FINAL Student Housing RFP for AY 2027-28.pdf

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page i

University of North Carolina Greensboro

Request for Proposals

UNCG Students - Off-Campus Housing

Date Issued: October 2, 2026

Proposal Closing Date: October 16, 2026, at 4:00 PM ET

Proposal number: UNCG-2026-001

Direct all inquiries concerning this RFP to the UNCG contact:

Alex Ashton Director of Real Estate The University of North Carolina at Greensboro Campus Enterprises - Real Estate PO Box 26170, Mossman Suite 254 Greensboro, NC 27402

336.334.5056 office aashton@uncg.edu

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page ii

NOTICE TO PROPOSERS

1. READ, REVIEW AND COMPLY: It shall be the Proposer’s responsibility to read this entire document, review all enclosures and attachments, and any addenda thereto, and comply with all requirements specified herein, regardless of whether appearing in these Instructions to Proposers or elsewhere in this RFP document.

2. PROPOSAL SUBMITTAL

All proposals shall be submitted electronically by email to the “UNCG Contact” listed on the coverpage.

3. LATE PROPOSALS: It shall be the Proposer’s sole responsibility to ensure the timely delivery of proposals.

4. ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all proposals, to waive any informality in proposals and, unless otherwise specified by the Proposer, to accept any item in the proposal.

5. CERTIFICATE TO TRANSACT BUSINESS IN NORTH CAROLINA: As a condition of lease award, each

Proposer that is a corporation, limited-liability company or limited-liability partnership shall have, and shall maintain throughout the term of The Lease, Registration to Transact Business in North Carolina from the North Carolina Secretary of State, as required by North Carolina law.

6. PROPOSER REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM:: The North Carolina eProcurement electronic Vendor Portal (eVP) allows Proposers to electronically register free with the State to receive electronic notification of current procurement opportunities for goods and Services of potential interests to them available on the Interactive Purchasing System, as well as notifications of status changes to those solicitations. Online registration and other purchasing information is available at the following website:

https://evp.nc.gov/.

7. HOW TO RESPOND: Proposers may respond directly within the Specifications beginning on page 4 of this solicitation or use their own form. In either case, proposers should address each element of the solicitation with an acknowledgement, a description of their plan to meet the specification, or an alternative specification for consideration by UNCG. In addition, fill out the PO-28 form at the bottom of the specifications.

Note: Be aware that vendor data may expire every 30 days when using the NC electronic Vendor Portal, so allow adequate time when attempting to respond to time-sensitive deadlines.

https://evp.nc.gov/

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 3

NOTE TO PROPOSER

ELECTRONIC RESPONSES ONLY WILL BE ACCEPTED FOR THIS SOLICITATION

IN ORDER TO BE CONSIDERED, YOUR PROPOSAL SHALL BE SUBMITTED IN STRICT

ACCORDANCE WITH THESE INSTRUCTIONS PRIOR TO THE ADVERTISED CUT-OFF TIME.

BY 4:00 PM, October 16, 2026

ALL PROPOSALS SHALL BE SUBMITTED ELECTRONICALLY

BY EMAIL TO THE UNCG CONTACT

For additional information, the NC eProcurement Vendor Training https://eprocurement.nc.gov/training/vendor-training page includes online training videos. If the proposal exceeds 24MB, the proposal or space plans should be split into multiple files. Proposers are to use the following naming standard when submitting proposals:

[PROPOSAL NUMBER]_[PROPOSER NAME]_[MMDDYY] (e.g. UNCG-2026-001_ACME-

LLC_101626)

NOTE: Failure to submit a proposal in strict accordance with these instructions may constitute sufficient cause to reject the vendor’s proposal(s).

SPECIAL NOTE:

In accordance with the North Carolina Administrative Code (Title I North Carolina Administrative

Code, Chapter 6B.0212) a proposer's meeting will be required following the cut-off date for receiving proposals for leases with rental exceeding $150,000 annually, including renewal options. After the original proposals are received and site visits made, the proposer's meeting will be conducted by UNCG at a time and place to be announced by UNCG to collect final and best proposed terms.

