Final S1212.docx

STATE OF NEVADA

DEPARTMENT OF ADMINISTRATION

Purchasing Division 515 East Musser Street, Suite 300 │ Carson City, NV 89701 Phone: 775-684-0170 │ Fax: 775-684-0188

Request for Proposal: 99SWC-S1212

For

COMMUNICATIONS and NETWORK OPERATIONS SUPPORT

Release Date: August 17. 2020

Deadline for Submission and Opening Date and Time: September 16, 2020 @ 2:00 PM

Refer to Section 7, RFP Timeline for the complete RFP schedule

For additional information, please contact:

Gail Burchett, Purchasing Officer II

State of Nevada, Purchasing Division

515 E. Musser Street, Suite 300

Carson City, NV 89701

Phone: 775-684-0172

Email address: gburchett@admin.nv.gov

Refer to Section 8 for instructions on submitting proposals

VENDOR INFORMATION SHEET FOR RFP 99SWC-S1212

Vendor Shall:

A) Provide all requested information in the space provided next to each numbered question. The information provided in Sections V1 through V3 shall be used for development of the contract;

B) Type or print responses; and

C) Include this Vendor Information Sheet in Section III of the Technical Proposal.

Street Address:

City, State, Zip Code:

Telephone:

Fax:

Toll Free:

including address if different than above

Name:

Title:

Address:

Email Address:

Telephone Number:

Fax:

Name:

Title:

TABLE OF CONTENTS

Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

PROJECT OVERVIEW

The State of Nevada, Purchasing Division, is seeking proposals from qualified vendors to provide communication site parts, installation, and services to include emergency and general maintenance statewide on an as needed basis. Should a vendor propose on services that require a Nevada State Contractors’ License (pursuant to NRS 624), a copy of that license must be included with the vendor’s proposal.

The State may award one or more contracts in conjunction with this RFP, as determined in the best interest of the State. It is the intention of the State to award contract(s) on a statewide basis; however, proposals may be considered regionally (northern, southern, rural). Vendor’s proposal must identify the geographic region(s) in which services are being offered.

This contract(s) will be mandatory for state agencies located in geographic regions serviced by the contract. The Nevada System of Higher Education, the Court System, the Legislative Counsel Bureau, and Political Subdivisions (i.e., cities, counties, school districts, etc.) may use the contract(s) resulting from this RFP; however, they are not required to do so.

The State Purchasing Division will administer contract(s) resulting from this RFP. The resulting contract(s) will be for an initial contract term of four (4) years, anticipated to begin November 15,2020, subject to Board of Examiners Approval and agreed upon by both parties and in the best interest of the State.

Any service contracts or service Master Service Agreements (MSA) awarded as a result of this RFP are limited to the installation, replacement, service, maintenance and repair of state owned communication equipment, infrastructure and fixtures and such service contracts or MSAs will not be utilized for the generation of other revenue by the contractor, including but not limited to, the sale or leasing of space on any state owned communication towers or property by the contractor.

Pursuant to NRS 321.001 and 321.003, prior to the expansion of any facility, the managing agency must request the Division of State Lands negotiate and acquire, for the State of Nevada, any additional lands or interests in lands necessary for the expansion of the facility. Any improvements to the existing owned and/or controlled lands or interests in lands that necessitate the installation of new improvements or structures, including but not limited to buildings, towers, pads, etc., must be reviewed and approved in advance by the Division of State Lands and the appropriate Certification be issued prior to construction or placement of the improvements. Any leases for the use of State- owned lands or interests in lands will be negotiated and executed on behalf of the State of Nevada by the Registrar of the Division of State Lands.

GOALS AND OBJECTIVES

The applicable state agencies may require services to encompass maintenance of towers, antennas, transmission lines, AC/DC power systems, generator systems, fiber optics, network switching and routing equipment, personal computer and server systems, two way radio systems and microwave systems. Note that parts may be optionally purchased through this contract; the State reserves the right to bid for parts separately or use existing contracts/agreements. Vendors should be prepared to move to required sites in excessive snow depths and extremely rough terrain, under austere conditions, 24 hours a day, seven days a week, all 365 days per year. The State has communication sites throughout Nevada, Beaver Dam, Utah, Lake Tahoe California, and Alturas California

SCOPE OF WORK

MINIMUM QUALIFICATIONS

Vendors must indicate their ability to be able to provide the following minimum qualifications:

Emergency maintenance - 365 x 24 x 7 days a year.

Repair maintenance - Priorities levels 1 – 3 responses.

Priority 1 – ASAP Priority 2 – 5 Days Priority 3 – 10 Days

Vendors must indicate compliance to the services or specify the compliance issues.

Location of Work:

It is the intention of the State to award contract(s) on a statewide basis; however, proposals may be considered regionally (Southern, Northern, Rural). Vendor’s proposal must identify the geographic region(s) in which services are being offered. See Attachment L, NDOT Maintenance Districts, Vendors must list the geographical areas or list Statewide in their proposal.

