member of the public. When the County submits notice of claim that triggers the indemnity, the Contractor shall promptly defend any afore mentioned action at its own cost.

B. The limits of insurance required in this Contract shall not limit the Contractor’s obligations under this

Section. The terms and conditions contained in this Section shall survive the termination of the Contract or the suspension of the Work hereunder. To the extent that any liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses are caused in part by the acts of the County, the

Contractor’s obligations shall be reduced in proportion to the County’s fault. The obligations herein shall also extend to any actions by the County to enforce this indemnity obligation. The recovery of costs and fees all extend to those incurred in the enforcement of this indemnity.

2.5. State and Local Taxes

A. Except as otherwise provided, Contract prices shall include all applicable state and local taxes.

B. The successful Bidder shall calculate that portion of the Contract which is subject to the seven percent

(7%) sales and/or use tax, which amount shall be itemized and shown on all invoices, and shall be paid to

South Carolina Department of Revenue (SCDOR) by Contractor. If the successful Bidder is a non-South

Carolina company, the County will withhold said amount from all invoices and remit payment to the

SCDOR, unless the Contractor furnishes County with a valid South Carolina Use Tax Registration

Certificate Number.

C. The successful Bidder shall indemnify and hold harmless the County for any loss, cost, or expense incurred by, levied upon or billed to the County as a result of the successful Bidder’s failure to pay any tax of any type due in connection with this Contract.

D. The successful Bidder shall ensure that the above sections are included in all subcontracts and sub-subcontracts, and shall ensure withholding on out of state sub and sub- subcontractors to which withholding is applicable.

2.6. Drug-Free Workplace Act

By submitting a quote, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable provisions of the Drug-Free Workplace Act, Title 44, Chapter 107 of the South Carolina

Code of Laws, as amended.

2.7. Insurance Requirements

The successful bidder shall procure, maintain, and provide proof of, insurance coverage for injuries to persons and/or property damage as may arise from or in conjunction with, the work performed on behalf of the County by the bidder, his agents, representatives, employees or subcontractors. Proof of coverage as contained herein shall be submitted prior to the commencement of work and such coverage shall be maintained by the bidder for the duration of the contract period; for occurrence policies.

2.7.1. General Liability

A. Coverage shall be as broad as: Comprehensive General Liability endorsed to include Broad Form, Commercial General Liability form including Products/Completed Operations.

Minimum Limits - General Liability:

$1,000,000 General Aggregate Limit

$1,000,000 Products & Completed Operations

$1,000,000 Personal and Advertising Injury

$1,000,000 Each Occurrence Limit

$50,000 Fire Damage Limit

$5,000 Medical Expense Limit

2.7.2. Automobile Liability

A. Coverage sufficient to cover all vehicles owned, used, or hired by the bidder, his agents, representatives, employees or subcontractors.

Minimum Limits - Automobile Liability:

$1,000,000 Combined Single Limit

$1,000,000 Each Occurrence Limit

$5,000 Medical Expense Limit

2.7.3. Workers' Compensation

A. Limits as required by the Workers' Compensation Act of SC. Employers Liability: $1,000,000.

2.7.4. Owners' & Contractors' Protective Liability

A. Policy will be in name of County. Minimum limits required are $1,000,000. Required if work is defined as a construction project where the bid total exceeds $1,000,000.

2.7.5. Professional Liability

A. Minimum limits are $1,000,000 per occurrence.

2.7.6. Coverage Provisions

A. All deductibles or self-insured retention shall appear on the certificate(s).

B. The County of Dorchester, its' officers/ officials, employees, agents and volunteers shall be added as

"additional insured" as their interests may appear. This provision does not apply to Professional Liability or Workers' Compensation/Employers' Liability.

C. The offeror's insurance shall be primary over any applicable insurance or self-insurance maintained by the County.

D. Shall provide 30 days written notice to the County before any cancellation, suspension, or void of coverage in whole or part, where such provision is reasonable.

E. All coverage for subcontractors of the bidder shall be subject to all of the requirements stated herein.

F. All deductibles or self-insured retention shall appear on the certificate(s) and shall be subject to approval by the County. At the option of the County, either; the insurer shall reduce or eliminate such deductible or self-insured retention; or the bidder shall be required to procure a bond guaranteeing payment of losses and related claims expenses.

G. Failure to comply with any reporting provisions of the policy(s) shall not affect coverage provided the

County, its officers/officials, agents, employees and volunteers.

H. The insurer shall agree to waive all rights of subrogation against the County, its' officers/officials, agents, employees or volunteers for any act, omission or condition of premises which the parties may be held liable by reason of negligence.

I. The bidder shall furnish the County certificates of insurance including endorsements affecting coverage.

The certificates are to be signed by a person authorized by the insurance company(s) to bind coverage on its' behalf, if executed by a broker, notarized copy of authorization to bind, or certify coverage must be attached.

J. All insurance shall be placed with insurers maintaining an A.M. Best rating of no less than an A:VII. If

A.M. Best rating is less than A:VII, approval must be received from County’s Risk Manager.

