FINAL SOW 1607 Chiller Rental.docx

STATEMENT OF WORK (SOW)

Chiller Rental Hanscom Air Force Base (AFB) Prepared by 66ABG/CEOS 14 April 2025

1. SCOPE: The contractor shall provide all labor, tools, equipment, materials, supplies and parts, transportation and other incidentals necessary to travel to Hanscom AFB, MA, to provide backup chiller rental for building 1607, 15 Eglin St. The contractor shall be responsible for ensuring all services under this contract are in accordance with the terms and conditions outlined herein and conform to this Statement of Work (SOW)

REQUIREMENTS:

1.2 Provide a 50 Ton Portable Chiller for the following periods: Base: July 20, 2025 - July 19, 2026; Option 1: July 20, 2026 – July 19, 2027; Option 2: July 20, 2027 - July 19, 2028;

Option 3: July 20, 2028 - July 19, 2029; Option 4: July 20, 2029 - July 19, 2030

1.2.1 Chiller will be run 7 days a week all year long (Hours per day will depend on demand for cooling). Chiller needs to be glycol ready and have crank case heaters and low ambient kit for year-round operation

1.2.2 Chiller must have 480/3PH/60hz.

1.2.3 Contractor shall supply hose Thermoplastic polyurethane (TPU) Chiller - 3-inch x 100 feet (supply and return), Victaulic Fittings - 3 inch (4 – 90 Degree fittings and 4 – 3 inch to 4 inch Quick Connects), Cable Banded 5 Wire - 100 feet, Cable Tail 2/5 Male.

1.2.4 Chiller to be left on trailer and leveled by contractor. See map for location (Attachment A).

1.2.5 Contractor shall be responsible for all maintenance and repairs to the chiller. Maintenance to be scheduled with 66 ABG/CEOES, Roland Hartz, (781)225-5924.

1.2.6 Hanscom Civil Engineering will install unit and hook up all electrical from the chiller to building (Contractor IS NOT responsible for hook up)

1.2.7 Chiller needs to be delivered within 3 business days of contract award

1.3 The Contracting Officer Representative (COR) will ensure all required services are being performed through surveillance and customer complaints.

1.4 Holidays: Hanscom AFB recognizes the following holidays. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in Feb Memorial Day - last Monday in May Juneteenth June- 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

1.5. Contractor Personnel: The contractor shall designate in writing the name of the Contract Manager (CM) and any alternate(s) who shall act for the contractor when the manager is absent and their telephone numbers where they may be contacted any time to the Contracting Officer (CO) and the COR within five (5) calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all matters relating to operation of this contract at Hanscom AFB. The CM or alternate shall be available to meet on the installation with government personnel designated by the CO to discuss problem areas.

1.6. The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general well-being or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Contractor Labor Relations Activities. The contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this SOW shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this SOW and Hanscom AFB regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

1.7. Environmental Protection and Safety: The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

1.8. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Hanscom AFB per AFI 31-204 (in its entirety), Motor Vehicle Traffic Supervision.

1.9. Visitor Pass Passes shall be distributed at the visitor’s center at the Sartain gate. Workers shall have proof of identification as well as a valid license if bringing a vehicle onto base. The contractor shall comply with all requirements for entry including showing valid proof of vehicle registration and auto insurance if they are going to drive their vehicle onto the installation. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays. Wait time to access the Base can vary day to day. At times, there may be a significant delay entering the installation.

1.10. Health and Safety on Government Installation: In performing work under this contract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract. The contractor shall notify the COR of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the COR of damage to government property or equipment during the execution of the contract.

1.11. Emergency Procedures: Contractor employees shall follow the direction of Government employees in regards to emergency evacuation procedures, i.e. fire, tornado, active shooter and bomb threats. It is the contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills and at no additional cost to the government.

SECTION 2

2.0 Security Police: The government will provide general on base Security Forces service. The Security Forces’ telephone number is 911 for emergencies.

2.1. Fire and Emergency Services: The government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the Hanscom AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters and/or calls to dispatch, call 781-225-3330.

2.2. Emergency Medical Service: The telephone number is 911 for emergencies.