Final_RFB_785_2700000022_2_SO_FORM.PDF
PDF 279 KB Posted
- Solicitation number
- RFB 785 2700000022 2
- Issued by
- Calloway County, Kentucky
About this file
This is a Solicitation Modification issued by the Commonwealth of Kentucky, Division of Engineering & Contract Administration, for a construction services project at General Butler State Resort Park in Carrollton, Kentucky. The project scope consists of repair and replacement of deteriorated concrete elements, including concrete retaining walls, slabs-on-grade, and elevated slabs. Additional work includes modification of sidewalks and ramps on the north side of the building to address varying finish floor elevations, as well as removal and replacement of three sets of stairs—two wooden stairs at the building's north and south ends to be replaced with steel stringers and precast concrete treads, and one timber-framed stair on the west side to be replaced with a similar timber-framed stair. A mandatory site visit meeting is scheduled for July 22, 2026, at 9:30 A.M. Eastern Time at the General Butler State Resort Park Lodge, located at 1608 KY-227, Carrollton, Kentucky 41008. The solicitation closes on August 19, 2026, at 1:30 P.M. Eastern Time, with a public bid reading by conference call at 3:00 P.M. the same day. All bids must be submitted electronically through the Commonwealth's eProcurement system; postal and hand-delivered bids will not be accepted. Bidders must be registered in the Vendor Self Service (VSS) System and should allow 24-48 hours for registration completion.
Bidders must submit their Official Bid Document and Bid Bond as a single combined PDF attachment through the eProcurement system, with the actual contract amount entered on the official bid document rather than in the system line item. Plan and specification documents are available at no charge through https://www.stateofkyplanroom.com, with customer service available at 1-800-888-0693. Contractors obtaining plans from other sources will not be registered as planholders and will not receive addenda. All procurement questions should be directed to the Purchasing Agent, Susan Ward, at (502) 226-0335 or Susan.Ward@ky.gov. The project contacts include Mark Simpson (Architect), Joseph Beaudette (Consultant), David Trautwein (Project Manager), and Moinuddin Khaja (Agency). Bidders are cautioned to submit responses well in advance of the closing deadline, as delays related to registration issues, document uploads, or technical difficulties will not justify acceptance of late bids.
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| File | Type | Posted |
|---|---|---|
| Final_RFB_785_2700000022_1_SO_FORM.PDF | ||
| Addendum One.pdf |
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Text version
Document ID: RFB 785 2700000022 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 2
TITLE: RFB-22-27 Parks Multi Structural Investigation East GB
Date Issued:
08/13/2026 Record Date:
08/13/2026
Solicitation Closes Date:
08/19/2026 Time:
13:30
Solicitation No:
RFB 785 2700000022
Reason for Modification
Addendum One
Online Bidding Prohibited: No
For Information Call:
Susan Ward 502-226-0335
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2700000022 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-22-27 Parks Multi Structural Investigation East GB
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
The project consists of the repair and replacement of various deteriorated concrete elements including concrete retaining walls, slabs-on-grade, and elevated slabs. The top of a portion of the existing concrete retaining wall is to be removed to allow new slab-on-grade to extend over the wall, allowing for expanded views from the bar area. Sidewalks / ramps are to be modified on the north side of the building to address varying finish floor elevations.
The project also includes removal and replacement of three sets of stairs. Two sets of existing wooden stairs at the far north and south ends of the building will be removed and replaced with new steel stringers with precast concrete treads. An existing timber-framed stair on the west side of the building will be removed and replaced with a similar timber-framed stair.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2700000022 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-22-27
Multi-Park Structural Investigation East General Butler State Resort Park Carrollton, Kentucky
Project Description
The project consists of the repair and replacement of various deteriorated concrete elements including concrete retaining walls, slabs-on-grade, and elevated slabs. The top of a portion of the existing concrete retaining wall is to be removed to allow new slab-on-grade to extend over the wall, allowing for expanded views from the bar area.
Sidewalks / ramps are to be modified on the north side of the building to address varying finish floor elevations.
The project also includes removal and replacement of three sets of stairs. Two sets of existing wooden stairs at the far north and south ends of the building will be removed and replaced with new steel stringers with precast concrete treads. An existing timber-framed stair on the west side of the building will be removed and replaced with a similar timber-framed stair.
SITE VISIT INFORMATION:
There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit meeting will be held on 7/22/2026 at 9:30 A.M. Eastern Time. The site visit meeting will be held at General Butler State Resort Park Lodge located at 1608 KY-227 Carrollton, KY 41008.
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Architect: Mark Simpson, Kesler Simpson, mark@ksa-llc.com, (859) 644-0402 Consultant: Joseph Beaudette, KPFF, Inc., joseph.beaudette@kppf.com, (502) 325-0100 Project Manager: David Trautwein, Division of Engineering and Contract Administration, David.Trautwein@ky.gov, (502) 330-5863 Agency: Moinuddin Khaja, Department of Parks, moinuddin.khaja@ky.gov, (571) 234-2539 Purchasing Agent: Susan Ward, Division of Engineering and Contract Administration, Susan.Ward@ky.gov, (502) 226-0335
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Document Phase Document Description Page 4
2700000022 Final RFB-22-27 Parks Multi Structural Investigation East
GB
Total Pages: 5 https://www.stateofkyplanroom.com
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 3:00 P.M., Eastern Time.
The dial in number is (502) 782-2663 Conference ID# 240522018# Participant code is 75309#
Document Phase Document Description Page 5
2700000022 Final RFB-22-27 Parks Multi Structural Investigation East
GB
Total Pages: 5 https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
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