Vendors must provide a copy of any contractors licensing that pertains to this RFP.

Vendors shall identify equipment available to them in order to perform services, i.e. heavy equipment, snow cats, helicopters, etc.

Vendor Supplied Material:

The Vendor will be required to furnish and transport material and hardware where requested from the point of origin to the work site.

State Supplied Material:

The Vendor may be required to handle and transport the materials from the point of origin to the work site.

Work Performance:

Work may be performed either on a time and material basis or project basis determined by the requesting agency.

Standards:

Work will be performed in accordance with industry standards and best practices and procedures for Public safety and the carrier grade communications infrastructure, and any appropriate codes and regulations.

Standards, Methods, and Requirements:

Refer to the attached related sections governing specific methods, practices, and requirements in Attachment H, NDOT General Requirements.

For ITS structure projects related to traveler information structures (DMS, traffic signals, etc.) a detailed statement of work, plans and requirements will be provided by the State as part of the project that the selected Vendor must adhere to for installation.

For ITS communication projects related to fiber optic backhaul communications, the Vendor shall adhere to the specific methods, practices, and requirements identified in Attachment I, ITS Qualifications for ITS Related Projects.

For RF Communications projects involving microwave point to point or point to multi-point microwave or LMR Radio Systems, a detailed statement of work, plans and requirements will be provided by the State as part of the project that the selected Vendor must adhere to for installation.

Warranty

Warranty Period

Workmanship and material supplied by the Vendor shall be covered by a warranty of 5 years or more.

Warranty method of remedy

Vendor will remedy defects related to installation workmanship at the Vendor’s expense.

Response times to warranty requests

The Vendor will be required to adhere to the timeframes outlined in this RFQ for warranty repair timeframe requirements and guidelines.

Safety

The Vendor is required to perform the work in a safe manner.

Vendors must conform to applicable OSHA, State, and Local safety standards and practices as required.

The Vendor shall not perform work tasks in unsafe conditions such as high wind or lightning conditions.

Scheduling

Availability

The Vendor shall make reasonable provisions to be available for work when requested by agencies.

Should the Vendor anticipate an unavailability period of three (3) weeks or more during an extended project, said Vendor is required to notify the serviced agency.

The Vendor(s) selected to provide services under this RFP and subsequent contract shall be required to provide a list of employee contacts, with phone numbers, who are available on a 24/7 basis. This is a requirement for emergency services.

Response Times

Repair maintenance

Requested to perform services must be available within two (2) weeks of notification by the requesting agency. At that time, the Vendor is expected to determine the work project requirements and develop a work completion schedule.

The Vendor may be required to start work no later than three (3) weeks after the initial notification by the requesting agency, or once the materials become available.

The Vendor will make a reasonable effort to procure Vendor supplied materials so that the work can start within the required timeframes.

Emergency work is required to be performed in a short timeframe to ensure that the public safety and the carrier grade communications system remains intact.

The Vendor or a designated alternate must be available for contact on a 24/7 basis. Vendor is to respond and be available for mobilization the next day. If the Vendor is out of the general area of the work, or out of the normal home station area, the VENDOR must provide an estimated response time.

The Vendor should procure Vendor supplied material required to respond in an emergency situation on an ASAP basis.

The Vendor may be required to temporarily terminate non- emergency work for other non-public safety organizations and mobilize for emergency work requested by State agencies. The Vendor understands that emergency work requested by EITS and NDOT should take precedence over other agencies.

Weather Constraints

The servicing Vendor will make provision to have a four (4) wheel drive transport available. The Vendor shall have chains and accessory equipment for operation in winter weather and inclement road conditions. The serviced agency will not be required to furnish 4-wheel drive transportation, except in extreme emergency conditions.

When appropriate, the requesting agency may transport Vendor personnel and equipment for requesting agency required services, when snow cat access is required. The Vendor may also be required to provide snow cat services. Generally, snow cat access conditions will be defined as when more than eight (8) inches of compacted snow is on the roadway, or when snow accumulations and steepness of grade make normal four (4) wheel drive access impractical. Requesting agency at its option, may elect to plow open the roadway to permit normal four-wheel drive vehicle access to the work area.

The Vendor may be required to perform work in inclement weather. The Vendor is required to make reasonable efforts to perform the work as long as conditions permit safe execution of the work. The serviced agency may allow for reasonable schedule changes relating to repair maintenance work to facilitate safe, reasonable, and efficient working conditions.

Background Checks

Should the task in which your services are retained requires working where access to the State’s network is anticipated, the contractor’s personnel will be required to submit to the appropriate State Security Group of the requesting entity for clearance and approval. This requirement will be addressed with the contractor whose efforts will likely involve this type of work for completion prior to the requested task as this process can be time consuming. All costs for this process will be borne entirely by the contractor and contractors personnel.

