Final_RFB_785_2300000106_2_SO_FORM.PDF

PDF 1 MB Posted Aug 23, 2022

Attached to: RFB-15-23 Tornado Damage Equipment & Maint Garage Mayfield
Solicitation number: RFB 785 2300000106 2
Issued by: Fulton County, Kentucky

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Written by GovTribe AI · Mar 11, 2026

This is a Solicitation Modification document from the Commonwealth of Kentucky's Division of Engineering and Contract Administration for the Department of Juvenile Justice. The solicitation seeks general construction services to repair tornado damage at the Mayfield Youth Development Center in Mayfield, Kentucky. The project encompasses three primary areas: demolition and reconstruction of an Equipment Garage with a new connector structure to an adjoining Maintenance Shop; expansion and renovation of the existing Maintenance Garage with a 12' x 30' addition; and complete demolition and reconstruction of a Lawn and Garden Storage facility as a new pole barn structure. The solicitation was originally issued on July 11, 2022, and has been resolicited following receipt of no bids. The revised official bid opening date is September 8, 2022, at 2:00 P.M. Eastern Time, with bids submitted via MOVEit FTP. Interested contractors were encouraged to conduct site visits on August 24, 2022, from 9:00 A.M. to 2:00 P.M. Central Time, with Matthew Mohler from the Department of Juvenile Justice available at (270) 978-3716. Questions regarding the project should be directed to Curt Swinford at CMS Architects (curt@cms-architects.com, 270-527-5805). All bid documents, specifications, and drawings are available through the State of Kentucky Plan Room at no charge for download.

The solicitation does not specify unit costs or line totals, as pricing is to be provided by bidding contractors. All documents must be submitted electronically; online bidding is prohibited, requiring submission through the designated MOVEit system. Bidders must clearly identify their firm's position as prime bidder, miscellaneous subcontractor, material supplier, or other category. All forms included in the bid documents must be completely filled out upon submission. The document indicates this is a secure submission process with date and time stamping; however, no late bids will be accepted, and bidders assume full responsibility for timely delivery. Contractors were advised to follow current state COVID guidelines, though a subsequent addendum clarified that specific Department of Corrections COVID requirements do not apply to this project.

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Document ID: RFB 785 2300000106 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Modification: Yes Version #: 2

TITLE: RFB-15-23 Tornado Damage Equipment & Maint Garage Mayfield

Date Issued:

08/23/2022 Record Date:

2022-08-23

Solicitation Closes Date:

9/8/22 Time:

14:00

Solicitation No:

RFB 785 2300000106

Reason for Modification

Addendum Four

Online Bidding Prohibited: Yes For Information Call:

Susan Ward 502-564-3050

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2300000106 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-15-23 Tornado Damage Equipment & Maint Garage Mayfield

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description Existing Equipment Garage Demolish and remove existing vinyl siding, metal trim and shingle roofing off of existing structure. Modify existing stud framing and sheathing, as required for new 12'-0" x 7'-0" overhead door and for (3) new 3'-0" x 7'-0" door openings as indicated on plans. Pour new footing, lay foundation and pour new floor slab for connector to adjoining Maintenance Shop. Top of floor slab to match Equipment Garage. Connector to be constructed of 2x4 wood stud framing with 5/8" "zip board" sheathing and roof decking. Connector roof shall tie into gable end wall condition of new maintenance shop and be overbuilt on the existing Equipment Garage roof. Finish exterior of structure with new vinyl siding, metal fascia trim and shingle roof to match Maintenance Shop. Install new gutters and down spouts.

Maintenance Garage - Demolish and remove existing 4" CMU starter/base block and anchor bolts around perimeter of existing 24'-0" x 30'-0" concrete floor slab. Existing floor slab to remain. Pour new footing, foundation and floor slab along east edge of slab for new 12'-0" x 30'-0" addition. New concrete slab finished elevation to match existing. Lay new 6" CMU sill block around perimeter of original slab and epoxy in new wall anchors. New Shop to be constructed of 2x6 wood stud framing with 5/8" "zip board" sheathing and pre-engineered wood trusses at 24"o.c. covered with 5/8" "zip board" decking. Finish exterior of structure with new vinyl siding, metal fascia trim and shingle to roofing to match Maintenance Shop. Install new gutter and down spouts. Modify existing concrete sidewalk so as to allow accessibility per Building Code.