The Proposer’s meeting MAY be held virtually. Instructions for the meeting will be provided under separate cover.

Annual per square foot rental rates which include indeterminable percentage increases(s), such as uncapped consumer price index increases, etc. shall not be accepted during either the initial term or the renewal period.

The State of North Carolina encourages the submission of proposals covering “green buildings”.

Components such as site, enclosures, infrastructure, contents and materials in “green building” result in reduced costs in operation, energy, maintenance and insurance as well as could improve employee motivation and productivity.

Pursuant to North Carolina General Statute 146.25-1, the Department of Administration may give preference to lease proposals involving buildings identified by the North Carolina Historical Commission as having historic, architectural or cultural significance.

Pursuant to North Carolina General Statute 146.25-1(b), the Department of Administration may negotiate on relevant factors that represent the best interest of the State. Relevant factors may include, but are not limited to, timeliness of delivery of the proposed space, maintenance, upkeep and condition of the proposed space and prior performance of the Proposer.

https://eprocurement.nc.gov/training/vendor-training https://eprocurement.nc.gov/training/vendor-training

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 4

SPECIFICATIONS FOR SPACE TO BE LEASED TO The University of North Carolina at Greensboro (“University” or “UNCG”)

I. General:

A. Approximate the net usable square feet required, which shall be adequate to house approximately 50 to 100 students. Rooms arranged in contiguous blocks will be preferred. UNCG may consider leasing from more than one landlord to meet the minimum requirement for beds.

NOTE: To determine net usable space:

1. Compute the inside area of the space by measuring from the normal inside finish of exterior walls or the room side finish of fixed corridor and shaft walls or the center of tenant separating partitions.

2. Deduct from the inside area the following:

a. Toilets and lounges*

b. Entrance and elevator lobbies*

c. Corridors*

d. Stairwells

e. Elevators and escalator shafts

f. Building equipment and service areas

g. Stacks and shafts

h. Other space not usable for University purposes

* Deduct only if space is not for exclusive use by the University. The University may make adjustments for areas deemed excessive for University use.

B. Describe the age, effective age, age of major systems, and overall condition of the unit(s) being proposed.

C. Space need not be on one floor. Space may be on more than one floor and need not be on contiguous floors. Units located in low-rise structures (less than five stories tall) are preferred.

Proposals shall include rent and all services (utilities, water/sewer, cable, high speed internet, laundry rooms, etc.) included in rent. Please specify which services are included.

D. Preference is for one complex dedicated to UNCG students, but consideration will be given to alternative configurations. If units are spread across multiple complexes, all bedrooms in the unit must be exclusive to UNCG students. Other residents should not be able to access UNCG units.

E. Prefer the exterior door to each unit to open to an enclosed, indoor hallway, as opposed to any outdoor space for safety purposes but alternative safety measures will be considered.

F. All offers shall be submitted in such a manner that the annual rental rate for each type of space offered, that is residential, storage, and special purpose, can be properly identified. See Form PO-28 (6A). The evaluation of proposals shall be made considering the best interest of the University and compliance with minimum specifications. Proposals offering properties exceeding minimum requirements may be preferred.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 5

I. Location:

Greensboro, NC area. Sites providing close proximity or easy walking distance to the UNC Greensboro campus are preferred. However, sites within 2 miles from campus will be considered. Access to the public transportation system is preferred. Proposers are to include the route number(s) of the bus line(s) serving the site in their response. Alternatively, can Proposer provide transportation to UNCG’s campus?

II. Arrangement of Space The desired space shall be used to provide residential housing for students of UNCG. The University of North Carolina at Greensboro shall be the Lessee. The size and configuration of the space may be in individual single/one-bedroom units or multiple bedroom unit apartments with shared bathrooms, kitchen, and living room in each unit. Proposer to include a floor plan with the Proposal showing all proposed unit layout(s). The Lessor shall provide at Lessor’s expense all necessary partitions, doors, etc. to make the space acceptable for University use.