The requirements will be at a minimum the following:

Fingerprint based background check must be conducted on all contracted for IT services determined to be sensitive. This requirement is supported by NRS 239B, Disclosure of Personal Information to Government Agencies.

Background check must be processed through the Nevada Department of Public Safety and must consist of a State and Federal Bureau of Investigation (FBI) fingerprint-based background check. A conviction in any jurisdiction of any crime involving moral turpitude or indication of lack of business integrity or honesty, whether denominated a felony or misdemeanor, must be considered to be an unfavorable result of a background check. Any unfavorable results from a background check must be submitted to the State Chief Information Security Officer (CISO).

Unfavorable results from a background check must not be an automatic cause to refuse employment or cause for termination. The agency head after consult with the State Chief Information Security Officer (CISO) has the final decision on action to be taken or not taken based on the results of the report and disposition of court information.

TECHNICAL QUALIFICATIONS

It is mandatory that each component listed below in the Technical Qualifications be addressed. Failure to address each component will result in disqualification of the RFP response.

Vendors proposing to receive an award through this RFP must provide a detailed description in their proposal, which must include, at a minimum, the following information.

The State request Vendors to specify the types of communication and Intelligent Transportation Systems (ITS) site services they provide and the associated manufacturers of which they are certified. Equipment that the State may require installation emergency, and preventive maintenance on, are:

AC/DC Power Lines/Systems;

Antennas;

Cellular Ethernet gateways systems;

CCTV camera systems;

Dedicated Short Range Communications (DSRC) systems;

Ethernet Switches;

Fiber Optic Systems;

Engineering Services – Network, Fiber, Microwave, Computer Systems and RF Transmission;

Generator Systems;

Highway Advisory Radio (HAR) systems;

Message signs/ sign controllers;

Microwave Antennas;

Microwave Systems;

Roadside Weather Information Systems (RWIS);

Towers;

Traffic signals/ signal controllers;

Communications and transmission lines;

Two-way Radio Systems;

Vehicle flow detector systems; and Other associated communications and ITS related equipment or systems.

The State is soliciting for Vendors to provide the following types if communication and ITS site services and installation: Vendors must indicate which services and installation the Vendor can provide.

Agency coordination for site inspections;

Emergency maintenance;

Environmental compliance and remediation – All site activities must be in compliance with stipulations issued by permitting agency.

Equipment information recommendations to include specifications, warranty information and ongoing maintenance costs;

Equipment installations – note that for installation of towers which the project cost is $100,000.00 or more, the Vendor must pay prevailing wage pursuant to the requirements of NRS 338;

Equipment and facility testing;

Evaluations;

ITS, TIA, EIA, BICSI standards development and enforcement;

FCC compliance;

Land use issues – All land uses must be in compliance with stipulations issued by permitting agencies;

Logical and physical infrastructure documentation;

Network deployment projects;

Network expansion projects;

Other maintenance - general (on demand) or cyclical (as requested);

Project quotes;

Records maintenance of licenses and applicable permits;

Rack elevations and diagramming;

Repair maintenance;

Right-of-way permits;

Signal quality and data throughput expectation reports;

Site documentation;

Site improvement planning;

Site inspections;

Site installations;

Site surveys – this may include signal quality, data throughput expectation reports, photographs, blueprints coverage models and maps;

System integration;

System performance validation and verification;

System troubleshooting; and

Other communications and ITS related site services.

Proposers should be able to provide services on equipment types by numerous manufacturers. Proposers must indicate the equipment that the Vendor is certified and experienced on.

Antenna, Equipment Structures and Tower Maintenance

The work may include any of the tasks generally described below:

Install, remove, or move various types of communications antennas, equipment structures and / or associated mounting and stabilization hardware;

Install, remove, or move communications and transmission lines or associated mounting and support hardware;

Replace or repair various types of antennas, including microwave antenna radomes, feedhorns and / or associated antenna hardware;

Align microwave dish antennas; and

Perform tower structure maintenance including:

Periodic Inspection of Structure.

Tightening tower, antenna, or transmission line support hardware.

Replacing tower, antenna, or transmission line attachment hardware.

Other work not identified above.

Tower and Support Structure Installation and Maintenance Requirements and Standards

Requirements

Tower components, antenna, ITS structures, mounting structures, transmission line support structures, and related hardware are to be OEM, matching the installed equipment base at the site. Preferred OEM suppliers are Andrew Corp, Valmont/Microflect, Rohn, Sabre, or MTS. Other manufacturer’s equipment or hardware may not be substituted without prior authorization by requesting agency.

Vendor may be required to furnish material, not supplied by requesting agency. Requesting agency will direct the Vendor to supply material if required.

Vendor will install tower components, transmission line support structures, related equipment, and hardware, in accordance with manufacturer’s recommendations.

