Final_RFB_605_2700000127_2_SO_FORM.PDF

Document ID: RFB 605 2700000127 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Modification: Yes Version #: 2

TITLE: STATE - EQUIPMENT RENTAL W/OPERATOR DISTRICT 8

Date Issued:

10/07/2026 Record Date:

10/07/2026

Solicitation Closes Date:

10/19/2026 Time:

13:30

Solicitation No:

RFB 605 2700000127

Reason for Modification

Addendum #1 to move the bid closing date to 10/19/2026 to allow time for questions to be answered.

Online Bidding Prohibited: No

For Information Call:

Nick Cavender 502-782-3979

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2700000127 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 STATE - EXCAVATOR TRACK W/

OPERATOR

6000.00000 HOUR

Comm Code Comm Description Manufacturer Model # Manuf Part #

97534 Earth Moving Equipment (Graders, Dozers, Loaders, etc.) Rent

Extended Description TRACK HOE, HYDRAULIC, CRAWLER MOUNTED, DIESEL POWERED W/OPERATOR TO MEET THE FOLLOWING SPECIFICATIONS:

BOOM LENGTH OF 25 FT MIN, MINIMUM 145 HP OR GREATER, 1.5 CY BUCKET MIN, 42 INCHES WIDE TOOTHED ROCK BUCKET, MIN GROUND OPERATING WEIGHT OF 46,000 LBS. EXCAVATOR SHALL HAVE HYDRAULIC THUMB ATTACHMENT OR A GRAPPLE

ATTACHMENT AVAILABLE FOR USE.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Manufacturer and Model # ______________________________________________

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.*** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

See attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf.

Please enter contact person, phone number and email in the Comments Section.

Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

2 STATE - EXCAVATOR TRACK LONG

REACH W/OPERATOR

5.00000 HOUR

TRACK HOE, HYDRAULIC, CRAWLER MOUNTED, DIESEL POWERED W/OPERATOR TO MEET THE FOLLOWING MIN SPECIFICATIONS: LONG REACH BOOM 50 FT AND BUCKET SIZE 1 CY, 140 HP, GROUND OPERATING WEIGHT OF 48,000 LBS.

EXCAVATOR SHALL HAVE HYDRAULIC THUMB ATTACHMENT OR A GRAPPLE ATTACHMENT AVAILABLE FOR USE.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Manufacturer and Model # ______________________________________________

Document ID: RFB 605 2700000127 Page: 3

3 STATE - HAMMER/HOE RAM/BREAKER 60.00000 HOUR

SHALL BE COMPATIBLE WITH LINE ITEM #1. MINIMUM 4,000 FT-LBS (ENERGY CLASS) TO BE USED ON TRACK EXCAVATOR WITH 25' BOOM, MIN GROUND WEIGHT OF 46,000 LBS OR GRATER AND MIN OF 145 HP OR GREATER.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

4 STATE - HAMMER/HOE RAM/ BREAKER

LONG REACH

MIN 300 FT-LBS (ENERGY CLASS) TO BE USED ON HIGH FLOW HYDRAULIC SKID STEER OR LONG REACH 50 FT MINIMUM

EXCAVATOR.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

5 STATE - SMALL TREE MULCHING

ATTACHMENT

2000.00000 HOUR

MULCHING HEAD WITH A MIN OF 24" CUTTING WIDTH. ATTACHMENT SHALL ALSO INCLUDE 90 DEGREE TILT MOUNT. TO BE

USED ON TRACK EXCAVATOR 25' BOOM, MIN OF 145 HP AND 46,000 LB MIN WEIGHT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 4

6 STATE - MEDIUM TREE MULCHING

2500.00000 HOUR

MULCHING HEAD WITH A MINIMUM OF 36" CUTTING WIDTH. ATTACHMENT SHALL ALSO INCLUDE 90 DEGREE TILT MOUNT. TO

BE USED ON TRACK EXCAVATOR 25' AND 50' BOOM LENGTH.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

7 STATE - DUMP TRUCK W/OPERATOR 3000.00000 HOUR

TRUCK RENTAL W/OPERATOR, FOR ON HIGHWAY USE, TANDEM WITH 350 HP MINIMUM, WITH MINIMUM 16 FOOT BED.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

8 STATE - ARTICULATED TRUCK 5.00000 HOUR

ARTICULATED TRUCK RENTAL W/OPERATOR, 25 TON OR GREATER 4 X 4

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 5

9 STATE - SMALL TRACTOR CRAWLER 5.00000 HOUR

60 HP MIN DIESEL ENGINE, EQUIPPED WITH ANGLE/TILT AND CORNER CUTTING BLADE. 15,000 LB MINIMUM OPERATING WEIGHT

W/OPERATOR.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

10 STATE - LARGE TRACTOR CRAWLER 5.00000 HOUR

140 HP OR GREATER DIESEL ENGINE, EQUIPPED WITH ANGLE/TILT AND CORNER BLADE. 33,000 LB MINIMUM OPERATING

WEIGHT W/OPERATOR.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

11 STATE - LIGHT PLANT 5.00000 HOUR

OUTPUT OF MINIMAL 6 KW @ 60HZ WITH A HEIGHT OF 12 TO 30 FT, 4 LIGHTS PER UNIT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 6