Bedroom specifications:

1. Preferred minimum bedroom size for a single occupant bedroom shall be approximately 160 SF.

2. Please specify furnishings. The following minimum furniture must be provided for each bedroom:

one (1) desk, one (1) desk chair, one (1) dresser (prefer at least 3 drawers), and one (1) bed with associated headboard, frame, mattress and spring. The minimum size for the bed shall be standard twin size, with extra-long mattress and frame. A full-sized, extra-long bed would be preferred.

3. Each bedroom will also contain at least one closet and/or wardrobe unit with bar for hanging clothes.

4. Each bedroom will contain a minimum of one pre-installed light fixture with controllable on and off switch and capable of delivering 50-foot candles of light at desk level.

5. Each bedroom will have a “keyed” or “coded” lockable door (can be locked when room is occupied or unoccupied).

Bathroom specifications:

6. Each unit must have adequate bathroom facilities, which include a water closet, hot and cold running water and a shower stall or tub/shower unit. Preferred that each occupant have a dedicated private bathroom or at minimum a bathroom shared with only one other resident.

7. Each bathroom/shower shall have a preinstalled, occupant-controlled, ventilation system.

8. Each bathroom/shower area should contain a minimum of one preinstalled light fixture with a controllable on and off switch and capable of delivering 50-foot candles of light at the countertop level.

Kitchens/Kitchenettes (If Applicable):

9. Each unit/apartment rented to house students should contain a full kitchen.

10. The preferred kitchenette to resident ratio is no more than one (1) kitchenette per four (4) students.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 6

11. Kitchen shall include at minimum 4-burner oven/range (with a lighted hood ventilation system), prefer over the range microwave oven but will accept countertop, +/-10 linear feet of base and top cabinets, hot and cold running water, +/-18 cubic foot capacity refrigerator is also desired.

12. Kitchen must contain sufficient seating and table spacing for 4 adults and be of like finish, color, stain and style/make.

13. Each kitchen area should contain a minimum of one preinstalled light fixture with a controllable on and off switch and capable of delivering 50 foot candles of light at the countertop level.

Semi-Private Living Rooms and Common Areas (If Applicable):

14. Must be furnished with a combination of sofa/loveseat and/or upholstered chairs with seating for four adults, one coffee table, and one end table. It is desired that a free-standing, wall entertainment unit also be provided.

15. All common areas and semi-private living rooms should contain at least one preinstalled light fixture, with a controllable on and off switch and capable of delivering 50-foot candles of light at the seated lab position.

16. It is desired that all furniture should be of same finish, color, stain and style/make and must be of commercial industrial grade/make. All fabrics colors, finish, textures and patterns mush be complementary within the grouping/area.

General Specifications

It is preferred but not required that space is handicapped accessible and complies with the Americans with Disabilities Act of 1990 (42 United States Code, Section 12101 et seq.). The University can accommodate most individual student accessibility needs through its on-campus housing and has the ability to move students mid-semester to an on-campus unit to accommodate specific accessibility needs, as they arise.

Please specify how many units are ADA compliant since it is preferred to have some ADA compliant units in all student housing locations.

III. The Date of Possession and Lease Term The leased units should be available to the University for possession and occupancy for the period August 1, 2027 to July 31, 2028 with up to four one-year renewal options, each requiring at least 6 months of advanced notice to Lessor. Academic year leases (August – May) are a preferred alternative.

Other:

The following clause must be incorporated into the Lease Document. Availability of Funds Clause - The parties to this lease agree and understand that the continuation of this Lease Agreement for the term period set forth herein, or any extension or renewal thereof, is dependent upon and subject to the appropriation, allocation or availability of funds for this purpose to the agency of the Lessee responsible for payment of said rental. The parties to this lease also agree that in the event the agency of the Lessee or that body responsible for the appropriation of said funds, in its sole discretion, determines in view of its total local office operations that available funding for the payment of rents is insufficient to continue the operation of its local office on the premise leased herein, it may choose to terminate the lease agreement set forth herein by giving Lessor

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 7 written notice of said termination, and the lease agreement shall terminate immediately without any further liability to Lessee.