2.8. Inspection

The purchased services shall be subject to inspection and testing by the County. The Contractor shall, without charge, correct any workmanship found by the County not to conform to the RFQ requirements.

3. SECTION THREE: ATTACHMENTS, REQUIRED FORMS AND

INFORMATION

3.1. Quote Submission

QUOTE FORM

The Lump Sum Price shall include all design and engineering services as required, labor, supervision, equipment, materials, programming, wiring, connections, demolition, disposal, permits, plan-review fees, inspections, testing, coordination, training, documentation, overhead, profit, transportation, taxes, and incidental costs necessary to complete the Work. Ongoing monitoring-service charges billed directly to the County by its monitoring provider are excluded. However, the Contractor’s equipment, programming, connections, testing, and coordination necessary to establish successful communication with the monitoring provider shall be included in the Lump Sum Price.

Line

Item Description Unit of

Measure Unit

Cost

1 Complete turnkey replacement of the existing fire alarm control and detection system at the

Dorchester County Services Building, including all work required by the Scope of Work

LS

3.2. Vendor Questionnaire

1. Access to Downloadable Forms*

By clicking below, Offeror acknowledges that downloadable forms must be accessed through this section on the website. They are not accessible from an exported document.

☐ Please confirm

*Response required

2. Contractor Information

2.1. Statement of Qualifications*

Please download the below documents, complete, and upload.

• P102_-_Statement_of_Qualifi...

*Response required

2.2. Contact Person for Contract Correspondence:*

Please provide the name, phone number, email address, and mailing address of the person the County should contact regarding contract award.

*Response required https://government-project.s3.us-west-2.amazonaws.com/173652/2b939c75-1eec-437a-9924-42d4c9f8ee68_P102_-_Statement_of_Qualifications.pdf

2.3. License Information*

Please provide applicable South Carolina license numbers and certification information.

*Response required

2.4. Relevant Experience*

Please provide at least three similar projects completed within the previous five years, including the owner’s name, contact person, telephone number or email address, project description, and completion date. This information can be the same information provided in the Statement of Qualifications but does not have to be.

*Response required

2.5. Compliance with Illegal Immigration Act*

By clicking "Please confirm" below, the Bidder/Offeror certifies that it will comply with the applicable requirements of Title 8, Chapter 14 of South Carolina Code of Laws and agree to provide to the State upon request any documentation required to establish either; (a) that Title 8, Chapter 14 is inapplicable to the Bidder/Offeror and its subcontractors or sub-subcontractors; or (b) that the Bidder/Offeror and its subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 14.

Pursuant to Section 8-14-60, “A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony and, upon conviction, must be fined within the discretion of the Court or imprisoned for not more than five years, or both.”

Bidder/Offeror agrees to include in any contracts with subcontractors, language requiring subcontractors to (a) comply with applicable requirements of Title 8, Chapter 14, and (b) include in its contracts with the sub-contractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14.

☐ Please confirm

*Response required

2.6. Non-Collusion Oath*

By clicking "Please confirm" below, the Bidder/Offeror certifies that its agents, servants, and/or employees, to the best of its knowledge and belief, have not in any way colluded with anyone for and on behalf of the Company, or itself, to obtain information that would give the Company an unfair advantage over others, nor have it colluded with anyone for and on behalf of the Company or itself, to gain any favoritism in the award of the Contract herein.

☐ Please confirm

*Response required

3. Subcontractor Information

3.1. Subcontractor Data Form

If applicable, please download the below documents, complete, and upload. If subcontractors will not be used, skip this question.

• P105_-_Subcontractor_Data_F...

https://government-project.s3.us-west-2.amazonaws.com/173652/8cdc95e0-1a5d-441c-8587-cfd427025187_P105_-_Subcontractor_Data_Form.pdf

4. Proposed Equipment and System Information

4.1. Proposed Equipment Schedule*

Please provide manufacturer, model, and description of the proposed control panel and major system components.

*Response required

4.2. System Description*

Please provide a brief description of the proposed system and its compatibility with existing notification appliances and building-system interfaces.

*Response required

4.3. Manufacturer Qualifications*

Please provide evidence that the Contractor is authorized or qualified to install, program, and provide warranty support for the proposed system.

*Response required

4.4. Project Schedule*

Please provide a proposed schedule demonstrating the ability to complete the Work within 60 calendar days after Notice to Proceed.

*Response required

4.5. Warranty Information*

Please provide a description and the duration of labor, installation, and manufacturer warranties.

*Response required

4.6. Serviceability Disclosure*

Identify any proprietary software, licenses, credentials, manufacturer restrictions, or specialized tools required to service, program, or modify the proposed system. Please write N/A if not applicable.

*Response required

4.7. Additional Documents Regarding Equipment

Contractors may upload any applicable information here.

Product literature may be included but shall not substitute the requested information above.

5. Other

5.1. How did you hear about this opportunity to do business with the County?

2.8. Inspection