Final_RFB_605_2700000127_3_SO_FORM.PDF

Document ID: RFB 605 2700000127 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Modification: Yes Version #: 3

TITLE: STATE - EQUIPMENT RENTAL W/OPERATOR DISTRICT 8

Date Issued:

10/12/2026 Record Date:

10/12/2026

Solicitation Closes Date:

10/19/2026 Time:

13:30

Solicitation No:

RFB 605 2700000127

Reason for Modification

Addendum #2 - To answer all questions received from bidders and to update solicitation specifications; no other changes made. The closing date will remain the same.

Online Bidding Prohibited: No

For Information Call:

Nick Cavender 502-782-3979

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2700000127 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 STATE - EXCAVATOR TRACK W/

OPERATOR

6000.00000 HOUR

Comm Code Comm Description Manufacturer Model # Manuf Part #

97534 Earth Moving Equipment (Graders, Dozers, Loaders, etc.) Rent

Extended Description Tracked Excavator with operator must be Diesel powered, minimum of 145 HP, and a minimum of 45,000 LB operating weight. Vendor must be able to provide various buckets between 28 IN to 52 IN wide, with hydraulic grapple thumb attachment mounted on boom stick. Vendor must be capable of providing up to 2 of these excavators at any time.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Manufacturer and Model #

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.*** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

See attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf.

Please enter contact person, phone number and email in the Comments Section.

Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

2 STATE - EXCAVATOR TRACK LONG

REACH W/OPERATOR

5.00000 HOUR

Tracked Excavator must be Diesel powered, minimum of 175 HP, and have a minimum 58,000 LB operating weight. Equipped with a minimum 50 FT Long Reach boom at ground level from center of machine, various buckets between 28 IN to 52 IN wide. Toothed and smooth buckets must be available, and an operator.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Manufacturer and Model #

Document ID: RFB 605 2700000127 Page: 3

3 STATE - HAMMER/HOE RAM/BREAKER 60.00000 HOUR

SHALL BE COMPATIBLE WITH LINE ITEM #1. MINIMUM 4,000 FT-LBS (ENERGY CLASS) TO BE USED ON TRACK EXCAVATOR WITH 25' BOOM, MIN GROUND WEIGHT OF 46,000 LBS OR GRATER AND MIN OF 145 HP OR GREATER.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

4 STATE - HAMMER/HOE RAM/ BREAKER

LONG REACH

MIN 300 FT-LBS (ENERGY CLASS) TO BE USED ON HIGH FLOW HYDRAULIC SKID STEER OR LONG REACH 50 FT MINIMUM

EXCAVATOR.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

5 STATE - SMALL TREE MULCHING

ATTACHMENT

2000.00000 HOUR

MULCHING HEAD WITH A MIN OF 24" CUTTING WIDTH. ATTACHMENT SHALL ALSO INCLUDE 90-DEGREE TILT MOUNT. TO BE

USED ON TRACK EXCAVATOR WITH A MINIMUM OF 145 HP AND 46,000 LB MINIMUM WEIGHT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide

Document ID: RFB 605 2700000127 Page: 4 specifications for the models listed to allow for verification that the equipment meets the required specifications.

6 STATE - MEDIUM TREE MULCHING

2500.00000 HOUR

MULCHING HEAD WITH A MINIMUM OF 36" CUTTING WIDTH. ATTACHMENT SHALL ALSO INCLUDE 90 DEGREE TILT MOUNT. TO

BE USED ON TRACK EXCAVATOR.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

7 STATE - DUMP TRUCK W/OPERATOR 3000.00000 HOUR

TRUCK RENTAL W/OPERATOR, FOR ON HIGHWAY USE, TANDEM WITH 350 HP MINIMUM, WITH MINIMUM 16 FOOT BED. VENDOR

SHALL BE ABLE TO PROVIDE UP TO 12 TRUCKS.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 5

8 STATE - ARTICULATED TRUCK 5.00000 HOUR

ARTICULATED TRUCK RENTAL W/OPERATOR, 25 TON OR GREATER 4 X 4

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

9 STATE - SMALL TRACTOR CRAWLER 5.00000 HOUR

60 HP MIN DIESEL ENGINE, EQUIPPED WITH ANGLE/TILT AND CORNER CUTTING BLADE. 15,000 LB MINIMUM OPERATING WEIGHT

W/OPERATOR.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

10 STATE - LARGE TRACTOR CRAWLER 5.00000 HOUR

140 HP OR GREATER DIESEL ENGINE, EQUIPPED WITH ANGLE/TILT AND CORNER BLADE. 33,000 LB MINIMUM OPERATING

WEIGHT W/OPERATOR.

