Final_RFP_758_2700000012_1_SO_FORM.PDF
PDF 269 KB Posted
- Attached to
- HCM ERP System Replacement - Phase 1
- Solicitation number
- RFP 758 2700000012 3
- Issued by
- Elliott County, Kentucky
About this file
This is a Request for Proposal (RFP) issued by the Commonwealth of Kentucky, Finance and Administration Cabinet, Office of Administrative Services, for the procurement of an HCM (Human Capital Management) ERP System Replacement – Phase 1. The solicitation was issued on July 23, 2026, with a closing date and time of August 31, 2026, at 15:30. Prospective vendors must submit a Proposed Technical Solution and a Proposed Cost Solution electronically by the closing date. The contract will be administered by the Personnel – Office of Administrative Services, located at 501 High Street, 3rd floor, Frankfort, Kentucky 40601. All bids must comply with the terms and conditions outlined in Attachment A of the solicitation and any subsequent addenda. Vendors who fail to meet the solicitation requirements risk being deemed ineligible from further participation in the procurement process.
The RFP does not specify a unit cost, line total, or contract amount in the documentation provided, with pricing and contract terms to be determined through the evaluation of submitted proposals. The solicitation is classified under Commodity Group 20964 (Personnel Software) and permits online bidding. For additional information, interested parties may contact Jenifer Taylor at 502-564-6522. Vendors must provide complete bid information including company ownership type, Federal Employer Identification Number (FEIN), and authorized signatures unless responses are submitted electronically. The specific pricing structure, set-asides, funding sources, and contract duration will be detailed in the full RFP attachments and terms and conditions documentation.
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Text version
Document ID: RFP 758 2700000012 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: HCM ERP System Replacement - Phase 1
Date Issued:
07/23/2026 Record Date:
07/23/2026
Solicitation Closes Date:
08/31/2026 Time:
15:30
Solicitation No:
RFP 758 2700000012
Online Bidding Prohibited: No
For Information Call:
Jenifer Taylor 502-564-6522
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFP 758 2700000012 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 HCM ERP System Replacement - Phase 1
Comm Code Comm Description Manufacturer Model # Manuf Part #
20964 Personnel Software
Extended Description See RFP attachments
Shipping Information Personnel - Office of Administrative Services persdfs@KYMSOffice.onmicrosoft.com 501 High Street, 3rd floor
Frankfort KY 40601
Billing Information Personnel - Office of Administrative Services
501 High Street, 3rd floor
Frankfort KY 40601
Document ID: RFP 758 2700000012 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Proposed Technical Solution. Submit electronically by Closing Date & Time.
Proposed Cost Solution. Submit electronically by Closing Date & Time.
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 4
2700000012 Final HCM ERP System Replacement - Phase 1 Total Pages: 4
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