Final _SOW_Currency Pallet and Tops_13 April.pdf

Version 04/13/2026

Statement of Work Currency Pallets and Tops

SECTION I: Background

1.1 The Bureau of Engraving and Printing (BEP) has a mission to develop and produce United States currency notes that are trusted worldwide. The BEP aims to become the global standard for securities printing by delivering superior products to its customers and the public through excellence in manufacturing and innovation.

As part of its main operations, the BEP prints billions of dollars in Federal Reserve Notes each year, which are then sent to the Federal Reserve System. To ensure efficient printing and delivery, the BEP uses plastic currency pallets and tops to transport printed materials within its facility and ultimately to the United States (US) Federal Reserve Banks (FRB).

Due to the high production demands for U.S. currency, the BEP must maintain an adequate supply of pallets and tops to guarantee uninterrupted production and timely delivery of currency notes as requested by the FRB.

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

This contract outlines the provision of pallets and tops for delivering finished currency to the Federal Reserve Banks.

2.2 Scope of the Product, Service, or Outcome.

BEP plans to establish a two-year sole-source Indefinite Delivery Indefinite Quantity (IDIQ). The delivery order will involve the manufacturing and delivery of six-legged plastic pallets along with tops that comply with the specified requirements outlined in the Technical Requirements and Drawings.

Finished currency pallets and tops will be delivered to the District Currency Facility (DCF) in Washington, DC. The contractor will be responsible for supplying the six-legged pallets and tops and ensuring timely delivery to the DCF facility upon receipt of an approved delivery order.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 The Contractor shall supply six-legged pallets and tops that meet the essential characteristics listed below.

3.1.1 The Currency Pallets shall meet the following requirements:

• Pallet shall conform to dimensional requirements set forth in BEP Drawing 55229BB

(Attachment A).

• Pallet shall be designed to accommodate 4-way fork truck and 4-way pallet jack entry.

• Total pallet weight shall not exceed fifty (50) pounds.

• Pallet shall be identified with the manufacturer's name, date of manufacture, and material.

• The pallet shall be manufactured without mechanical fasteners.

• Pallet surface shall maintain a minimum 0.25 static coefficient of friction for cardboard boxes.

• Pallet shall be designed to operate between the temperatures of -20°F and +140°F.

• Pallet shall be easily cleanable on a regular basis by manual or mechanical methods with mild detergent at 140°F without loss of pallet performance.

• All external surfaces of the pallet shall be free from sharp edges, burrs and mold flash.

• No additional feet shall be added to the pallet.

• The bottom surface of the pallet deck may be ribbed if clearance levels are maintained.

• Pallet shall be black in color.

• Pallet shall be plastic.

• Pallet shall be made out of at least 30% recycled materials.

• Pallet shall be recyclable by the manufacturer.

• A metal insert may be used.

• Pallet shall not contain hazardous waste as defined in 40 C.F.R. §261.

• Materials used in pallet manufacture shall not contribute to product damage.

• Pallet should not absorb odors from spills or surroundings.

• Pallets shall support a minimum static load of 5,000 pounds, a minimum dynamic load of 3,300 pounds, and a minimum racking load of 1,650 pounds.

• The pallet shall not have deflection greater than 0.5" in a constant unsupported 32" span at rated load after creep time of 6 months.

• Pallet shall have notches to locate and protect mechanical strapping.

• Pallet shall partially nest for secure transport in stacks.

3.1.2 The Currency Pallet Tops shall meet the following requirements:

• Pallet top shall conform to dimensional requirements set forth in BEP drawing

55229BC (Attachment B).

• Total pallet top weight shall not exceed thirty (30) pounds.

• Pallet top shall be identified with the manufacturer's name, date of manufacture, and material.

• The pallet top shall be manufactured without mechanical fasteners.

• Pallet top surface shall maintain a minimum 0.25 static coefficient of friction for cardboard boxes.

• Pallet top shall be designed to operate between the temperatures of -20°F and +140°F.

• Pallet top shall be easily cleanable on a regular basis by manual or mechanical methods with mild detergent at 140°F without loss of top performance.

• All external surfaces of the pallet top shall be free from sharp edges, burrs and mold flash.

• Pallet top shall be black in color.

• Pallet top shall be plastic.

• Pallet top shall be made out of at least 30% recycled materials.

• Pallet top shall be recyclable by the manufacturer.

• Pallet top shall not contain hazardous waste as defined in 40 C.F.R. §261.

• Materials used in pallet top manufacture shall not contribute to product damage.

• Pallet top should not absorb odors from spills or surroundings.

• Pallet top shall have notches to locate and protect mechanical strapping.

• Pallet top shall partially nest for secure transport in stacks.

3.2 Warranty

The Contractor warrants that the six-legged pallets and tops delivered under this Statement of Work (SOW) are merchantable and suitable for the specific purpose described herein.