NOTE: In reference to the above required lease clause, rental for this particular lease will be paid not from State appropriated funds but from student housing receipts.

IV. Electrical, Internet/Wireless Outlets/Access Points

A. Adequate duplex electrical outlets are required to provide +/-3 duplex outlets per occupant or the building code required minimum number of outlets; whichever number is greater.

B. Each unit/apt shall have adequate high-speed, wireless internet connection to service the entire unit/apt and all residents.

V. Parking & Laundry

A. Where possible, it is desired that there be one automobile parking space for each bed space;

however, alternative proposals that include less parking will be considered.

B. Where applicable, paved well-lighted parking areas located within a safe, reasonable distance to the building are required.

C. Snow and debris removal in parking area required.

D. Prefer washer/dryer units be provided in each unit/apartment but will accept common area laundry facility on the property. Please include a description of available laundry facilities for student use.

VI. Minimum Code Compliance

A. All space to comply with local and State building, safety, and zoning codes, specifically including OSHA, and applicable sections of the State Building Code, Volumes I through V. Non-compliance shall be grounds for lease termination at the discretion of the Lessee. Each qualified proposer must demonstrate compliance with applicable fire, health and environmental safety regulations for their proposed facilities.

VII. Floor, Wall and Window Coverings

A. Vinyl tile or other floor covering acceptable to the University in all finished areas. Carpeting or vinyl flooring is preferred in living room and bedroom areas.

B. Wall surfaces shall be painted sheetrock or masonry, paneling or other similar finish.

C. Operable windows are required in each unit, which provide a glazed window area equal +/- 10% of the square footage of the floor area of the room. Sufficient window coverings shall be provided to control glare within the space. All windows must be lockable from the inside and must have an associated blackout blind/mini-blinds and exterior window screens.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 8

VIII. Heating, Air Conditioning and Ventilation

A. It is required that heating and air conditioning facilities be sufficient to maintain inside temperature in the range from a low 68° during the heating season to the high of 78° at all other times. State policy to dictate utilization.

B. Air conditioning and heating system to be maintained by Lessor.

C. Sufficient year-round ventilation must be provided to prevent unhealthy stale air problems and high CO 2 content.

IX. Insurance Proposer must provide proof of comprehensive general insurance coverage for the proposed facilities.

Insurance shall be broad based form including but not limited to cover personal injury, liability and property damage liability with limits of liability not less than $1,000,000.00. A certificate of insurance, endorsed by a North Carolina resident agent is required. The insurance policy shall further contain a covenant by the company issuing the same that insurance shall not be cancelled unless thirty (30) days written notice of cancellation is provided to UNCG.

X. Lighting

A. Adequate lighting facilities are required in all areas. Lighting requirements are to be no less than 50 foot-candles at all desk, table and counter top surface levels. Exterior lighting shall be no less than

1.5 foot candles and shall be designed to eliminate shadowy or dark areas. State policy to dictate utilization.

B. All lighting and electrical maintenance to be furnished by Lessor to include providing and installing replacement bulbs, as needed.

XI. Janitorial Services, Pest Control, Utility Services

A. Proposals should include a plan for janitorial, pest control and utility services, with either a certification to provide the service levels outlined below or an alternative equivalent service level plan for consideration by the University. Lessor must provide UNCG contact with an advanced annual preventative maintenance schedule. At the minimum, the following activities should happen as prescribed below but on an “As needed Basis” and in between change in assigned student residents.

Lessor shall agree to periodically complete a janitorial service checklist supplied by UNCG and provide such completed checklist to UNCG for review.