Document ID: RFB 605 2700000127 Page: 6

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

11 STATE - LIGHT PLANT 5.00000 HOUR

OUTPUT OF MINIMAL 6 KW @ 60HZ WITH A HEIGHT OF 12 TO 30 FT, 4 LIGHTS PER UNIT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

12 STATE - SKID STEER W/OPERATOR 2000.00000 HOUR

TRACKED SKID STEER MIN OF 70 HP WITH HIGH FLOW HYDRAULIC SYSTEM TO OPERATE SPECIAL ATTACHMENTS. SKID STEER WILL INCLUDE THE FOLLOWING BASIC ATTACHMENTS; BUCKET, HEAVY DUTY FORKS, SCRAP GRAPPLE BUCKET. THE FOLLOWING TWO ITEMS ARE HYDRAULIC FLOW SKIED STEER ATTACHMENTS THAT WILL BE PAID BY THE HOUR IN ADDITION

TO SKID STEER/OPERATOR WHEN USED: 24 AND 40 INCH COLD PLANER (MILLING HEAD)

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 7

13 STATE - COLD PLANNER 24 INCH 10.00000 HOUR

CAPABLE OF WORKING WITH HIGH FLOW HYDRAULIC SKID STEER, MIN 70 HP. HIGH FLOW TYPE W/HYDRAULIC SIDE SHIFT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

14 STATE - COLD PLANNER 40 INCH 5.00000 HOUR

CAPABLE OF WORKING WITH HIGH FLOW HYDRAULIC SKID STEER 70 HP. HIGH FLOW TYPE W/HYDRAULIC SIDE SHIFT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

15 STATE - ROAD WIDENER ATTACHMENT 5.00000 HOUR

CAPABLE OF WORKING WITH HIGH FLOW HYDRAULIC SKID STEER MIN 70 HP. HYDRAULIC-DRIVEN CONVEYOR HEAVY DUTY WITH 10" HEAD AND TAIL PULLEYS AND VARIABLE SPEED, RIGHT OR LEFT SIDE DISCHARGE WITH HYDRAULIC WIDTH/HEIGHT ADJUSTMENT. ADJUSTABLE SHOULDERING ANGLE AND SHOULDER WIDTHS OF 1-3.5', WEIGHT (EMPTY) 2700 LBS.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 8

16 STATE - VIBRATORY ROLLER W/

125 HP MINIMUM WITH 84" SMOOTH DRUM AND ATTACHABLE SHEEP FOOT DRUM PAD. 10 TON MINIMUM OPERATING WEIGHT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

17 STATE - MILLING MACHINE W/

OPERATOR ZIP TYPE

60.00000 HOUR

140 HP MINIMUM, 40 INCH WIDE DRUM CAPABLE TO MILL 12 INCHES IN DEPTH, MOUNTED ON MINIMUM 22,000 LB RUBBER TIRED

LOADER.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 9

18 STATE - WHEEL LOADER W/OPERATOR 60.00000 HOUR

ARTICULATED WHEEL LOADER W/OPERATOR A MINIMUM 150 HP AND 3.5 CU YD MIN BUCKET CAPACITY. 18,000 LB MINIMUM

GROUND WEIGHT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

19 STATE - FLAGGERS 500.00000 HOUR

Provide certified flaggers and traffic control for maintenance operations on highway projects. Price per hour includes one flagger, warning signs, flagger paddles, PPE, and work zone set up in accordance with KYTC Standard Drawings. Vendor must be able to provide up to 6 flaggers, at any one time, if needed.

With permission from the Engineer, the vendor may elect to use temporary traffic signals or portable traffic signals with appropriate signing in accordance with MUTCD or as directed by the Engineer. Vendor must also place and maintain appropriate work zone signing, flagger signs, flagger paddles, etc. in accordance with the MUTCD or as directed by the Engineer. Flaggers are required to wear appropriate safety equipment and must stay in constant communication with one another. Flaggers must work in accordance with Kentucky Dept of Highways Standard Drawings, in accordance with the MUTCD, and must comply with Section 112 of the current Standard Specifications for Road and Bridge Construction at all times. Payment will be made for the total number of man-hours worked for supplied traffic control each day. If vendor supplies portable traffic signals, payment by the man-hour will be based on number of man-hours flaggers would have been utilized instead of portable signals.

20 STATE - EXCAVATOR TRACK W/

150.00000 HOUR

OPERATING WEIGHT 63,000 LBS MINIMUM, NET POWER 180 HP MIN, DIESEL-POWERED, 30 METRIC TON MIN CLASS EXCAVATOR, EQUIPPED WITH UP TO 48" WIDE CY BUCKET WITH TEETH.