Vendor will adhere to applicable OSHA, State, or Local safety standards or procedures.

Standards

ASTM A325 “Standard Specification for High Strength Bolts for Structural Steel Joints, Including Suitable Nuts and Plain Hardened Washers”.

ANSI A14.3 “Safety Requirements for Fixed Ladders”.

Quality Control

Installer Qualifications: Installers must have three (3) or more years of experience installing towers, antenna support structures, ITS structures, transmission line support structures, and related hardware and components in public safety and carrier grade communications systems. This must include one (1) or more years of experience installing these components on high altitude mountaintop communications sites of 7000 ft. ASL altitude or more.

Foreman or Supervisor Qualifications: Each tower crew must have a designated-on site foreman or supervisor. The foreman or supervisor must have five (5) or more years of experience installing towers, antenna support structures, ITS structures transmission line support structures, and related hardware and components in public safety and the carrier grade communications systems. This must include three (3) or more years of experience installing high altitude mountaintop communications sites of 7000 ft. ASL altitude or more.

The Vendor’s foreman or supervisor (hereafter called supervisor) shall directly oversee all work performed by the Vendor’s work crew.

In addition to the installer, supervisor and foreman qualifications previously listed in this document refer to the attached sections governing ITS qualifications for ITS related projects. (See Attachment I).

Structural Requirements

Loading requirements per latest published EIA/TIA Standards at time of request.

A minimum basic wind speed of 100 Miles Per Hour (MPH) and a minimum ice load of 6” solid radial ice with attendant 85 MPH wind speed or EIA/TIA standards, whichever is greater, shall be used when determining requirements for towers and structures at elevations over 6000’ AMSL.

A minimum basic wind speed of 70 MPH and a minimum ice load of 1/2” solid radial ice with attendant 60 MPH wind speed or EIA/TIA standards, whichever is greater, shall be used when determining requirements for towers and structures at elevations below 6000’ AMSL.

Loading requires analysis and approval by Nevada licensed structural engineer.

Execution

Analysis: Verify that requesting agency supplied parts or components meet the above criteria. Notify requesting agency if component or part changes are required.

Select parts or components that will maintain long term performance in the application and will Meet the loading criteria.

Examination and Inspection

Before proceeding with work, verify that components and parts are correct, will fit, and will perform in the application. It is the Vendor’s responsibility to perform this function and to notify requesting agency if discrepancies exist.

Perform an inspection of tower or structure components adjacent to the maintenance or installation activity. Check for bolt tightness, wear, cracks, damaged galvanized surfaces, and other defects that would affect the integrity or operation of the tower system.

Sequencing

Do not remove tower members in a sequence that may endanger the structural integrity of the tower or structure. If necessary, ensure that proper supplemental bracing is applied to permit safe maintenance or operation of the structure or tower.

Allow sufficient time to complete the phased replacement of structural members so that the tower or structure will maintain full integrity and performance until the project can resume.

Removal and Replacement of Welded Members

Do not use thermal cutting or welding during structural member replacement unless approved by the OEM and requesting agency.

Field Connections and Spices

Any welding work to be performed by staff with appropriate required certifications and the presence of a certified inspector must be on site during any welding effort to supervise and certify the work. Make connections as indicated in manufacturer’s instructions or installation drawings. For high stress or primary structural members make connections where practical in locations where vertical or lateral support exists. Use splice devices or splice plates that provide 1.5 times the strength of the spliced material.

Install and tighten fasteners per manufacturer’s instructions. If bolt torque specifications are not specified, use standard torque values for the type and size of fastener being applied.

For structural components, use bolts conforming to ASTM A325 unless OEM specifications require other bolt specifications.

Corrosion Resistant Coatings

Touchup Galvanized Surfaces: Immediately after erection, clean abraded areas and apply galvanizing repair paint according to ASTM A780.

Dry film thickness of spray on galvanizing coatings is 3 - 6 mils.

Do not use non galvanizing paint unless approved by requesting agency.

Towers, ITS Structures and Antenna Grounding Requirements and Standards

Requirements

Grounding of antennas, ITS structures and transmission line is required on requesting agency communications sites.

Use ground kits or material specifically suited for grounding the specific type of transmission line in use. Use ground kits that allow for moisture sealing of the transmission line clamp attachment point.

Utilize compression type ground clamps on the transmission line that will not distort the transmission line or cause it to kink.

Ground conductors for transmission line shall be stranded, #6 or greater wire size, or the equivalent flat braided conductor.

Ground new building entrance outside buss bars to the site integrated ground system using 4-inch flat ribbon as directed.

Use 316 stainless steel, copper, or bronze fasteners throughout. Use appropriate washers and locking hardware. Use hardware that is of a compatible material with the other ground system components in contact.

Execution

Preparation

Clean all connection points of corrosion or paint before connection.