1. Prior to Move-In Cleaning for Term and Renewal Options.

a. Cleaning individual rooms carpet (vacuum, deodorize and hot steam extract shampoo)

b. Cleaning of stove (to include ovens, burners, microwaves)

c. Defrost, sanitize and clean refrigerators

d. Treatment of drainage lines (sinks, tubs and garbage disposals)

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 9

e. Shampooing and refurbishing of all furniture

f. Sanitize and cleaning of all mattresses

g. Mop and wax all semi-private and private areas floors

h. Scrub clean, deodorize and sanitize all private and semi-private sinks, toilets, showers, tubs

i. Clean all windows (inside and out), blinds, shades, curtains, mirrors and pictures

j. Dust and shine all furniture, fixtures and metallic surfaces such as sinks, door kick plates and handrails

k. Wipe clean and touchup as needed for all doors, walls, drawers and cabinets.

l. Mop and wax all common area floors

2. Semi-Annually Pressure wash common areas, if applicable

3. Quarterly

a. Replacement of HVAC filters

b. Extermination in common, semi-private and private living and office space areas/spaces

4. Monthly Test and inspect all emergency type of equipment (emergency lights, fire extinguishers, smoke/fire detectors)

5. Daily (Monday thru Saturday)

a. Walk all common grounds to include parking lots, stairwells, walkways, paths, corridors sidewalks and etc. to pick up trash and other debris

b. Sweep all common areas indoors and outdoors. (Computer labs, club house, laundry rooms, corridors, stairwells and sidewalks)

6. As needed

a. Cut grass

b. Have dumpster(s) emptied

c. Remove snow/ice from sidewalks/pathways.

d. Trim all shrubbery and trees (to prevent health and/or safety hazards)

e. Remove graffiti from any and all surfaces and areas

f. Mop

g. Changing of light bulbs in all lessor provided appliances and fixtures (in private, semi-private and all common areas in regardless of indoors or outdoors)

B. Provisions must be made to have extermination also available on an as-needed basis and for emergencies call back services. All extermination services must be done by an individual properly trained and licensed to provide such services and, only utilizing properly legal pesticides, insecticides, materials and/or product.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 10

C. Provide elevator service (to include regular recurring maintenance and cleaning) in facilities with existing installed elevators.

D. Utility service fees are required to be calculated into total lease agreement fee proposal. Fees for all electrical, water, sewage, solid waste removal, gas, cable and internet.

E. Lessor must provide adequate refuse storage or dumpster capacity and disposal schedule to meet the requirements of the occupants. Provision for the handling of recyclable items such as aluminum cans, plastics and cardboards must be included.

XII. Personnel

A. Lessor shall certify that employees of Lessor pass a criminal background check upon hiring and that any management company employees who live on site have not been convicted of any felonies, sex crimes (including misdemeanors) or property crimes (limited to felonies only), nor do those individuals have any pending charges relative to same, to ensure that they present no threat to University students.

B. Lessor shall provide sufficient staffing of administrative and maintenance personnel to respond to Lessee needs and/or concerns. Lessor shall identify individual(s) for administrative and maintenance purposes whom are available for emergency call backs and services on a 24 hours a day, seven (7) days a week basis.

C. Proposer shall provide details for a plan to provide timely response to corrective maintenance requests from student residents. Required response time for any emergency call back services is to be no more than one-half day (or sooner, depending upon the severity or significance of the event) after the initial call for services has been delivered.

D. Should the Lessor fail to respond within the agreed upon emergency call back reaction time or should a delay in response pose a significant threat to life or property damage, the University may take actions necessary to minimize any such risk at the Lessor’s expense. Such expense shall be reimbursable to the University at the full price (to include labor, materials and associated cost).

XIII. Confidentially All information gained by Lessor in reference to students housed or personnel assigned to work in leased property is considered confidential and should not be disseminated, discussed or disclosed without the University written authorization. All knowledge is considered confidential and should be treated as such by all Lessors’ personnel (permanent, temporary, seasonal and etc.), vendors, contractors and etc.