Document ID: RFB 605 2700000127 Page: 10

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

21 STATE - HAMMER/HOE BREAKER 5.00000 HOUR

SHALL BE COMPATIBLE WITH TRACK EXCAVATOR, MIN 180 HP, 63,000 LB MIN WEIGHT. MIN 8,000 FT-LBS (ENERGY CLASS)

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

22 STATE - MOWING ATTACHMENT 5.00000 HOUR

CAPABLE OF WORKING WITH HIGH-FLOW HYDRAULIC SKID STEER, QUICK ATTACH, MINIMUM 6-FOOT CUT & 7-FOOT LONG.

MINIMUM 70 HP.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 11

23 STATE - RAM HOE ATTACHMENT 5.00000 HOUR

IMPACT FREQUENCY RANGE 700-1300, OPERATING RANGE 1450-2175 PSI. COMPATIBLE WITH SKID STEER WITH HIGH FLOW

HYDRAULICS MIN 70 HP.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

24 STATE - MOTOR GRADER W/OPERATOR 5.00000 HOUR

MINIMUM 12 FT BLADE, MINIMUM 130 HP, 29,000 LB OPER WEIGHT

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

25 STATE - ESCORT TRUCK W/OPERATOR 5.00000 HOUR

MUST BE 4-WHEEL DRIVE EQUIPPED WITH FLASHING SAFETY LIGHTS.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 12

26 STATE - TREE TRIMMER W/OPERATOR 2500.00000 HOUR

TREE TRIMMER SHALL MEET THE FOLLOWING MIN REQUIREMENTS: OPERATING WEIGHT - 24,300 LBS. NET POWER - 127 HP, 75' REACH FROM GROUND, AND COMPOSITE BOOM ELECTRICALLY INSULATED. THIS EQUIPMENT SHALL BE EQUIPPED WITH A FRONT-MOUNTED HYDRAULIC BLADE THAT IS CAPABLE OF BEING OPERATED FROM THE CAB OF THE MACHINE.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

27 STATE - VIBRATORY RIPPER 5.00000 HOUR

SHALL BE COMPATIBLE WITH LINE ITEM #1. TO BE USED ON TRACK EXCAVATOR WITH BOOM.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 13

28 STATE - EXCAVATOR W/OPERATOR 150.00000 HOUR

SHALL MEET THE MINIMUM SPECIFICATIONS: Excavator must be diesel-powered, minimum 52 HP, minimum 15,900 LB operating weight with operator. Equipped with rubber tracks, front-mounted push blade, reduced tail swing of 26 inches or less, and offset boom for mobility and confined workspace. Vendor must be able to provide various buckets between 18 IN to 52 IN wide, toothed and smooth buckets, with hydraulic grapple thumb attachment mounted on boom stick as needed. Vendor must be capable of providing 3 of these excavators at any time.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

29 STATE - LARGE EXCAVATOR W/BUCKET 10.00000 HOUR

X-Large Excavator w/Operator

Hydraulic Tracked Excavator must be a minimum of 350 HP, diesel-powered, and have a minimum operating weight of 105,000 lbs. Vendor capable of providing a minimum 48-inch-wide general-purpose bucket.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 14

30 STATE - HYDRAULIC BREAKER

HYDRAULIC BREAKER ATTACHMENT

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

31 STATE - HYDRAULIC CRANE 55 TON

MOUNTED

30.00000 HOUR

SHALL MEET THE MINIMUM SPECIFICATIONS: TRUCK MOUNTED HYDRAULIC CRANE 55 TON W/OPERATOR, DIESEL POWERED 392 HP SINGLE ENGINE, 73,000 POUND OPERATING WEIGHT, 110 FOOT BOOM LENGTH, 8X4X4 AXLE CONFIGURATION, MINIMUM LIFT CAPACITY OF 54.5 TONS. ABILITY TO LIFT AND SWING 9.1 TON 30' LONG CONCRETE BARRIER WALL AT A 40 FOOT FULL RADIUS.

