Final_RFB_758_2500000622_3_SO_FORM.PDF
PDF 387 KB Posted
- Solicitation number
- RFB 758 2500000622 3
- Issued by
- Elliott County, Kentucky
About this file
This is a Solicitation Modification (Version 3) issued by the Commonwealth of Kentucky, Division of Emergency Management, for the procurement of emergency alert radios with strobe lights and pillow shaker devices. The solicitation requests 750 units of all-hazardous alert radio receivers equipped with NOAA Weather Alert capabilities and S.A.M.E. (Specific Area Message Encoding) codes for severe weather notifications. Each radio must include battery operation with external antenna jack, external alert jack, cloning port, wall power adapter, standard control buttons and switches, one-year warranty on manufacturing defects, and three AA-sized batteries. The bundle kit must include a strobe light, pillow shaker, Y cable, pillow clip, and four additional AA-sized batteries to provide alerts for the hearing impaired. The solicitation was originally issued with a closing date of 05/08/2025 at 13:30, and this modification extends the bid deadline and responds to vendor questions. Delivery must be completed by 06/30/2025, with shipping included in the bid offer. Product information and literature demonstrating compliance with minimum essential specifications must be submitted online, and bids failing to meet specifications will be deemed non-responsive.
Bidders must submit completed bid information with best price and best delivery terms as outlined in Attachment A (Terms and Conditions), which are incorporated into and binding upon all participants. Shipping costs must be included in the bid price, and all offers are subject to the terms and conditions of the solicitation and any subsequent addenda. The Finance and Administration Cabinet reserves the right to deem vendors ineligible for further participation if they fail to comply with solicitation provisions. Interested vendors should contact Stephanie Durr at 502-564-6521 for additional information. Delivery location is DMA - Division of Facilities Management, 100 Minuteman Parkway, Building 162, Frankfort, Kentucky 40601, with billing directed to DMA - Division of Emergency Management at the same address.
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Text version
Document ID: RFB 758 2500000622 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 3
TITLE: Emergency Alert Radio with Strobe Lights & Pillow Shaker
Date Issued:
04/30/2025 Record Date:
04/30/2025
Solicitation Closes Date:
05/08/2025 Time:
13:30
Solicitation No:
RFB 758 2500000622
Reason for Modification
Modification is to respond to vendor questions and extend bid closing date to 5-8-2025.
Online Bidding Prohibited: No For Information Call:
Stephanie Durr 502-564-6521
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2500000622 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 PROVIDE WEATHER RADIOS W/
STROBE LIGHTS & PILLOW SHAKER
750.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
71009 Alarm Systems (For the Hearing Impaired)
Extended Description ** An all-hazardous alert radio receiver, to include NOAA Weather Alert and Public Alert logos with S.A.ME. (Specific Area Message Encoding) Codes, for severe weather watch or warning from the National Weather Service to seek shelter
The all-hazardous alert radio with the following requirements:
| 1. | Battery Operated with Antenna, External Antenna Jack, External Alert Jack, Cloning Port, and to include Wall Power Adapter |
| 2. | Icons to include Battery, Menu, NOAA, Tone, Voice, Alarm Clock and Volume |
| 3. | On/Off Switch, Volume Up/Down Button, Select & Menu Button, and Warning, Watch, & Advisory Light |
| 4. | One-Year Warranty on defects in manufacturing |
| 5. | And 3 AA sized Batteries |
Also, the above must include a bundle kit which produces a physical sensation and visual alert for the hearing impaired while using the all-hazardous alert radio. The kit includes the following:
| 1. | Strobe Light |
| 2. | Pillow Shaker |
| 3. | Y Cable |
| 4. | Pillow Clip |
| 5. | And 4 AA sized Batteries |
Product information should be submitted in the online response to clearly identify the item meets or exceeds fully the minimum essential specifications and salient characteristics referenced in the Solicitation. Failure to enclose sufficient literature may result in a non-responsive bid. Bids that contain products/specifications that fail to meet the minimum essential requirements shall be deemed non-responsive.
Shipping to be included in bid offer
Delivery must be prior to 6/30/2025.
Shipping Information DMA - Division of Facilities Management
100 Minuteman Pkwy Bldg 162 Frankfort KY 40601
Billing Information DMA - Division of Emergency Management
100 Minuteman Pkwy Bldg 110 Frankfort KY 40601
Document ID: RFB 758 2500000622 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed Best Price Best Delivery
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 4
2500000622 Final Emergency Alert Radio with Strobe Lights & Pillow Shaker
Total Pages: 4
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