Conductor Installation

Roll conductors out evenly. Avoid kinking, unnecessary bending, folding, and looping.

Splice or terminate conductors using exothermic crimping, or crimp and solder techniques. Use correct size connectors or terminations. Inline splices or crimp on terminations must be permanently sealed from moisture incursion.

Buss Bar Installation

If buss bar installation is required use requesting agency specified insulated copper ground buss bar assemblies.

Measurement of existing ground system resistivity at a location closest to the installation of the ground buss bar must be recorded. Provide verification that the ground system meets minimum resistance reading measured by industry accepted practices. Document results provided to agency requesting work effort.

Install building entrance buss bar assemblies where required. Install buss bar under the building transmission line entrance location.

Allow 4-6 inches of workspace between the lowest transmission line run and the buss bar.

Use fasteners suitable for mounting the buss bar assembly. On steel plate shielded buildings use carbide drills to remove the exterior Granex panel to a diameter 1.5 times the bolt diameter. Drill and tap the subsurface steel plate to accommodate 3/8” NC mounting bolts. Seal all mounting bolt holes with RTV to prevent moisture incursion.

Transmission Line Grounding

Ground communications and transmission lines at two or three locations:

At the top of the vertical run 12” – 18” below the bend to the horizontal run to the antenna connector.

Where a ground buss bar exists, at the bottom of the vertical run 12” – 18” above the bend to the horizontal run under the ice bridge.

Just outside the building entrance at the ground buss.

The transmission line ground clamp and strap, at the bottom of the vertical run, are to be installed in such a manner that they make a connection to an insulated buss bar with a continuous electrical conductor to the station ground grid.

Ground connections shall have the least amount of small radius bending as is practical.

Should a bend be necessary in a grounding conductor, its radius of bend is to be as large as possible (3” minimum) to reduce the impedance of the bend to lightning current.

Do not coil or overlap ground conductors. Cut and re-terminate excessive length conductors.

The tower members and legs may be utilized to make the top grounding connection. The grounding conductor shall comply with the three (3) inch radius of bend rule.

Antenna, Communications, Transmission Line Installation and Maintenance Requirements and Standards

Requirements

Antennas, communications and transmission lines, support structures, hangers, strut assemblies and related hardware are to be OEM, matching the installed equipment base at the site.

OEM suppliers are Andrew Corp, Valmont / Microflect, Rohn, Sabre, or MTS. Other manufacturer’s equipment or hardware may not be substituted without prior authorization by the requesting agency.

Vendor may be required to furnish material, not supplied by requesting agency. Requesting agency will direct the Vendor to supply material if required.

Vendor will install communications and transmission lines, support structures and supports in accordance with manufacturer’s recommendations.

Loading requirements for determining application and selection of components and hardware shall use the following wind loading criteria:

A minimum basic wind speed of 100 MPH and a minimum ice load of six (6) inches solid radial ice with attendant 85 MPH wind speed shall be used when determining requirements for towers and structures at elevations over 6000’ AMSL.

A minimum basic wind speed of 70 MPH and a minimum ice load of 1/2” solid radial ice with attendant 60 MPH wind speed shall be used when determining requirements for towers and structures at elevations below 6000’ AMSL.

Loading requires analysis and approval by a Nevada licensed structural engineer.

ITS structures shall adhere to the loading requirements as identified in the individual project Scope of work, plans and requirements. If no requirements are listed, the requirements listed in this section shall be utilized.

All metal materials shall be either hot dip galvanized steel, 316 stainless steel, aluminum, bronze, or copper. Anodized, painted, or bare steel is not acceptable for tower components or transmission line support structures or assemblies.

Mating or paired hardware and material shall be compatible. Use fastening hardware that is designed for proper clearances to accommodate the galvanizing thickness of the mating hardware. Anti-seizing compound is required on all stainless-steel fasteners used in primary support structures or on 3/8” or larger diameter bolt threads.

Quality Control

Installer Qualifications: Installers must have three (3) or more years of experience installing microwave antennas, ITS systems, transmission lines and related hardware used in public safety and carrier grade communications systems. This must include one (1) or more years of experience installing these components on high altitude mountain top communication sites of 7000 ft. ASL altitude or more.

Foreman or Supervisor Qualifications: Each tower crew must have a designated-on site foreman or supervisor. This person must have five (5) or more years of experience installing microwave antennas, ITS systems, transmission lines and related hardware in public safety and carrier grade communication systems. This must include three (3) or more years of experience installing these components on high altitude mountain top communication sites of 7000 ft. ASL altitude or more.

The Vendor’s foreman or supervisor shall directly oversee all work performed by the Vendor’s work crew.

In addition to the installer, supervisor and foreman qualifications previously listed in this section refer to Attachment I.

Quality Assurance

Install or repair pursuant to the following:

Manufacturer’s directions, specifications, and drawings.