SUPPLY 1.25 TO 2 CY CLAMSHELL BUCKET AS NEEDED TO DREDGE CHANNELS, REMOVE FLOOD DEBRIS, CLEAN MUD SLIDES FROM ROADWAYS, OR REMOVE AND LOAD TREES/BRUSH FROM RIVER BRIDGE PIERS. PRICE PER HOUR INCLUDES SUPPLYING AS NEEDED THE ABILITY TO PROVIDE BLOCKS, HOOKS,TAG LINES, RIGGING, CABLES, AND CRIBBING.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 15

33 STATE - SELF-PROPELLED ROAD

WIDENER W/OPERATOR

Must be minimum 65 HP. Strike-off blade that can vary in length from 1 foot to at least 6 feet. 18-inch-wide variable-speed hydraulic drive conveyor system. Width of receiving hopper a minimum of 9 Ft. with a reinforced rubber bib. To be MIDLAND SPD-6 Self Propelled or approved equivalent.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Shipping Information KYTC District 8 - Somerset District Office

1660 South US27

Somerset KY 42502

Billing Information KYTC District 8 - Somerset District Office

1660 South US27 PO Box 780 Somerset KY 42502

Document ID: RFB 605 2700000127 Page: 16

Submission Checklist

The following items will be required to be submitted with bid:

Item The bidder with the lowest bid receives the maximum score.

95 Points The bidder with the lowest response time receives the maximum score.

5 Points

10/12/2026 – Addendum 2 – To Answer all questions received from bidders and to update solicitation specifications no other changes made. The closing date will remain the same.

1. Line Item #7 does not specify a minimum number of trucks required. There are other maintenance contracts that require a minimum number of trucks to be provided based on the extensive scope of work with some projects. With no minimum required that allows companies with only 1 truck to bid and might present an issue in the future. Basically, we are asking if you actually do have a minimum required and maybe it just did not get listed on that line item.

Vendor shall be capable of providing up to 12 trucks.

2. Line Item #19 does not specify whether flagger and traffic control training certification are required.

Does your district require that specific training and do we need to submit copies of the certificates with the bid?

Provide certified flaggers and traffic control for maintenance operations on highway projects. Price per hour includes one flagger, warning signs, flagger paddles, PPE, and work zone set up in accordance with KYTC Standard Drawings. Vendor must be able to provide up to 6 flaggers, at any one time, if needed.

With permission from the Engineer, the vendor may elect to use temporary traffic signals or portable traffic signals with appropriate signing in accordance with MUTCD or as directed by the Engineer.

Vendor must also place and maintain appropriate work zone signing, flagger signs, flagger paddles, etc.

in accordance with the MUTCD or as directed by the Engineer. Flaggers are required to wear appropriate safety equipment and must stay in constant communication with one another. Flaggers must work in accordance with Kentucky Dept of Highways Standard Drawings, in accordance with the MUTCD, and must comply with Section 112 of the current Standard Specifications for Road and Bridge Construction at all times. Payment will be made for the total number of man-hours worked for supplied traffic control each day. If vendor supplies portable traffic signals, payment by the man-hour will be based on number of man-hours flaggers would have been utilized instead of portable signals.

3. Line Item #32 is missing the solicitation. But the description for that missing line item is listed for Line item #33.

Line 32 was a deleted line and will not show up on the solicitation.

4. Line Item #33 for self-propelled road widener is missing the extended description which presents a challenge to provide a spec.

Must be minimum 65 HP. Strike off blade that can vary in length from 1 foot to at least 6 feet. 18-inch-wide variable speed hydraulic drive conveyor system. Width of receiving hopper a minimum of 9 Ft. with a reinforced rubber bib. To be MIDLAND SPD-6 Self Propelled or approved equivalent.

Document Phase Document Description Page 17

2700000127 Final STATE - EQUIPMENT RENTAL W/OPERATOR

DISTRICT 8

Total Pages: 45

5. Line Item #1: Remove language “BOOM LENGTH OF 25 FT MIN” (a 25-foot boom does not exist on that size excavator) Tracked Excavator with operator must be Diesel powered, minimum of 145 HP, and a minimum of 45,000 LB operating weight. Vendor must be able to provide various buckets between 28 IN to 52 IN wide, with hydraulic grapple thumb attachment mounted on boom stick. Vendor must be capable of providing up to 2 of these excavators at any time.

6. Line Item #2: Remove language “LONG REACH BOOM 50 FT” (a 50-foot boom does not exist on that size excavator) Tracked Excavator must be Diesel powered, minimum of 175 HP, and have a minimum 58,000 LB operating weight. Equipped with a minimum 50 FT Long Reach boom at ground level from center of machine, various buckets between 28 IN to 52 IN wide. Toothed and smooth buckets must be available, and an operator.

7. Line Item #3: Remove language “25’ BOOM MIN” (a 25-foot boom does not exist on that size excavator)

SHALL BE COMPATIBLE WITH LINE ITEM #1 and #2. MINIMUM 4,000 FT-LBS (ENERGY

CLASS)

Line Item #4:

Hammer/Hoe Ram/Breaker must be a minimum 300 ft/lbs. (energy class). To be used with line item 12.