Lawn & Garden Storage - Demolish and remove all components of existing 24'-0" x 32'-0" Equipment Shed in their entirety. (Siding, framing, concrete slab, etc.) Pour concrete pier footings and floor slab for new 24'-0" x 32'-0" Pole Barn framed structure. Equipment Shed to be 20'-0" x 24'-0" and tool storage to be 12'-0" x 24'-0". Each area to be accessible with a 10'-0" x 10'-0" overhead door located on gable ends of structure as well as a 3'-0" x 7'-0" man door located along the southern wall. Finish exterior of structure with exposed fastener metal siding and roofing.

Shipping Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Billing Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Document ID: RFB 785 2300000106 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

There will not be a site visit meeting, but contractors are encouraged to visit the site on 7/14/2022 or 7/15/2022 during the hours of 9:00 A.M.-3:00 P.M., Central Time. The address of the facility is 3179 State Route 45 South, Mayfield, KY 42066. Matthew Mohler (270) 978-3716, will show contractors the site. No questions will be answered at the site visit, all questions should be emailed to Curt Swinford, CMS Architects curt@cms-architects.com by noon on July 18, 2022.

Please follow current state COVID guidelines for all Commonwealth of Kentucky construction projects. See Notice to Contractors/Advertisement for Bids for further COVID information.

: Curt Swinford, CMS Architects, Phone: 270-527-5805, curt@cms-architects.com

: Dwayne Brown, Division of Engineering, Phone:(270) 210-0253, Dwayne.Brown@ky.gov

Brian Cottongim, Deparment of Juvenile Justice, Phone: (502) 229-1518, brian.cottongim@ky.gov

Susan Ward, Division of Contract Administration, Phone: (502) 226-0335, Susan.Ward@ky.gov https://www.stateofkyplanroom.com .

For customer service you may contact Lynn Imaging, Phone:

1-800-888-0693. There is no charge for plans and specifications.

Contractors will need to download bid documents, specifications and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources as a planholder and

. . For all other project information you must visit the State Plan Room.

Document Description Page 4

2300000106 RFB-15-23 Tornado Damage Equipment & Maint Garage Mayfield mailto:curt@cms-architects.com mailto:curt@cms-architects.com mailto:Dwayne.Brown@ky.gov mailto:brian.cottongim@ky.gov mailto:Susan.Ward@ky.gov https://www.stateofkyplanroom.com

All documents related to this project shall be submitted, transmitted, transferred, reviewed, approved or rejected, and/or otherwise processed using the Owner's Document Collaboration System ( eCommunications) which is the Owner's web-based document collaboration system that shall be used by all project participants. No submission, transmittal, transfer, review, approval or processing shall be deemed Official without the use of this system.

It is important that requesting firms identify the position of their firm as to the PRIME BIDDER, MISC. SUBCONTRACTOR, MATERIAL

SUPPLIER OR OTHER.

to the Bush Building. All forms in your bid document shall be completely filled out when your bid is submitted.

Instructions are included in the solicitation.

Bidders are encouraged to take a screen shot verifying bid submittal. This is a secure website, no one can see these bids but the buyers. They are date and time stamped when submitted.

Please note that the instructions for MOVEit state that contractors will be notified when their bid is received. Buyers will NOT be notifying contractors.

All results will be posted to Lynn Imaging planroom after the bid opening and review. If additional information is needed from the

Document Description Page 5

2300000106 RFB-15-23 Tornado Damage Equipment & Maint Garage Mayfield successful bidder the buyer will be in contact.

THE

UPLOAD TIME MAY VARY DUE TO THE SIZE OF YOUR BID/PROPOSAL

AND/OR INTERNET SPEED. NO LATE BIDS WILL BE ACCEPTED.

Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.

Document Description Page 6

: RFB-15-23

Tornado Damage-Equipment & Maintenance Garage Mayfield Youth Development Center Department of Juvenile Justice Mayfield, Kentucky

July 11, 2022

Item 1: Refer to addendum to be distributed by Lynn Imaging for all additions, deletions, and/or changes to specifications and/or drawings.

Invitation to Bid No. RFB-15-23 For: Tornado Damage-Equipment & Maintenance Garage