XIV. Accessibility Upon request and with reasonable notice, Lessor shall provide University access to any units or rooms occupied by its students.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 11

XV. Security Lessor shall provide details of the level of security to be provided at the property. Proposer may quote price and security service levels available beyond the standard security provided. Proposer shall also provide detailed information on apartment and bedroom doors and door locks. (keyed/coded/card, deadbolt, peephole, etc.). UNCG will not provide security for the leased areas, but UNCG may request to install one or more cameras, at its own expense, and UNCG Police Department may respond to reported incidents.

XVI. Solicitation Absolutely no solicitation of students by second or third parties. This is to include solicitation by the property ownership, its partnership, legal representation or property management company. Only entities approved by the University contract administrator in writing are authorized to solicit the students assigned to reside at contractor provided leased accommodations.

XVII. Facility Usage Persons assigned to live and/or work in leased property shall have quiet enjoyment and unrestricted usage of the leased property. Access to common spaces, areas, facilities and amenities shall be negotiated by Lessor and the University prior to lease execution.

XVIII. Financial Condition and Terms A. Financial consideration for the lease of the property shall be in advance, on a monthly basis. The fee agreed upon for contracting/leasing purposes shall be a flat fee, which is inclusive of all other fees and charges thereby associated. This includes any and all application fees, and utility (electrical, gas, water, sewage and solid waste disposal). No additional charges will be assessed for furniture, parking, security and/or house and grounds keeping services.

B. No security deposit will be charged. If students damage the leased premises, beyond normal wear and tear, UNCG will assess the damage in cooperation with the Lessor and UNCG Housing and Residence Life has the ability to charge the offending student’s account to pay for the damage, within reason.

XIX. LESSOR RESPONSIBILITIES

The final proposal price is based on all specifications, floor plans, and repair lists received and includes but is not limited to: all partitions, demolition, and up fitting costs; building and grounds maintenance; property taxes; insurance; fire or safety inspection fees; storm water fees; land transfer tax; common area maintenance and other building operational costs.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 12

XX. Additional Specifications (if any)

A. Lessor is required to provide fire extinguishers and servicing, pest control, handling of recyclable items such as paper, glass, aluminum, and cardboard and outside trash disposal.

B. An audible and visual fire alarm system is required for this facility.

C. Sprinklered facilities are required.

D. Preference will be given to sites proximate and accessible to campus that do not exceed five floors. If separate units are proposed, preference will be given for proximity of the proposed units to one another.

E. Preference will be given related to the overall condition and effective age of the units.

F. Area crime statistics and housing user reviews on publicly available, reputable sites will be taken into consideration.

Prior to entering into a lease with the successful proposer the space or building plans will be inspected/reviewed by an inspector selected by the University. Listed below are some of the more important deficiencies that will be addressed by the review.

XXI. IMPROPER EXITS OR EXIT ACCESS

A. Lack of adequate number of exits to outside, or exit stairs from upper floors.

B. Improper fire-rated enclosure of exit stairs. This includes lack of B-label stairway doors, proper closers, and/or UL listed latching hardware.

C. Exit and stair doors which swing in the wrong direction, or which have locks that prevent rapid free egress in emergency.

XXII. PARTITIONS OR INTERIOR CONSTRUCTION NON-COMPLYING WITH CODE

A. Use of combustible partitions or paneling in buildings required to be of non-combustible construction.

B. Improper enclosure of oil or gas fired boiler/furnace rooms.

C. No safety glass or wired glass where required by Code.

D. Lack of one-hour fire rated tenant separation.

XXIII. FIRE PROTECTION AND EMERGENCY EQUIPMENT

A. Building lacks sprinklers OR automatic fire detection system with alarms transmitted off-premises.

NOTE: This may not be a Code requirement but is highly desirable. Because the State is self-insured, it gives preference to sprinkled facilities.

B. Not enough fire extinguishers of proper type and placement, or the extinguishers are not being inspected and tested in accordance with NFPA-10.