Industry accepted best practices for high reliability public safety and the carrier grade communications infrastructure.

Follow requesting agency installed equipment base methodology where options exist concerning hardware or equipment selection and application.

Consult the requesting agency project manager for clarification of procedure or design issues.

For ITS communications projects related to fiber optic back haul communications, the Vendor shall adhere to the specific methods, practices, and requirements identified in Attachment I, ITS Qualifications for ITS Related Projects.

Delivery, Storage and Handling

Deliver, store, and handle pursuant to the following:

Deliver all materials to site at such intervals to ensure that there is an uninterrupted progress of work.

Store materials to permit easy access for inspection and identification. When storing materials, keep material of moist ground using pallets, platforms, or other supports. Store material where it is not subject to theft of abuse.

Do not store materials on a tower or structure in a manner that might cause distortion or damage. Repair or replace damaged materials or structures as directed.

Store fasteners in a protected place. Clean and re-lubricate bolts and nuts that become dry or rusty before use.

Store, transport and handle antennas, communications, and transmission lines so that they are not damaged or degraded. These devices are subject to degradation due to mechanical distortion.

Antennas and Hardware

Waveguide/ Transmission Line Supports

Waveguide supports will utilize elastic rubberized cushion hangars.

Coaxial transmission line supports may use either rubberized cushion supports, or pre formed multiple run composite plastic block hangers. Stainless steel snap in hangers are acceptable only at the topmost portion of the transmission line runs from the ladder to the antenna. Hanger selection will vary on application. Consult the requesting agency project manager for acceptance if using support systems other than that similar to the installed base at the communications site.

Transmission line support bridge structure will be similar to Valmont B501 series solid steel 12-inch-wide bridge with four (4) inch diameter concrete anchored galvanized steel stanchions.

Antenna Mounts and Transmission Line Hardware

Tower antenna mounts and transmission line that support hardware are to be manufactured by Valmont / Microflect unless the proper mounts or hardware are not reasonably available by this manufacturer for the specific tower, structure, or antenna. Requesting agency must approve substitutions.

Corrosion Resistant Coatings

High-zinc-dust-content paint for re-galvanizing welds and repair painting galvanized steel, with dry film containing not less than 93 percent zinc dust by weight and complying with DOD-P-21035A or SSPC-Paint 20.

The dry film thickness of spray on galvanizing coatings is three (3) – six (6) mils.

Examination

Before installing transmission lines and antenna, verify antenna direction and elevation.

Do not proceed with installation until unsatisfactory conditions have been corrected.

Inspect antennas, communications, transmission lines and related components for damage or mechanical distortion prior to installation. Report any damage to requesting agency immediately.

Preparation

Provide temporary supports during installation to secure the transmission line against temporary construction loads and permit loads equal in intensity only up to normal design loads.

Remove temporary supports only when permanent support systems are in place unless otherwise directed.

Antennas, communications, and transmission lines

Install antennas, communications, and transmission lines in accordance with manufacturer’s instructions. Install antenna mounting brackets and transmission line supports as indicated on manufacturer’s drawings.

Support communications and transmission lines with hangers at intervals not exceeding the transmission line manufacturer’s recommendations. In any case spacing may not be greater than three feet. Utilize transmission line ladders where practical for vertical runs on the tower.

Run communications, transmission lines, and waveguide in straight lines where possible. Straighten minor undulations in transmission line runs.

Group multiple communications and transmission line runs so that individual lines can exit the group without twisting around the other lines or displacing other lines within the group.

Run and attach lines under tower members so maintenance personnel can stand on the tower members and not crush or damage the communications and transmission lines. Route communications and transmission lines so that they are shielded by tower members from falling ice. Install shielding hardware and extra support members where reasonable and necessary to protect the transmission line from damage.

Run communications and transmission lines so that they are well clear of climbing ladders and normal pathways that maintenance personnel would use when climbing on the tower or structure. Use practices that promote neat, orderly routing of the communications and transmission lines and promote a safe working environment for tower maintenance personnel.

Bends in communications and transmission lines shall conform to manufacturer’s specifications so that damage or loss of performance does not occur. Use manufacturer approved bending mandrels for waveguide. Form bends so that the tension laden twists are avoided.

Bend waveguide line in stages where practical so that terminations have no significant tension applied. Plan transmission line routing so that there is sufficient extra transmission line length stored in re-formable bends to allow for cut off and re-termination of the connectors.

Make transmission line connections at the antenna in accordance with equipment manufacturers’ instructions. Use pressure windows at the appropriate termination points. Allow for pressurization of the antenna feed horn when installing pressure windows on waveguide runs.

Pressure test all waveguide runs and pressurized air dielectric coaxial runs. Allowable leakage is one (1) psi. drop over 24 hours at three (3) psi. initial pressurization. Pressurized transmission lines that develop leakage rates in excess of this rate over the warranty period will be considered defective and will be subject to warranty repair.

