Financial_Commitment_to_Collin_.xlsx
XLSX spreadsheet 11 KB Posted
- Attached to
- Bookstore Management Services
- Solicitation number
- FY2026-RFP-066
- Issued by
- Collin County, Texas
About this file
This is a Financial Commitment and Pricing proposal template for Bookstore Management Services being solicited by the Collin County Community College District in Texas. Respondents must submit financial proposals across five scenarios: Scenario 1 (Current Physical Store Footprint - Base), Scenarios 2 and 3 (optional alternative proposals for current physical footprint), Scenario 4 (100% Online Bookstore with Distribution of Course Kits to Campuses), and Scenario 5 (Physical Store Limited to Three Campuses). The Non-Mandatory Pre-Proposal Meeting is scheduled for October 15, 2026 at 12:00 pm via Microsoft Teams. Oral presentations and interviews are anticipated for December 2, 2026, with presentations before the RFP Evaluation Committee in the morning and the President's Cabinet in the afternoon. Board Trustee presentation is anticipated for January 26, 2026, with award notification to follow. The contract term is five years with a five-year renewal option.
Respondents must complete all applicable financial fields, entering "N/A" for non-applicable items or "$0" for zero-cost items. Key pricing and financial components include guaranteed annual scholarships and charitable contributions to the Collin Foundation, guaranteed minimum annual commissions to the College, commission percentage on gross sales with specified exclusions and inclusions, maximum textbook and course material markup percentages, faculty and staff discounts, guaranteed faculty professional development investments, and guaranteed capital investments for technology and facility improvements. Respondents must also specify course material affordability programs including minimum Inclusive Access discounts, Equitable Access pricing per credit hour, and maximum annual Equitable Access price increases. Detailed calculations and narratives must accompany submissions, with Scenarios 2 and 3 requiring explanation of differences from Scenario 1, and all scholarship and charitable contributions required to avoid overlap.
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Other files
| File | Type | Posted |
|---|---|---|
| Bookstore_Management_Services.pdf | ||
| Pricing_Table_.xlsx | XLSX spreadsheet |
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Text version
Sheet1 Financial Proposal - Guaranteed Financial Commitments, Commissions, and Pricing
| Respondent shall complete all applicable fields for each proposed financial option. If an item is not applicable, Respondent shall enter "N/A." If no fee, charge, contribution or commitment applies, Respondent shall enter "$0" or "0%" as applicable. | ||||||
| Respondent shall complete Scenarios 1, 4, and 5. Scenarios 2 and 3 are optional and may be used to propose alternative financial structures for the Current Physical Store Footprint. Respondent shall not submit more than three financial options for the Current Physical Store Footprint. | ||||||
| Current Physical Store Footprint - Base Financial Proposal | Current Physical Store Footprint - Alternative Financial Proposal 1 | Current Physical Store Footprint - Alternative Financial Proposal 2 | 100% Online Bookstore with Distribution of Course Kits to Campuses | Physical Store Footprint Limited to Three Campuses | ||
| Response type | Scenario 1 | Scenario 2 | Scenario 3 | Scenario 4 | Scenario 5 | |
| Financial Commitment /Pricing Item: | ||||||
| Guaranteed Annual Scholarships to the Collin Foundation for the term of the contract - see note 3 | $ per contract year | |||||
| Guaranteed Annual Charitable Contribution to the Collin Foundation - see note 3 | $ per contract year | |||||
| Guaranteed One Time Charitable Contribution to the Collin Foundation - see note 3 | $ one-time | |||||
| Guaranteed Minimum Annual Commission to the College (College receives the greater of this amount or the commission calculated in the row below) | $ per contract year | |||||
| Commission on Gross Sales/Receipts - see note 1 | % (if tiered or varies by category, enter range and detail in Note 1) | |||||
| Maximum Textbook / Course Material Markup (must be consistent with the Pricing Table; in case of conflict, the Pricing Table governs) | %/ Pricing Basis | |||||
| Faculty and Staff Discount | % (identify any excluded categories) | |||||
| Guaranteed Faculty Professional Development Investment | $ per contract year | |||||
| Guaranteed Capital Investment for Technology/Automation (excluding website development costs) | $ total over contract term | |||||
| Guaranteed Capital Investments for the Facility, Furniture and Fixtures | $ total over contract term | |||||
| Other Guaranteed Revenue, Incentives, Scholarships, or Financial Commitments | $/Description | |||||
| Course Material Affordability Programs: | ||||||
| Minimum Inclusive Access Discount off Publisher List Price | % | |||||
| Equitable Access Price per Credit Hour | $ per student credit hour | |||||
| Maximum Equitable Access Price increase During Contract Term | % Annually |
| Additional information: | |
| Note 1 – For each scenario, Respondent shall identify the sales and revenue included in and excluded from the commission calculation, including, but not limited to, new and used textbooks, rentals, digital materials, Inclusive Access, Equitable Access, courseware/access codes, course kits, merchandise, technology, shipping and handling, sales tax, refunds, returns, and other applicable transactions. Respondent shall provide a sample commission calculation demonstrating the proposed methodology. | Narrative/ Calculation Example (provide as separate attachment labeled "Note 1") |
| Note 2 – Scenarios 2 and 3 are optional alternative financial proposals for the Current Physical Store Footprint. If Respondent submits either alternative, Respondent shall provide a narrative describing all differences between the alternative and Scenario 1, including differences in commissions, guaranteed payments, pricing/markups, discounts, investments, services, staffing, or other financial or operational terms. Respondent may submit no more than two alternative proposals in addition to Scenario 1. | Provide this narrative as a separate attachment labeled "Note 2." |
| Note 3 – Amounts entered for scholarships, annual charitable contributions, and one-time charitable contributions shall not overlap; each dollar shall be reported in only one row. |
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