C. Inadequate or inoperative lighted EXIT signs, or signs indicating direction to exits.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)version 001 Page 13

D. HVAC systems do not have smoke detection shutdown.

E. Lack of emergency egress lighting, especially in stairways.

XXIV. GENERAL

A. Non-compliance with handicapped accessibility requirements of NC Code Volume I-C, or the

Americans with Disabilities Act (Federal Law), where required.

B. Insufficient number of toilet fixtures.

The successful proposer must make any changes to the building which the State determines are necessary, even if not required by any other governmental entity having general code jurisdiction for the facility. All such changes shall ordinarily be required to be completed prior to occupancy.

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page i

THE UNIVERSITY OF NORTH CAROLINA AT GREENSBORO SHALL NOT BE RESPONSIBLE FOR ANY EXPENSES INCURRED BY THE

PROPOSER IN THE PREPARATION OF THIS PROPOSAL. THE STATE RESERVES THE RIGHT TO REJECT ANY PROPOSAL FOR ANY REASON IT DEEMS WARRANTED. ALL RELEVANT FACTORS, TO INCLUDE MOVING COSTS (I.E. ADD’L FURNITURE PURCHASES, IT, SECURITY, etc.), WILL BE EVALUATED AS PART OF THE SELECTION PROCESS.

ELECTRONIC RESPONSES ONLY WILL BE ACCEPTED FOR THIS RFP.

ADVERTISED PROPOSAL TO LEASE TO THE STATE OF NORTH CAROLINA - PO-28

1. NAME OF LESSOR:

2. LESSOR’S AGENT:

INDICATE EACH LESSOR’S BUSINESS CLASSIFICATION AS APPLICABLE: ___A. PROPRIETORSHIP ______B. PARTNERSHIP ____C.

CORPORATION _____D. GOVERNMENTAL ____E. NON-PROFIT ____F. OTHER:__________ TAX I.D. # __________________________

MAILING ADDRESS: MAILING ADDRESS

CITY: ZIP: CITY: ZIP:

PHONE#: CELL#: PHONE#: CELL#:

E-MAIL: E-MAIL:

3. SPACE LOCATION including building name, floors involved and suite or room numbers unless entire floor)

STREET ADDRESS CITY COUNTY ZIP CODE

4. ATTACH FLOOR PLAN TO SCALE SHOWING THE SIZE AND LAYOUT OF SPACE OFFERED)

5. GROSS SQUARE FOOTAGE BEFORE NET

USAGE COMPUTED

A. OFFICE B. WAREHOUSE C. OTHER

6. All proposals must be submitted on the basis of net square footage as defined on reverse side of this sheet and in Specifications (PO-27)

A. DESIRED PROPOSAL (See PO-27 Items VI and XII-A)

TYPE OF SPACE

TOTAL

NET SQ.

FT.

ANNUAL

RENTAL

ANNUAL

RENT

PER SQ. FT. UTILITIES

JANITOR.

SERVICES

WATER /

SEWER

REQUIRED

PARKING SPACES

OFFICE YES YES YES __ clientele WAREHOUSE __ state car

OTHER

TOTALS XXXX XXXX XXXX

Lessor will provide (___) employee parking spaces in above proposal at no additional charge to the State. (See explanation in PO-27 Item VI – Parking) Comments:

ERRORS BY PROPOSERS IN CALCULATING NET SQUARE FOOTAGE WILL REDUCE THE ANNUAL RENTAL WITHOUT CHANGING THE

PROPOSED RATE PER SQUARE FOOT IN THE PROPOSAL

B. OPTIONAL ALTERNATE PROPOSAL NO. 1 (See PO-27 ITEMS VI AND XII-B)

(FOR PROPOSALS NOT INCLUDINING UTILITIES AND/OR JANITORIAL SERVICES)

TYPE OF SPACE

TOTAL

NET SQ.

FT.

ANNUAL

RENTAL

ANNUAL RENT

PER SQ. FT.