8. Line Item #5: Remove language “25’ BOOM MIN” (a 25-foot boom does not exist on that size

MULCHING HEAD WITH A MIN OF 24" CUTTING WIDTH. ATTACHMENT SHALL ALSO INCLUDE

90 DEGREE TILT MOUNT.

9. Line Item #6: Remove language “25’ AND 50’ BOOM LENGTH” (Those boom lengths do not exist on those size excavators)

MULCHING HEAD WITH A MINIMUM OF 36" CUTTING WIDTH. ATTACHMENT SHALL ALSO

INCLUDE 90 DEGREE TILT MOUNT.

10. Line Item #21: Remove language “25 FT BOOM” (a 25-foot boom does not exist on that size

SHALL BE COMPATIBLE WITH LINE ITEM #1 and #2. MINIMUM 8,000 FT-LBS (ENERGY

CLASS)

Document Phase Document Description Page 18

2700000127 Final STATE - EQUIPMENT RENTAL W/OPERATOR

11. Line Item #28: Remove language “ZERO TURN” (The zero turn is not a function on that size excavator; it would be more considered a close turn if anything) Excavator must be Diesel powered, minimum 52 HP, minimum 15,900 LB operating weight with operator.

Equipped with rubber tracks, front mounted push blade, reduced tail swing of 26 inches or less, and offset boom for mobility and confined workspace. Vendor must be able to provide various buckets between 18 IN to 52 IN wide, toothed and smooth buckets, with hydraulic grapple thumb attachment mounted on boom stick as needed. Vendor must be capable of providing 3 of these excavators at any time.

12. Line Item #29: The extended description is very vague. I would suggest to get more specific with what you require from a large excavator with a bucket. The current master agreement includes a description as follows: “Hydraulic tracked excavator must be minimum 350 HP, diesel powered, minimum 105,000 LBS operating weight. Vendor capable of providing a minimum 48-inch-wide general purpose bucket.”

X-Large Excavator w/Operator

Hydraulic Tracked Excavator must be minimum 350 HP, diesel powered, minimum 105,000 lbs. operating weight. Vendor capable of providing a minimum 48-inch-wide general-purpose bucket.

13. Line Item #30: The extended description is very vague. I would suggest to get more specific with what you require from a hydraulic breaker attachment. The current master agreement includes a description as follows: “Hydraulic Breaker Attachment must be minimum 12,000 FT/LBS Energy Class. To be used with line item 29.”

Hydraulic Breaker attachment must be minimum 12,000 ft/lbs. energy class. Shall be compatible with line item 29.

10/7/2026 - Addendum 1 – To change the closing date to 10/19/2026 to allow time for questions to be answered. A second addendum will be posted to answer questions received.

Bid closing date has been changed to 10/19/2026.

No other changes have been made.

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov

Document Phase Document Description Page 19

2700000127 Final STATE - EQUIPMENT RENTAL W/OPERATOR

DISTRICT 8

Total Pages: 45 https://vss.ky.gov

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Any person wishing to hear a bid reading may call our conference line at 502-564-4495, Enter the Conference ID Code 240522126# and Participant Code 228420#, at 3:00 pm, Eastern Time on the bid closing date.

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

All other items MUST be submitted prior to award however; vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.25)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

_____ CERTIFICATE OF INSURANCE (See Section 1.03)

_____ EQUIPMENT SPECIFICATION/PRODUCT LITERATURE

_____ OTHER REQUIRED DOCUMENTS

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Document Phase Document Description Page 20

2700000127 Final STATE - EQUIPMENT RENTAL W/OPERATOR

DISTRICT 8

Total Pages: 45 https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx and https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

Section 1 - Scope of Work - Service

1.00 - Specifications of Service Requirements

The equipment shall be furnished in excellent mechanical working conditions, in good general appearance, (free of human graphic art), and be approved for use by Department personnel. The equipment shall be furnished fully operated with one (1) operator (with the exception of the light plants) and with all maintenance and repairs including fuel and lubrication necessary for its operation.

The vendor is not required to own all pieces of equipment but must be able to readily provide each piece on contract when requested.

The rental rate is to be paid by the Transportation Cabinet only during the time that the above-named equipment is in actual use on the job. The vendor will be guaranteed a minimum of eight (8) hours per each work order to the vendor. This is not to be construed as a minimum number of hours per equipment, per workday.

The equipment and the operator will be under the supervision and subject to the orders of the Transportation Cabinet, who shall direct the time and place for the use of such equipment.

Vendor is to provide certified flaggers and traffic control for maintenance operations on highway projects. Price per hour includes one flagger, warning signs, flagger paddles, PPE, and work zone set up in accordance with KYTC Standard Drawings. Vendor must be able to provide up to 6 flaggers, at any one time, if needed.

