ATTACHMENT E - Site Visit Validation Form - 10-11-2022.pdf
PDF 97 KB Posted
- Attached to
- Library Shelving Units
- Solicitation number
- RFB 758 2300000224 3
- Issued by
- Elliott County, Kentucky
About this file
This is a Site Visit Validation Form for a contract opportunity issued by the Kentucky Department of Libraries and Archives located at 1425 Leestown Road, Frankfort, KY 40601. The document establishes mandatory site visit requirements for all bidders prior to submission of their bid responses. Bidders or their designated employees must inspect the facility where services will be performed to familiarize themselves with general and local conditions that may affect contract performance costs. The site visit must be coordinated through Cathrine Giles at Cathrine.giles@ky.gov or (502) 564-1702. Bidders are responsible for verifying the actual square footage of the location during their visit.
Completion and submission of the signed Site Visit Validation Form with the bid response is mandatory for bid responsiveness. An authorized Kentucky Department of Libraries and Archives representative must sign the form at the facility, confirming that the vendor toured all relevant areas and that no pricing information was disclosed during the visit. Failure to obtain the required signature, tour the facility, or comply with confidentiality requirements regarding pricing information will render the bid non-responsive and result in disqualification. The document explicitly states that failure to inspect the site does not constitute grounds for claims after contract award, placing full responsibility on bidders to conduct thorough site evaluations before bidding.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ATTACHMENT – E
Site Visit:
Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract.
As verification of site visitation, each bidder, or his/her designated employee, shall be required to detach the Site-Visit Validation Form, (Attachment E) from the remainder of the Solicitation Packet and obtain the signature of an authorized KY Department of
Libraries and Archives representative for the facility where services are to be performed. This form and the Ky Department of Libraries and Archives representative’s signature shall be submitted with the online bid response. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with these requirements shall render the bid non-responsive.
Failure to tour the facility or obtain the appropriate signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual square footage of the location.
SITE-VISIT-VALIDATION-FORM
BIDDERS SHALL RETURN THIS FORM WITH BID TO BE CONSIDERED FOR AWARD
Please contact: Cathrine Giles Cathrine.giles@ky.gov (502) 564-1702, to make arrangements for a site visit.
Only this page of the Solicitation shall be detached from the remainder of the Solicitation
Packet and taken to the agency representative for his/her signature. The signed Site Visit
Validation Form shall then be submitted with the bidder’s online bid response in order for his/her bid to be considered responsive. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with this requirement shall render the bid non-responsive.
Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract.
After touring the facility, the vendor shall obtain the signature of the agency representative in the space provided at the bottom of this page and submit it with his/her bid to be considered for award. Failure to tour the facility and to obtain the required signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual square footage of the location.
Site Visit Address: 1425 Leestown Road
Site City/State: Frankfort, KY 40601
I verify the above representative has toured all areas of the facility mentioned in this bid and that no pricing information has been provided to me.
Signature of Authorized – KY Department of Libraries and Archives
Representative (Required)
_________________________________ Date:__________________
Agency Printed Name Required:_______________________________
Vendor Company Name (Required) ________________________________
Signature of Company Representative Touring Facility (Required)
_________________________________ Date:_______________________
Vendor Printed Name (Required):__________________________________ mailto:Cathrine.giles@ky.gov
File details come from the government source that posted it. Updated .