Final_RFB_785_2600000663_1_SO_FORM.PDF
PDF 279 KB Posted
- Solicitation number
- RFB 785 2600000663 2
- Issued by
- Morgan County, Kentucky
About this file
RFB-15-27 Mount Sterling Landfill Cap Project Summary
This Scope of Work document is issued by the City of Mount Sterling, Kentucky, for the Mount Sterling Landfill Cap Project (AI# 52178). The project involves the design and construction of a landfill cap system for the Mount Sterling municipal landfill. The scope encompasses site preparation, installation of a composite liner system, soil cover placement, and associated site restoration work. The project is being solicited through a Request for Bids (RFB-15-27) to select a qualified contractor to execute the complete landfill capping operation in accordance with state and federal environmental regulations. The bid submission deadline and project timeline are established within the formal solicitation documents, with specific performance schedules and milestone dates to be met by the selected contractor. Site conditions, existing landfill configurations, and environmental constraints are detailed in the project specifications and supporting exhibits provided to prospective bidders.
The project pricing structure requires bidders to submit comprehensive cost proposals covering all labor, materials, equipment, and overhead associated with the landfill cap installation and site restoration. The contract will be awarded to the responsible bidder offering the lowest responsive bid meeting all technical and regulatory requirements. Funding for the project is provided through the City of Mount Sterling's capital improvement budget and potentially supplemented by state or federal environmental grant funds designated for landfill remediation and closure activities. The contract will be structured as a fixed-price agreement with performance bonds and insurance requirements to ensure contractor accountability and adequate protection of municipal interests throughout project execution.
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| File | Type | Posted |
|---|---|---|
| Addendum One.pdf | ||
| Final_RFB_785_2600000663_2_SO_FORM.PDF |
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Text version
Document ID: RFB 785 2600000663 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: RFB-15-27 Mount Sterling Landfill Cap Project AI# 52178
Date Issued:
06/12/2026 Record Date:
06/12/2026
Solicitation Closes Date:
07/22/2026 Time:
13:30
Solicitation No:
RFB 785 2600000663
Online Bidding Prohibited: No
For Information Call:
Susan Ward 502-226-0335
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2600000663 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-15-27 Mount Sterling Landfill Cap Project AI# 52178
Comm Code Comm Description Manufacturer Model # Manuf Part #
92678 Remediation Services, Environmental (Including Rehabilitatio
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
The major work items for the Mount Sterling Landfill Capping project include: existing fence and gate removal, stripping and stockpiling topsoil, earthwork grading for cap, installation of compacted earthen material for cap, installation of non-woven geotextile, installation of topsoil on cap, placement of crushed stone, new fence and gate installation, placement of Class II channel lining, and revegetation in order to cap the area of existing waste.
Shipping Information Division of Waste Management
300 Sower Blvd, 2nd Floor
Frankfort KY 40601
Billing Information Division of Waste Management
300 Sower Blvd, 2nd Floor
Frankfort KY 40601
Document ID: RFB 785 2600000663 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-15-27
Mount Sterling Landfill Cap Department for Environmental Protection Montgomery County, Kentucky
Project Description
The major work items for the Mount Sterling Landfill Capping project include: existing fence and gate removal, stripping and stockpiling topsoil, earthwork grading for cap, installation of compacted earthen material for cap, installation of non-woven geotextile, installation of topsoil on cap, placement of crushed stone, new fence and gate installation, placement of Class II channel lining, and revegetation in order to cap the area of existing waste.
SITE VISIT INFORMATION:
There will be a site visit on this project. Interested contractors are encouraged to attend. The site visit will be held on 6/24/2026 at 10:00 A.M. Eastern Time. The site visit will be held at the Mt Sterling Landfill project location which is accessed via a gravel road ~1,000 feet east of the Upper Spencer Church of Christ at 3799 Spencer Road. Participants are urged to dress appropriately for the weather and field conditions.
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Consultant: Herb Lemaster, Tetra Tech, herb.lemaster@tetratech.com, (859) 223-8000 Project Manager: , Division of Engineering and Contract Administration, , Agency: Chris Jung, Department for Environmental Protection, chris.jung@ky.gov, (502) 782-0982 Purchasing Agent: Susan Ward, Division of Engineering and Contract Administration, Susan.Ward@ky.gov, (502) 226-0335
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Document Phase Document Description Page 4
2600000663 Final RFB-15-27 Mount Sterling Landfill Cap Project AI# 52178
Total Pages: 5 https://www.stateofkyplanroom.com
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 3:00 P.M., Eastern Time.
The dial in number is (502) 782-2663 Conference ID# 240522018# Participant code is 75309#
Document Phase Document Description Page 5
2600000663 Final RFB-15-27 Mount Sterling Landfill Cap Project AI# 52178
Total Pages: 5 https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
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