The Contractor also guarantees that all parts and workmanship provided under any resulting BEP Delivery Order will be free from defects, damage, or failure. The warranty period will last for one (1) year (12 calendar months), commencing after the full acceptance of the currency pallets and tops by the Contracting Officer Representative (COR). This warranty will cover parts, labor, and associated transportation and shipping costs.

If a malfunction occurs with any part covered under warranty, the Government will notify the Contractor within seventy-two (72) hours. The Contractor must replace the defective pallets or tops within one (1) week of receiving this notification, at no cost to the Government. The warranty will include materials and the replacement of defective parts following the BEP’s final acceptance of the pallets and tops.

Should the Contractor need to correct or re-perform any work during the warranty period, it will be at no cost to the Government. Any services that are corrected or re-performed will be governed by the same terms as the initial work performed. If the Contractor fails or refuses to make the necessary corrections or re-perform during the warranty period, the Contracting Officer (CO) may, through contract or other means, arrange for the corrections or replacements with similar services and charge the associated costs to the Contractor.

3.3 Inspection and Testing

**Responsibility for Inspection and Testing: ** The BEP reserves the right to perform inspections and tests on all currency pallets and tops delivered under each delivery order. These pallets and tops must meet or exceed the minimum technical requirements specified herein.

Any pallet that does not meet the specifications will be returned to the Contractor at their expense. If any item is found to be insufficient or damaged, the COR will notify the Contractor. If any part does not function properly, is deemed damaged, or is found to be unacceptable, the Contractor must replace the item at no cost to the Government.

**Evaluation of Contractor Performance: ** The Government will evaluate the Contractor's performance using two methods:

1. **Random Sampling: ** The COR will facilitate or conduct random sampling in accordance with the Technical Requirements outlined in Section 3 of the SOW to ensure that pallets and tops meet the required standards.

2. **Customer Complaints: ** The COR will be responsible for investigating customer complaints and notifying the CO about any issues. The CO will then inform the vendor of any complaints that arise.

**Final Acceptance: ** The pallets and tops must be used by the BEP for a minimum of three (3) weeks without any problems or issues being reported before final acceptance by the BEP.

3.4 Deliverables:

3.5 Special Delivery Instructions

The following delivery information must be provided when scheduling delivery appointments:

1. Bill of Materials

2. Supplier/Manufacturer Name

3. Contact Person with Phone Number

4. Contract/Purchase Order Number

5. Total Number of Pallets

6. Total Weight

7. Date and Time of Delivery

Deliveries to the Eastern Currency Facility

**Monday to Friday: ** 8:00 AM to 2:15 PM (Local Time) **Saturday: ** Closed **Sunday: ** Closed **Federal Holidays: ** Closed

Contractors must call **(202) 874-2333** at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is available from **6:30 AM to 2:15 PM, Monday through Friday. ** After hours, a voicemail message may be left.

Federal Holidays and Year-End Shutdown (Y.E.S.)

The BEP observes all Federal Holidays as outlined by the Office of Personnel Management (OPM). For a current list of holidays, please visit OPM's website at Federal Holidays. Additionally, the BEP typically has a year-end shutdown (Y.E.S.) from December 25 to January 1. Deliveries are generally not accepted on Federal Holidays or during the Y.E.S. period unless there are extenuating circumstances and arrangements have been made in advance with the appropriate BEP personnel.

3.6 Performance/ Delivery Period

The period of performance for this contract is two (2) years. Two (2) ordering periods for a 12 month period.

The Contractor shall deliver pallets and tops within ten (10) weeks after issuance of a delivery order.

3.7 Notice of Delays

SOW

Paragraph

Deliverable Due Date Deliverable Recipient Deliverable Format

3.2 Warranty Two (2) days after

Completion of full acceptance

COR PDF/Email/MS Word

3.5 Bill of Materials At time of delivery COR PDF/Email/MS Word https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

If the Contractor faces difficulties in meeting performance requirements, anticipates challenges complying with the contract delivery schedule, or becomes aware of any actual or potential situation that may delay or threaten the timely performance of this contract, the Contractor must immediately notify the CO and the COR. This notification should be made in writing and includes relevant details. However, it is important to note that this information is for informational purposes only and does not waive the Government's rights to enforce any delivery schedules, dates, or any legal rights and remedies under this contract.

3.8 Notice of Changes

The Contractor shall inform the CO and COR in writing of any potential or actual deviations from technical requirements. Any deviations from the technical requirements in this contract require prior written approval from the CO.

3.9 Place/ Location of Performance/ Delivery.

Deliverables as required during the performance of this contract shall be delivered F.O.B destination. The equipment and supplies identified shall be delivered through the life of the contract to the following address:

BEP’s ECF 14th & C Streets, S.W., Washington, DC 20004