Align microwave antennas utilizing electronic alignment equipment or RCL indicators at each site. Verify that RCL levels match calculated signal levels corrected for known tolerances. Acceptable variance is 1 db.

Install side struts straight back to the tower where practical and per manufactures instructions.

The struts shall be anchored directly to a tower member or in such a manner that the anchoring device or attachment will not move or shift under climactic conditions outlined in these specifications.

Where communications and transmission lines penetrate the building, utilize multi-port wall entry assemblies. Install an entry boot to provide a weather- tight seal. Install suitable ground connections outside the wall entry panel.

Ground all equipment in accordance with manufacturer’s recommendations.

Final terminations of waveguide in building shall be near the radio at the location of the existing termination point, or on new installations as determined by requesting agency.

Field Connections

Make connections as indicated using OEM approved procedures.

VSWR Testing and Pressure Testing

The Vendor may be required sweep test newly installed or relocated waveguide. Measured swept VSWR may not exceed the manufacturer’s worst-case specification for the assembled, terminated, and installed transmission line by more than 2 db.

The Vendors will VSWR test newly installed or relocated coaxial transmission line. VSWR in the transmission line in excess of the manufacturer’s worst-case specification shall not exceed 1.5% for assembled and installed communications and transmission lines.

The Vendor will VSWR test newly installed antenna – transmission line systems for VSWR. Total VSWR for coax antenna – transmission line systems shall not exceed 4% unless antenna location constraints cause higher than normal VSWR in the antenna itself. In this case no more than 7% VSWR is acceptable.

Repairs and Replace

Repair any damaged communications, transmission lines, or antenna in accordance with manufacturer’s instructions immediately after installation. If suitable repairs cannot be made, then:

Entire run of communications or transmission line

Any damaged antenna parts necessary to restore to original condition and performance.

The Vendor is responsible for cost of replacement communications or transmission line that is damaged during installation by the Vendor.

The Vendor is responsible for cost of a replacement antenna or repair parts where the antenna was damaged beyond repair during installation by the Vendor. Repairs of damage caused by errors in the Vendor’s installation of the antenna; must restore the antenna to the original life span, form, fit and functionality.

Damage to antennas, communications, transmission line and structures caused by work done in an emergency basis and done in inclement weather conditions is exempted if reasonable care was exercised during the work project.

Repair galvanized surfaces: Immediately after installation, clean abraded areas or ungalvanized cut surfaces by application of galvanizing repair paint according to ASTM A780.

COMPANY BACKGROUND AND REFERENCES

VENDOR INFORMATION

Vendors shall provide a company profile in the table format below.

Company name:

Ownership (sole proprietor, partnership, etc.):

State of incorporation:

Date of incorporation:

# of years in business:

List of top officers:

Location of company headquarters, to include City and State:

Location(s) of the office that shall provide the services described in this RFP:

Number of employees locally with the expertise to support the requirements identified in this RFP:

Number of employees nationally with the expertise to support the requirements in this RFP:

Location(s) from which employees shall be assigned for this project:

Pursuant to NRS 333.3354, the State of Nevada awards a five percent (5%) preference to a vendor certifying that its principal place of business is in Nevada. The term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v. Friend, 559 U.S. 77 (2010), typically meaning a company’s corporate headquarters. This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis. To claim this preference a business must submit a letter with its proposal showing that it qualifies for the preference.

Please be advised, pursuant to NRS 80.010, a corporation organized pursuant to the laws of another state shall register with the State of Nevada, Secretary of State’s Office as a foreign corporation before a contract can be executed between the State of Nevada and the awarded vendor, unless specifically exempted by NRS 80.015.

The selected vendor, prior to doing business in the State of Nevada, shall be appropriately licensed by the State of Nevada, Secretary of State’s Office pursuant to NRS 76. Information regarding the Nevada Business License can be located at http://nvsos.gov.

Nevada Business License Number:

Legal Entity Name:

Is “Legal Entity Name” the same name as vendor is doing business as?

Yes

No

If “No”, provide explanation.

Has the vendor ever been engaged under contract by any State of Nevada agency?

Yes

No

If “Yes”, complete the following table for each State agency for whom the work was performed. Table can be duplicated for each contract being identified.

Name of State agency:

State agency contact name:

Dates when services were performed:

Type of duties performed:

Total dollar value of the contract:

Are you now or have you been within the last two (2) years an employee of the State of Nevada, or any of its agencies, departments, or divisions?

Yes

No

If “Yes”, please explain when the employee is planning to render services, while on annual leave, compensatory time, or on their own time?

If you employ (a) any person who is a current employee of an agency of the State of Nevada, or (b) any person who has been an employee of an agency of the State of Nevada within the past two (2) years, and if such person shall be performing or producing the services which you shall be contracted to provide under this contract, you shall disclose the identity of each such person in your response to this RFP, and specify the services that each person shall be expected to perform.