With permission from the Engineer, the vendor may elect to use temporary traffic signals or portable traffic signals with appropriate signing in accordance with MUTCD or as directed by the Engineer. Vendor must also place and maintain appropriate work zone signing, flagger signs, flagger paddles, etc. in accordance with the MUTCD or as directed by the Engineer. Flaggers are required to wear appropriate safety equipment and must stay in constant communication with one another. Flaggers must work in accordance with Kentucky Dept of Highways Standard Drawings, in accordance with the MUTCD, and must comply with Section 112 of the current Standard Specifications for Road and Bridge Construction at all times. Payment will be made for the total number of man-hours worked for supplied traffic control each day. If vendor supplies portable traffic signals, payment by the man-hour will be based on number of man-hours flaggers would have been utilized instead of portable signals.

The Transportation Cabinet and all its officers, agents and employees shall be held harmless from all suits, actions, or claims of any character brought on account of any injury or damages sustained by any person or property from any actions or for any negligence in performance of the above-named equipment. Nothing in this proposal is to be construed as any agency relationship between the parties.

Projects assigned prior to contract expiration will be considered cancelled if the work has not been initiated at the time of expiration.

1.01-Routine Work

Response Time

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Should vendor fail to make delivery within the guaranteed response period, they agree and further authorize the Commonwealth to deduct damages from the invoice in the amount of 1% per day for each day the service is withheld.

Mobilization/Demobilization

The equipment will be delivered to the place of beginning of operation with no expense to the Transportation Cabinet, and upon completion of the work the equipment will be transported away from the place of operations without expense to the Transportation Cabinet.

It is understood that a delivery order may include more than one work site and that the vendor is responsible for all mobilization expenses between each work site. The Department will only consider multiple work sites on a single delivery order if they are all within a 5-mile radius. There are no minimum hours guaranteed per work site when multiple work sites are included in a delivery order.

1.02-Emergency Work

Response Time

The Vendor guarantees to begin work within 48 hours following notification by the Chief District Engineer or his/ her designee that an emergency situation exists. This notification may be in the form of a phone call, but an official Delivery Order shall follow as soon as possible.

An “emergency” is defined as— A situation which creates a threat or impending threat to public health, welfare or safety such as may arise by reason of fires, floods, tornadoes, other natural or man-caused disasters, epidemics, riots, enemy attack, sabotage, explosion, power failure, energy shortages, transportation emergencies, equipment failures, state or federal legislative mandates, or similar events. (Per KRS 45A.095)

The vendor shall provide at least two phone numbers where they can be reached 24 hours a day.

Emergency Contact Person/Phone:

Emergency Contact Person/Phone:

Failure to be reached by District personnel may result in the immediate cancellation of the Master Agreement.

The vendor shall notify the District immediately of any changes to the emergency contacts and/or numbers.

Mobilization/Demobilization

The vendor shall be paid $750.00 in emergency mobilization costs for each piece of required equipment that is delivered to the work site and begins work within 24 hours of notification.

Should the vendor fail to respond to an Emergency as defined above within 48 hours of the notification they agree and further authorize the Commonwealth to deduct damages from the invoice in the amount of $1000.00 per day for each day the service is withheld or not provided. The vendor further understands that KYTC may use alternative methods to fulfill the equipment rental needs during an emergency situation.

Failure to respond in seventy-two (72) hours after notification may result in the immediate cancellation of the Master Agreement.

1.03– Insurance Requirements

A. Required Coverage The awarded vendor(s) shall be responsible for maintaining, and not reducing, the following insurance coverages, types, and limits of liability. Further awarded vendor shall be able to produce evidence of insurance in compliance with (C) through the entire contract:

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Commercial General Liability Insurance in accordance with minimum limits of liability of $1,000,000.00 per occurrence, $2,000,000.00 aggregate. The Commonwealth, in the Request for Solicitation, may require higher limits depending on the type of solicitation.

B. Additional Types of Insurance

1. Automobile Liability Insurance (If Applicable) Automobile Liability Insurance is required for delivery, onsite training, services or events in all situations where the Contractor must drive to any property where Commonwealth operations occur. With regard to delivery, if the items requested in this solicitation will be delivered by the awarded Contractor or Subcontractor, proof of Automobile Liability Insurance must be provided prior to award. If items will be delivered by common courier (USPS, FedEx, UPS, Old Dominion Freight Line, etc.), this requirement does not apply.

The Contractor or Subcontractor must provide a certificate of insurance coverage for any vehicle used in performance of this contract, whether owned, non-owned, or hired, or other vehicles utilized by the Contractor or Subcontractor.

