Final_RFB_785_2700000172_1_SO_FORM.PDF
PDF 279 KB Posted
- Attached to
- RFB-100-27 CHFS OAK Repair Building 501 Chiller
- Solicitation number
- RFB 785 2700000172 3
- Issued by
- Kentucky
About this file
This is a Scope of Work form for RFB-100-27, a repair project issued by the Commonwealth of Kentucky Cabinet for Health and Family Services (CHFS) for the Oakwood campus located in Owensboro, Kentucky. The project involves the repair of the chiller system serving Building 501 at the Oakwood facility. The scope of work document outlines the technical specifications and requirements for the chiller repair work, including assessment of the existing equipment, necessary repairs or replacement components, testing, and commissioning to restore the chiller to full operational capacity. The document establishes the performance standards and acceptance criteria that the winning contractor must meet upon completion of the work.
The repair project is funded through CHFS capital improvement appropriations for the Oakwood campus facility maintenance. Specific pricing terms, contract award dates, and performance timelines are established within the request for bid process. The project is open to qualified contractors capable of performing HVAC system repairs and maintenance work on large commercial chiller equipment. No specific set-asides or small business preferences are indicated in this scope of work document, and the contract will be awarded to the responsive and responsible bidder submitting the lowest compliant bid in accordance with Kentucky's competitive procurement requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_RFB_785_2700000172_2_SO_FORM.PDF | ||
| Addendum Two.pdf | ||
| Final_RFB_785_2700000172_3_SO_FORM.PDF | ||
| Addendum One.pdf |
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Text version
Document ID: RFB 785 2700000172 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: RFB-100-27 CHFS OAK Repair Building 501 Chiller
Date Issued:
10/13/2026 Record Date:
10/13/2026
Solicitation Closes Date:
11/10/2026 Time:
13:30
Solicitation No:
RFB 785 2700000172
Online Bidding Prohibited: No
For Information Call:
Susan Ward 502-226-0335
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2700000172 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-100-27 CHFS OAK Repair Building 501 Chiller
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
The project consists of the replacement of failing modular air cooled chillers located in an areaway of the Building 501. Two chillers shall replace 9 modular units. Existing electrical gear will be utilized with new fuses and new conductors. Duct modifications will extend the condenser air to the grade level of the areaway. New piping and heat trace will be installed from the mechanical room wall to the new chillers.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2700000172 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-100-27
Chiller Replacement Oakwood Building 501 Cabinet for Health and Family Services Somerset, Kentucky
Project Description
The project consists of the replacement of failing modular air cooled chillers located in an areaway of the Building
501. Two chillers shall replace 9 modular units. Existing electrical gear will be utilized with new fuses and new conductors. Duct modifications will extend the condenser air to the grade level of the areaway. New piping and heat trace will be installed from the mechanical room wall to the new chillers.
SITE VISIT INFORMATION:
There will be a site visit on this project. Interested contractors are encouraged to attend. The site visit will be held on 10/29/2026 at 12:00 P.M. Eastern Time. The site visit will be held at 2441 S Hwy 27, Somerset, KY 42501.
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Consultant: Gunnar Wagoner, BCCLT, Inc., wagoner@bcclt.com, (502) 708-1860 Project Manager: Greg Schenck, Division of Engineering and Contract Administration, Greg.Schenck@ky.gov,
(502) 234-0519 Agency: Patrick Mooney, Cabinet for Health and Family Services, patrick.mooney@ky.gov, (502) 782-6105 Purchasing Agent: Susan Ward, Division of Engineering and Contract Administration, Susan.Ward@ky.gov, (502) 226-0335
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Document Phase Document Description Page 4
2700000172 Final RFB-100-27 CHFS OAK Repair Building 501 Chiller
Total Pages: 5 https://www.stateofkyplanroom.com
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 3:00 P.M., Eastern Time.
The dial in number is (502) 782-2663 Conference ID# 240522018# Participant code is 75309#
Document Phase Document Description Page 5
2700000172 Final RFB-100-27 CHFS OAK Repair Building 501 Chiller
Total Pages: 5 https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
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