Disclosure of any significant prior or ongoing contract failures, contract breaches, civil or criminal litigation in which the vendor has been alleged to be liable or held liable in a matter involving a contract with the State of Nevada or any other governmental entity. Any pending claim or litigation occurring within the past six (6) years which may adversely affect the vendor’s ability to perform or fulfill its obligations if a contract is awarded as a result of this RFP shall also be disclosed.

Does any of the above apply to your company?

Yes

No

If “Yes”, please provide the following information. Table can be duplicated for each issue being identified.

Date of alleged contract failure or breach:

Parties involved:

Description of the contract failure, contract breach, or litigation, including the products or services involved:

Amount in controversy:

Resolution or current status of the dispute:

Status of the litigation:

Vendors shall review and provide if awarded a contract the insurance requirements as specified in Attachment D, Insurance Schedule for RFP 99SWC-S1212.

Company background/history and why vendor is qualified to provide the services described in this RFP. Limit response to no more than five (5) pages.

Provide a brief description of the length of time vendor has been providing services described in this RFP to the public and/or private sector.

Financial information and documentation to be included in accordance with Section 8.5, Part III – Confidential Financial Information.

Dun and Bradstreet Number

Federal Tax Identification Number

SUBCONTRACTOR INFORMATION

Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this RFP. This does not include third parties who provide support or incidental services to the contractor.

Does this proposal include the use of subcontractors?

Yes

No

If “Yes”, vendor shall:

Identify specific subcontractors and the specific requirements of this RFP for which each proposed subcontractor shall perform services.

If any tasks are to be completed by subcontractor(s), vendors shall:

Describe how the work of any subcontractor(s) shall be supervised, channels of communication shall be maintained and compliance with contract terms assured; and

Describe your previous experience with subcontractor(s).

Provide the same information for any proposed subcontractors as requested in Section 3.1, Vendor Information.

Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor shall notify the using agency of the intended use of any subcontractors not identified within their original proposal and provide the information originally requested in the RFP in Section 3.2, Subcontractor Information. The vendor shall receive agency approval prior to subcontractor commencing work.

BUSINESS REFERENCES

Vendors shall provide a minimum of three (3) business references from similar projects performed for private and/or public sector clients within the last three (3) years.

Vendors shall submit Attachment E, Reference Questionnaire to their business references.

It is the vendor’s responsibility to ensure that completed forms are received by the Purchasing Division on or before the deadline as specified in Section 7, RFP Timeline for inclusion in the evaluation process. Reference Questionnaires not received, or not complete, may adversely affect the vendor’s score in the evaluation process.

The State reserves the right to contact and verify any and all references listed regarding the quality and degree of satisfaction for such performance.

VENDOR STAFF RESUMES

A resume shall be completed for each proposed key personnel responsible for performance under any contract resulting from this RFP per Attachment F, Proposed Staff Resume.

COST

Cost shall be provided on Attachment G and submitted as part II of this RFP.

FINANCIAL

PAYMENT

Upon review and acceptance by the State, payments for invoices are normally made within 45 – 60 days of receipt, providing all required information, documents and/or attachments have been received.

Pursuant to NRS 227.185 and NRS 333.450, the State shall pay claims for supplies, materials, equipment and services purchased under the provisions of this RFP electronically, unless determined by the State Controller that the electronic payment would cause the payee to suffer undue hardship or extreme inconvenience.

BILLING

The State does not issue payment prior to receipt of goods or services.

The vendor shall bill the State as outlined in the approved contract and/or payment schedule.

The State presently has a Procurement Card Program that participating State agencies may use to pay for some of their purchases. The Program is issued through a major financial institution and is treated like any other major credit card. Using agencies may desire to use the card as a method of payment. No additional charges or fees shall be imposed for using the card. Please indicate in your proposal response if you will accept this method of payment.

TIMELINESS OF BILLING

The State is on a fiscal year calendar. All billings for dates of service prior to July 1 shall be submitted to the State no later than the first Friday in August of the same year. A billing submitted after the first Friday in August that forces the State to process the billing as a stale claim pursuant to NRS 353.097, shall subject the contractor to an administrative fee not to exceed $100.00. This is the estimate of the additional costs to the State for processing the billing as a stale claim and this amount shall be deducted from the stale claims’ payment due the contractor.

WRITTEN QUESTIONS AND ANSWERS

The Purchasing Division shall accept questions and/or comments in writing regarding this RFP as noted below:

QUESTIONS AND ANSWERS

All questions regarding this RFP should be submitted using the Bid Q&A feature in NevadaEPro.

To access the Bid Q&A:

Log into your Seller account on NevadaEPro.

Click the Bids Tab in the header.

Click View under Bid Q&A on the appropriate Bid Solicitation under the Open Bids section.

The deadline for submitting questions is as specified in Section 7,…