UTILITIES

YES/NO

JANITORIAL

SERVICES

YES/NO

WATER/SEWER

YES/NO

OFFICE

WAREHOUSE

OTHER

TOTALS XXXX XXXX XXXX

Lessor will provide (___) clientele parking spaces, (____) employee parking spaces and (____) state vehicle parking spaces

Comments:

7. LEASE TERM: ___________YEARS BEGINNING DATE: _____________________

8. RENEWAL OPTIONS, IF ANY: . TERMS, CONDITIONS AND RATES:

NOTE: RATES THAT INCLUDE INDETERMINABLE PERCENTAGE INCREASES, SUCH AS UNCAPPED CPI INCREASES ETC., ARE NOT

ACCEPTABLE DURING EITHER THE INITIAL TERM OR ANY RENEWAL PERIOD(S)

The State of North Carolina supports the use of products and materials having recycled content in renovation and construction. The proposed building must have facilities for handling materials to be recycled such as plastics, aluminum, wastepaper and cardboard.

THE PROPOSED BUILDING MUST BE COMPLETELY FREE OF ANY HAZARDOUS ASBESTOS OR HAZARDOUS LEAD PAINT THROUGHOUT

THE STATE’S TENANCY.

Is the proposed building free of hazardous asbestos?

YES ____________ NO__________________

Is the proposed building free of hazardous lead paint?

YES ____________ NO__________________

DEPARTMENT: DIVISION:

CITY: SQUARE FEET: AGENT:

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page ii

SPO#:

LESSOR:

9. ADDITIONAL INFORMATION

10. Is Property to be Leased Within an Area Designated by FEMA to be in a Flood Prone Area (100 Year, 500 Year)? If So, Please Provide Details

Below

11. Does this space comply with local and State Building safety and zoning codes specifically including OSHA provisions for the handicapped and applicable sections of the State Building Code Volumes I-V?

________________YES _________________NO ______________PARTIALLY

EXPLAIN IF OTHER THAN “YES” IS CHECKED ABOVE:

12. This proposal is made in compliance with the specifications furnished by UNC Greensboro I realize that the State reserves the right to reject this proposal for any reason it deems warranted. This proposal is good until___________________________. I ACKNOWLEDGE AND FURTHER AFFIRM THAT I am aware of and familiar with the Americans with Disabilities Act of 1990 (42 United States Code, Section 12101 et seq.) and if the above firm is awarded the contract, it will comply with the provisions of said Act.

I am aware that annual per square foot rental rate(s) which include indeterminable percentage increase(s) such as uncapped Consumer Price Index increases etc., are not acceptable during either the initial term or any renewal period(s):

N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this proposal, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

Printed Name of Lessor

Signature of Lessor Date

ELECTRONIC DELIVERY INSTRUCTIONS

To be considered, this proposal must be emailed prior to 4:00 PM ET on October 16, 2026.

No faxed, mailed, or hand-delivered proposals will be accepted.

Electronic Delivery Only Through Email: aashton@uncg.edu

NOTE: Net square footage is a term meaning the area to be leased for occupancy by State Personnel and/or equipment. To determine net square footage:

1. Compute the inside area of the space by measuring from the normal inside finish of exterior walls or the roomside finish of fixed corridor and shaft walls, or the center of tenant separating partitions.

2. Deduct from the Inside area the following:

*a. Toilets and lounges *b. Entrance and elevator lobbies *c. Corridors

d. Stairwells

e. Elevators and escalator shafts

f. Building equipment and service areas

g. Stacks, shafts, and interior columns

h. Other space not usable for State purposes

*Deduct if space is not for exclusive use by the State. Multiple State leases require a, b, and c to be deducted. The State Property Office may make adjustments for areas deemed excessive for State use.

DEPARTMENT DIVISION:

CITY: SQUARE FEET: AGENT:

CUT-OFF FOR RECEIVING PROPOSALS IS 4:00 PM DATE: __ __________ SPO# __

FORM PO-27 Lease Specifications (2023) NC-eProcurement (eVP)- version 001 Page iii

FORM (PO-28) (2022) Page 2