Final_RFQ_758_2500000066_2_SO_FORM.PDF
PDF 389 KB Posted
- Attached to
- Engraving Machine
- Solicitation number
- RFQ 758 2500000066 2
- Issued by
- Johnson County, Kentucky
About this file
This is a Solicitation Modification document issued by the Commonwealth of Kentucky for the Department of Criminal Justice Training (DOCJT). The solicitation, RFQ 758 2500000066, requests one medium format engraving machine, specifically a Phoenix 1212 Engraver or approved equal. The machine must engrave name badges, name plates, leather, wood, glass, and metal items with a marking area no greater than 12x10 inches and minimum engraving capabilities for items ranging from 3 inches by 1 inch to 10 inches by 3 inches in size. Required features include auto-centering capabilities, automatic item measurement, laser and rotary engraving capabilities, three specified carb cutter sizes, a kit tablet with stand for operation, USB/Bluetooth connectivity, and vendor-provided training and technical support. The original solicitation closing date was extended to April 21, 2025, at 1:30 PM ET. The machine will be shipped to and billed to the Department of Criminal Justice Training at 4449 Kit Carson Drive, Richmond, Kentucky 40475.
The solicitation requires vendors to submit completed bid information with best price and best delivery terms. All pricing must be inclusive of shipping and handling. Bidders must submit comprehensive product literature demonstrating that the proposed equipment meets or exceeds all minimum essential specifications and salient characteristics, with insufficient documentation or non-compliant specifications resulting in bid rejection. Vendors should contact Angie Johnson at 502-564-6194 for additional information. All offers are subject to the terms and conditions outlined in Attachment A and any subsequent addenda, with the Finance and Administration Cabinet retaining the right to declare non-compliant vendors ineligible for further participation.
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Text version
Document ID: RFQ 758 2500000066 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 2
TITLE: Engraving Machine
Date Issued:
04/14/2025 Record Date:
04/14/2025
Solicitation Closes Date:
04/21/2025 Time:
13:30
Solicitation No:
RFQ 758 2500000066
Reason for Modification
Addendum is to respond to Vendor submitted questions and answers. The closing date has been extended to April 21, 2025 at 1:30 PM, ET. The following was also added to the extended description of line item #1:
Product information should be submitted in the online response to clearly identify the item meets or exceeds fully the minimum essential specifications and salient characteristics referenced in the Solicitation. Failure to enclose sufficient literature may result in a non-responsive bid. Bids that contain products/specifications that fail to meet the minimum essential requirements shall be deemed non-responsive.
Online Bidding Prohibited: No For Information Call:
Angie Johnson 502-564-6194
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
Document ID: RFQ 758 2500000066 Page: 2
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFQ 758 2500000066 Page: 3
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Engraving Machine 1.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
66530 Engraving Machines (For Nameplates), Accessories, and Stock
Extended Description DOCJT is requesting a Medium Format, Phoenix 1212 Engraver or Approved Equal engraving machine which must have capabilities to engrave: name badges, name plates, leather, wood, glass, and metal items.
Machine shall have the following:
1) Marking area no greater than 12X10
2) Minimum area the engraver must have to be able to engrave items which are minimum 3 inches width and 1 inch height to 10 inches width and 3 inches height
3) Auto-Centering Capabilities
4) Machine automatically measures items
5) Laser & Rotary for engraving purposes
6) Must have the following carb cutter sizes and 015: Has a wider cutting edge and finer clearance angle.
030: Has a narrower cutting edge and thicker clearance angle.
060: Has a narrower cutting edge and thicker clearance angle
7) Must include kit tablet to operate engraver
8) Must include tablet stand to hold tablet
9) Optional training provided by vendor on machine
10) USB/Bluetooth Capability
11) Vendor provided onsite training
12) Vendor provided technical support
13) Vendor provided maintenance
14) Price must be inclusive of all shipping and handling.
Product information should be submitted in the online response to clearly identify the item meets or exceeds fully the minimum essential specifications and salient characteristics referenced in the Solicitation. Failure to enclose sufficient literature may result in a non-responsive bid. Bids that contain products/specifications that fail to meet the minimum essential requirements shall be deemed non-responsive.
Shipping Information Department of Criminal Justice Training
4449 Kit Carson Dr
Richmond KY 40475
Billing Information Department of Criminal Justice Training
4449 Kit Carson Dr
Richmond KY 40475
Document ID: RFQ 758 2500000066 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Best Delivery
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 5
2500000066 Final Engraving Machine Total Pages: 5
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