Said policy of insurance to have a minimum coverage limit of $1,000,000.00 per occurrence combined single limit for bodily injury, including death, and property damage.

This requirement does not apply if the Contractor does not own, lease, or hire any automobiles to be used in connection with performance under any Contract resulting from this Solicitation.

2. Kentucky Workers Compensation Insurance (if applicable)

The coverage must comply with KRS 45A.480 and KRS Chapter 342.

C. Evidence of Insurance Coverage

The successful bidder shall provide evidence of insurance coverage as required. Failure to do so shall constitute a material breach of this Contract and may result in immediate cancellation of the Contract.

For all required insurance coverages, during the course of the Contract, the awarded vendor shall not be self-insured or utilize a Captive Insurer or a fronting policy that shifts risk back to the awarded vendor without prior written approval by the Office of the Controller of the Commonwealth.

Further, the awarded vendor shall not utilize an insurer or similar entity not in good standing with the Insurance Commissioner to fulfill the insurance requirements of the contract without prior written approval by the Office of the Controller of the Commonwealth.

Such approvals may require additional financial review, proof of funds, or bonding requirements sufficient for the risk associated with the services covered by the Contract, and approval or rejection is within the sole discretion of the Commonwealth’s Office of the Controller.

Contractor shall furnish the Certificate of Insurance prior to award and shall, upon request of the Commonwealth at any time during the contract term, provide a current, valid Certificate of Insurance.

Contractor and/or its insurer shall provide immediate notice of nonrenewal or cancellation of coverage during the course of the Contract.

All Certificates of Insurance must be signed by an authorized representative of the insurance agency, shall be in compliance with the laws of the Commonwealth of Kentucky, and shall be placed with a licensed resident or non-resident agent who represents insurance companies authorized to do business in Kentucky. The insurer shall have an AM Best rating of B+ or higher. Visit www.ambest.com for verification. Failure to meet this requirement may result in the bid being deemed non-responsive. A list of authorized companies can be found at https://insurance.ky.gov/ppc/ Company/Default.aspx.

A Certificate of Insurance (COI) on an ACORD form shall include the following:

o The certificate holder shall be listed as:

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Kentucky Transportation Cabinet Division of Purchases

200 Mero Street, 4th Floor Frankfort, Kentucky 40622 o Endorsement of Additional Insured. Certificate of Insurance must contain the following language in the Description of Operations box:

“The Commonwealth and its agents are Additional Insureds for the contract resulting from the solicitation. Additional insured protection afforded is on a primary and non-contributory basis.”

A copy of the Endorsement of Additional Insured must be submitted with the Certificate of Insurance.

o The contract number in the Description of Operations box.

D. Subcontractors

If the contract allows for Subcontractors and utilizes Subcontractors, prior to the commencement of any work by a Subcontractor.

o The primary Contractor’s Certificate of Insurance must identify coverage that meets or exceeds the insurance requirements defined in this contract and that covers Subcontractor and its work in support of the Contract or the Subcontractor must submit and maintain a Certificate of Insurance that also meets or exceeds the insurance requirements of the Primary Contractor defined in this contract, with an Additional Insured Endorsement.

o KYTC reserves the right to request copies of all Subcontractor’s Certificate(s) of Insurance at any time.

Section 2 - Terms and Conditions of the Contract

2.00 – Scope of the Contract

The Kentucky Transportation Cabinet Division of Purchases issues this solicitation on behalf of the Division of Highways District 8 to award a master agreement contract for: STATE EQUIPMENT RENTAL W/OPERATOR

DISTRICT 8

2.01 - Contract Components and Order of Precedence

The Commonwealth’s acceptance of the offer indicated by the issuance of an Award by the KYTC Division of Purchases shall create a valid Master Agreement consisting of the following:

1. The written Master Agreement between the Parties;

2. Any Addenda to the Solicitation;

3. Any provisions of the Solicitation and all attachments thereto;

4. The Bidder’s response to the Solicitation, and

5. The Kentucky Revised Statutes KRS 45A.

In the event of an inconsistency between provisions of the solicitation, the inconsistency shall be resolved by giving precedence in the following order: (a) the Specifications; (b) other provisions of the Solicitation, whether incorporated by reference or otherwise; (c) Contract or Master Agreement Terms and Conditions; (d) FAP 110-10-00 – General Conditions and Instructions for Solicitations and Contracts.

2.02 - Initial Contract Period

The Master Agreement will be for the initial period beginning 12/1/2026 and expiring 12/31/2027.

2.03 - Optional Renewal Period

This Master Agreement may be extended at the completion of the initial contract period for four (4) additional one-year periods. This extension must have the written approval of the vendor and the KYTC Division of Purchases.

