Final_RFB_758_2300000224_3_SO_FORM.PDF
PDF 261 KB Posted
- Attached to
- Library Shelving Units
- Solicitation number
- RFB 758 2300000224 3
- Issued by
- Elliott County, Kentucky
About this file
This is a Solicitation Modification (Version 3) issued by the Commonwealth of Kentucky, specifically the Kentucky Department for Libraries & Archives (KDLA), for the procurement of library shelving units and related components. The solicitation (RFB 758 2300000224) requests 474 completed shelving units composed of multiple components: 7,110 shelves, 992 side braces, 948 L-shaped posts, 496 beaded posts, 7,110 sets of clips (28,440 total clips), 36 column protectors, and 480 back braces, all in gray color. The shelving must be double-faced integral back units with specifications including 15 shelves per unit, approximate dimensions of 16'1" H x 42" W x 30" D, capable of holding a minimum of 310 pounds per shelf, 22-gauge construction, and compliance with Republic Steel Shelving standards or approved equal. The original solicitation closing date was extended to November 2, 2022, at 1:30 p.m. Vendors are required to conduct a mandatory site visit coordinated with Cathrine Giles at (502) 564-1702 to verify quantities prior to bid submission, and delivery and assembly/installation must be completed by January 13, 2023. The site visit form (Attachment E) must be submitted with the bid response.
Bidders proposing alternate brands or specifications must submit descriptive literature demonstrating interchangeability with current shelving to avoid non-responsive bid designation. The solicitation requires vendors to assume all costs for materials, labor, transportation, assembly, and installation to manufacturer specifications, with delivery to the KDLA State Records Center at 1425 Leestown Road, Frankfort, Kentucky. A loading dock and pallet jack are available on-site for unloading. Any unused materials remain the property of KDLA. Billing is directed to the Education & Labor Cabinet, Michelle McElmurray, 500 Mero Street, 4th Floor, Frankfort, Kentucky 40601. The submission checklist requires bids to include best price, best delivery terms, and completion dates. All bids are subject to Attachment A Terms and Conditions and any subsequent addenda, with vendors affirming their understanding by signature or electronic submission.
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Text version
Document ID: RFB 758 2300000224 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 3
TITLE: Library Shelving Units
Date Issued:
10/26/2022 Record Date:
10/26/2022
Solicitation Closes Date:
11/02/2022 Time:
13:30
Solicitation No:
RFB 758 2300000224
Reason for Modification
Modification is to change the quantities on lines 3, 5, 7 and 8. The Closing Date has been extended to November 2, 2022.
Online Bidding Prohibited: No For Information Call:
Evelyn Osborne 502-564-0552
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2300000224 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 LINE ITEM REMOVED 474.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
56082 Storage, Shelving, and Accessories (Not Otherwise Classified
Extended Description
LINE ITEM REMOVED
2 7110 Shelves 7110.00000 EA
Double-Faced Integral Back Shelving
Lines 2 thru 8 should make 474 Units: Republic Steel Shelving or an Approved Equal Republic Steel Shelving is currently being used. Quoted comparable substituted MUST be Interchangeable with current shelving.
SPECIFICATIONS FOR COMPLETED SHELVES:
- Must hold at a minimum of 310 pounds.
- 22 Gauge
- Gray Color
- 15 Shelves high each
- Approximate 16'1" H x 42" W x 30" D
ASSEMBLY/INSTALLATION WITH PREFERRED COMPLETION BY JANUARY 13, 2023
Work area will be provided for assembly.
Bidders Who Propose Bidders who propose alternate brands/specifications should enclose descriptive literature with their bids so that the equality can be verified. Failure to enclose sufficient literature may result in a non-responsive bid. If the brands are not changed, the contract will be written accordingly and the successful bidder shall be required to deliver the brands/specifications stated in the solicitation.
SEE ATTACHMENT D - SHELVING PICTURES
VENDORS SHALL VISIT THE SITE TO VERIFY THE NEEDED QUANTITY - SEE ATTACHMENT E - (form to be submitted with bid response) Site Visit to be Scheduled with: Cathrine Giles (502) 564-1702 cathrine.giles@ky.gov Vendor shall visit the site prior to providing materials to verify the needed quantity. Vendor shall assume all costs, provide all materials and labor to transport, assemble, and install shelving to manufacturer's specifications on site. Any unused materials will remain on site as property of KDLA.
NO COVID RESTRICTIONS
SPECIFICATIONS- Double-Faced Integral Back Shelving:
- Dimensions: 90"H x 20"D (12 adjustable shelves)
- 18-gauge powder-coated steel shelves; adjusts in 1" increments; holds up to 150 lbs.
Document ID: RFB 758 2300000224 Page: 3
- 1- piece wrap around base shelf on flat shelving and adjustable 18-gauge, 36"W steel flat shelves
- 16-gauge, 1-piece welded-steel frames
- Gray
Delivery and Installation is to be coordinated with Cathrine Giles, at 502-564-1702, and cathrine.giles@ky.gov.
LOADING DOCK IS AVAILABLE FOR UNLOADING AND PALLET JACK IS AVAILABLE FOR USE.
DELIVERY/ASSEMBLY/INSTALLATION/TRAVEL TO BE INCLUDED IN COST
Delivery Address:
KY Department for Libraries & Archives (KDLA) State Records Center 1425 Leestown Road Frankfort, KY 40601
3 992 Side Braces 992.00000 EA
992 Side Braces - Gray
DELIVERY/ASSEMBLY/INSTALLATION/TRAVEL TO BE INCLUDED IN COST
4 948 L-Shaped Posts 948.00000 EA
948 L-Shaped Posts - Gray
Document ID: RFB 758 2300000224 Page: 4
5 496 Beaded Posts 496.00000 EA
496 Beaded Posts - Gray
6 7110 Sets of Clips 7110.00000 SET
7110 Sets of Clips for a total number of 28,440 clips - Gray
7 36 Column Protectors 36.00000 EA
36 Column Protectors - Gray
Document ID: RFB 758 2300000224 Page: 5
8 480 Back Braces 480.00000 EA
480 Back Braces - Gray
Shipping Information KY Department for Libraries and Archives
300 Coffee Tree Road PO Box 537 Frankfort KY 40602-0537
Billing Information Education & Labor Cabinet Michelle McElmurray 500 Mero Street, 4th Floor
Frankfort KY 40601
Document ID: RFB 758 2300000224 Page: 6
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed
BEST PRICE
BEST DELIVERY
COMPLETION DATE
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 7
2300000224 Library Shelving Units
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