Final_RFB_758_2300000224_1_SO_FORM.PDF
PDF 261 KB Posted
- Attached to
- Library Shelving Units
- Solicitation number
- RFB 758 2300000224 3
- Issued by
- Elliott County, Kentucky
About this file
This is a Request for Bids (RFB) issued by the Commonwealth of Kentucky, specifically the Kentucky Department for Libraries and Archives (KDLA), for the procurement of library shelving units and related components. The solicitation, numbered RFB 758 2300000224, was issued on October 11, 2022, with bids due by October 25, 2022, at 1:30 p.m. The project encompasses the delivery, assembly, and installation of 474 shelving units along with 7,110 shelves, 1,944 side braces, 948 L-shaped posts, 1,944 beaded posts, 7,110 sets of clips (totaling 28,440 clips), 72 column protectors, and 944 back braces, all in gray color. Assembly and installation must be completed by January 13, 2023. Vendors are required to schedule a site visit with Cathrine Giles at (502) 564-1702 prior to submitting bids to verify quantities and coordinate delivery logistics. The delivery address is the KDLA State Records Center located at 1425 Leestown Road, Frankfort, Kentucky 40601.
The shelving units must meet specific requirements including a minimum weight capacity of 310 pounds, 22-gauge construction, 15 shelves per unit, and dimensions of approximately 16 feet 1 inch high by 42 inches wide by 30 inches deep. The specification calls for Republic Steel Shelving or an approved equal, and bidders proposing alternate brands must submit descriptive literature demonstrating interchangeability with existing shelving. All costs for transportation, assembly, labor, and installation are to be included in the bid price. Vendors must provide unit costs for each line item and a total contract amount. The solicitation allows for online bidding, and all vendors must acknowledge acceptance of the terms and conditions outlined in Attachment A. The billing address for the award is directed to the Education and Labor Cabinet, with Michelle McElmurray listed as the contact.
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Text version
Document ID: RFB 758 2300000224 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Library Shelving Units
Date Issued:
10/11/2022 Record Date:
10/11/2022
Solicitation Closes Date:
10/25/2022 Time:
13:30
Solicitation No:
RFB 758 2300000224
Online Bidding Prohibited: No For Information Call:
Evelyn Osborne 502-564-0552
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2300000224 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 474 Shelving Units 474.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
56082 Storage, Shelving, and Accessories (Not Otherwise Classified
Extended Description 474 Units - Republic Steel Shelving or an Approved Equal Republic Steel Shelving is currently being used. Quoted comparable substituted must be Interchangeable with current shelving.
ASSEMBLY/INSTALLATION WITH PREFERRED COMPLETION BY JANUARY 13, 2023
Bidders Who Propose Bidders who propose alternate brands/specifications should enclose descriptive literature with their bids so that the equality can be verified. Failure to enclose sufficient literature may result in a non-responsive bid. If the brands are not changed, the contract will be written accordingly and the successful bidder shall be required to deliver the brands/specifications stated in the solicitation.
SEE ATTACHMENT D - SHELVING PICTURES
VENDORS SHALL VISIT THE SITE TO VERIFY THE NEEDED QUANTITY - SEE ATTACHMENT E - (form to be submitted with bid response) Site Visit to be Scheduled with: Cathrine Giles (502) 564-1702 cathrine.giles@ky.gov
NO COVID RESTRICTIONS
SPECIFICATIONS:
- Must hold at a minimum of 310 pounds.
- 22 Gauge
- Gray Color
- 15 Shelves high each
- Approximate 16'1" H x 42" W x 30" D
Work area will be provided for assembly.
Vendor shall visit the site prior to providing materials to verify the needed quantity. Vendor shall assume all costs, provide all materials and labor to transport, assemble, and install shelving to manufacturer's specifications on site. Any unused materials will remain on site as property of KDLA.
Delivery and installation is to be coordinated with Cathrine Giles, at 502-564-1702, and cathrine.giles@ky.gov.
LOADING DOCK IS AVAILABLE FOR UNLOADING AND PALLET JACK IS AVAILABLE FOR USE.
DELIVERY/ASSEMBLY/INSTALLATION/TRAVEL TO BE INCLUDED IN COST
Delivery Address:
KY Department for Libraries & Archives (KDLA) State Records Center 1425 Leestown Road Frankfort, KY 40601
Document ID: RFB 758 2300000224 Page: 3
2 7110 Shelves 7110.00000 EA
Double-faced integral back shelving.
SPECIFICATIONS:
- Dimensions: 90"H x 20"D (12 adjustable shelves)
- 18-gauge powder-coated steel shelves; adjusts in 1" increments; holds up to 150 lbs.
- 1- piece wrap around base shelf on flat shelving and adjustable 18-gauge, 36"W steel flat shelves
- 16-gauge, 1-piece welded-steel frames
- Gray
DELIVERY/ASSEMBLY/INSTALLATION/TRAVEL TO BE INCLUDED IN COST
3 1944 Side Braces 1944.00000 EA
1944 Side Braces - Gray
4 948 L-Shaped Posts 948.00000 EA
948 L-Shaped Posts - Gray
Document ID: RFB 758 2300000224 Page: 4
5 1944 Beaded Posts 1944.00000 EA
1944 Beaded Posts - Gray
6 7110 Sets of Clips 7110.00000 SET
7110 Sets of Clips for a total number of 28,440 clips - Gray
7 72 Column Protectors 72.00000 EA
72 Column Protectors - Gray
Document ID: RFB 758 2300000224 Page: 5
8 944 Back Braces 944.00000 EA
944 Back Braces - Gray
Shipping Information KY Department for Libraries and Archives
300 Coffee Tree Road PO Box 537 Frankfort KY 40602-0537
Billing Information Education & Labor Cabinet Michelle McElmurray 500 Mero Street, 4th Floor
Frankfort KY 40601
Document ID: RFB 758 2300000224 Page: 6
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed
BEST PRICE
BEST DELIVERY
COMPLETION DATE
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 7
2300000224 Library Shelving Units
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