The Commonwealth of Kentucky reserves the right to renegotiate any terms and/or conditions as may be necessary to meet requirements for the extended period. The vendor will be advised of any proposed revisions prior to the

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2700000127 Final STATE - EQUIPMENT RENTAL W/OPERATOR renewal periods. In the event proposed revisions cannot be agreed upon, either party shall have the right to withdraw without prejudice from either exercising the option or continuing the contract in an extended period.

2.04 - Divisions/Agencies to Be Served

This contract shall be for use by the following Divisions/Agencies of the Kentucky Transportation Cabinet:

District 8

No shipments or services are authorized until an official Delivery Order has been fully processed by an authorized agency.

2.05 - Quantity Basis of Contract

Any and all quantities mentioned in this solicitation are purely estimates and are not to be implied nor inferred as being guarantees. The State is obligated to buy only that quantity needed by its agencies during the term of the contract. Requirements may exceed the quantities shown and the contractor will be required to furnish all requirements shown on Delivery Orders dated during the life of the contract.

2.06 - Exception to Required Use of Contract

The establishment of this Master Agreement is not intended to preclude the use of similar products when requested by the agency. The Commonwealth of Kentucky reserves the right to acquire large requirements through other competitive processes.

2.07 - Basis of Price Revisions

PRICE ADJUSTMENTS: Unless otherwise specified, the prices established by the Master Agreement shall be firm for the contract period subject to the following:

A. Price Increases: A price increase will not be allowed during the first twelve (12) months of the contract. The price increase must be based on industry-wide price changes. The contract holder must request in writing a price increase at least thirty (30) days prior to the effective date and shall provide firm proof that the price increase(s) is justified. The KYTC Division of Purchases may request additional information or justification. If the price increase is denied, the contract holder may withdraw from the contract without prejudice upon written notice and approval by the KYTC Division of Purchases; however, the vendor must continue service at the contract prices until a new contract can be established (usually within sixty (60) days).

B. Price Decreases: The contract price shall be reduced to reflect any industry-wide price decreases. The contract holder is required to furnish the KYTC Division of Purchases with notice of any price decreases as soon as such decreases are available.

C. Extended Contract Periods: If the contract provides for an optional renewal period, a price adjustment may be granted at the time the contract is renewed, subject to price increase justification as required “A. Price Increases”.

2.08 - Addition or Deletion of Items or Services

The KYTC Division of Purchases reserves the right to add new and similar items, with the consent of the vendor, to the contract. If an addition is agreeable to both parties, the KYTC Division of Purchases will issue a Modification.

Until such time as the vendor receives a Modification, the vendor shall not accept Delivery Orders from any agency referencing such items or services.

2.09 - Changes and Modifications to the Contract

During the period of the contract, a modification shall not be permitted in any of its conditions and specifications, unless the contractor receives electronic or written approval from the KYTC Division of Purchases. If the contractor finds at any time that existing conditions make modification in requirements necessary, the contractor shall report the matter promptly to the KYTC Division of Purchases for consideration and decision. All contract modifications shall be subject to the provisions of 200 KAR 5:311.

2.10 - Reduction in Contract Worker Hours/Employee Furlough

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The Kentucky General Assembly may allow for a reduction in contract worker hours in conjunction with a budget balancing measure for some professional and non-professional service contracts. If under such authority the agency is required by Executive Order or otherwise to reduce contract hours, the contract will be reduced by the amount specified in that document. The reduction of hours may be applicable to those contract workers that provide a service in state government buildings on a regularly scheduled basis, such as janitorial, security guard, mailing services, and food services. These services will be reduced in hours only in those circumstances where the buildings will be closed. A notification will be sent to the contract holder in advance of any scheduled reduction in contract hours.

2.11 - Basis of Shipment

Quotations of unit prices on this solicitation shall be F.O.B. Destination Freight Prepaid and Allowed to the receiving agency. The vendor shall be fully responsible for all shipments and freight charges involved to the ordering agency. The responsibility for filing freight claims lies with the vendor.

2.12 Delivery Orders for Services

No services are authorized until an official Delivery Order has been fully processed by an authorized agency or payment has been made via Pro-Card.

Penalties assessed for delays in response or completion time will be calculated based on the date of the Delivery Order and the response/completion time stated in Section 2.14.

Payment shall be made against the actual quantities of work performed. The Delivery Order shall be modified to adjust quantities if needed.

Any work assigned prior to contract expiration will be considered cancelled if the work has not been initiated at the time of expiration. There will be no claim for damages allowed by reason of cancellation thereof.

If additional time is needed…