12 STATE - SKID STEER W/OPERATOR 2000.00000 HOUR

TRACKED SKID STEER MIN OF 70 HP WITH HIGH FLOW HYDRAULIC SYSTEM TO OPERATE SPECIAL ATTACHMENTS. SKID STEER WILL INCLUDE THE FOLLOWING BASIC ATTACHMENTS; BUCKET, HEAVY DUTY FORKS, SCRAP GRAPPLE BUCKET. THE FOLLOWING TWO ITEMS ARE HYDRAULIC FLOW SKIED STEER ATTACHMENTS THAT WILL BE PAID BY THE HOUR IN ADDITION

TO SKID STEER/OPERATOR WHEN USED: 24 AND 40 INCH COLD PLANER (MILLING HEAD)

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

13 STATE - COLD PLANNER 24 INCH 10.00000 HOUR

CAPABLE OF WORKING WITH HIGH FLOW HYDRAULIC SKID STEER, MIN 70 HP. HIGH FLOW TYPE W/HYDRAULIC SIDE SHIFT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

14 STATE - COLD PLANNER 40 INCH 5.00000 HOUR

CAPABLE OF WORKING WITH HIGH FLOW HYDRAULIC SKID STEER 70 HP. HIGH FLOW TYPE W/HYDRAULIC SIDE SHIFT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 7

15 STATE - ROAD WIDENER ATTACHMENT 5.00000 HOUR

CAPABLE OF WORKING WITH HIGH FLOW HYDRAULIC SKID STEER MIN 70 HP. HYDRAULIC-DRIVEN CONVEYOR HEAVY DUTY WITH 10" HEAD AND TAIL PULLEYS AND VARIABLE SPEED, RIGHT OR LEFT SIDE DISCHARGE WITH HYDRAULIC WIDTH/HEIGHT ADJUSTMENT. ADJUSTABLE SHOULDERING ANGLE AND SHOULDER WIDTHS OF 1-3.5', WEIGHT (EMPTY) 2700 LBS.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

16 STATE - VIBRATORY ROLLER W/

125 HP MINIMUM WITH 84" SMOOTH DRUM AND ATTACHABLE SHEEP FOOT DRUM PAD. 10 TON MINIMUM OPERATING WEIGHT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

17 STATE - MILLING MACHINE W/

OPERATOR ZIP TYPE

60.00000 HOUR

140 HP MINIMUM, 40 INCH WIDE DRUM CAPABLE TO MILL 12 INCHES IN DEPTH, MOUNTED ON MINIMUM 22,000 LB RUBBER TIRED

LOADER.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 8

18 STATE - WHEEL LOADER W/OPERATOR 60.00000 HOUR

ARTICULATED WHEEL LOADER W/OPERATOR A MINIMUM 150 HP AND 3.5 CU YD MIN BUCKET CAPACITY. 18,000 LB MINIMUM

GROUND WEIGHT.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

19 STATE - FLAGGERS 500.00000 HOUR

PROVIDE FLAGGERS AND TRAFFIC CONTROL FOR MAINTENANCE OPERATIONS ON STREETS AND ROADS. PRICE PER MANHOUR INCLUDES FLAGGERS, WARNING SIGNS, FLAGGERS PADDLES, PPE, AND SET UP IN ACCORDANCE WITH KYTC STANDARD DRAWINGS. PRICE PER MANHOUR IS FOR EACH FLAGGER USED. VENDOR SHALL PROVIDE UP TO 6 FLAGGERS (IF NEEDED)

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

20 STATE - EXCAVATOR TRACK W/

150.00000 HOUR

OPERATING WEIGHT 63,000 LBS MINIMUM, NET POWER 180 HP MIN, DIESEL POWERED, 30 METRIC TON MIN CLASS EXCAVATOR, EQUIPPED WITH UP TO 48" WIDE CY BUCKET WITH TEETH.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 9

21 STATE - HAMMER/HOE BREAKER 5.00000 HOUR

SHALL BE COMPATIBLE WITH TRACK EXCAVATOR 25 FT BOOM, MIN 180 HP 63,000 LB MIN WEIGHT. MIN 8,000 FT-LBS (ENERGY

CLASS)

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

22 STATE - MOWING ATTACHMENT 5.00000 HOUR

CAPABLE OF WORKING WITH HIGH FLOW HYDRAULIC SKID STEER, QUICK ATTACH, MINIMUM 6 FOOT CUT & 7 FT LONG. MIN 70

HP.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

23 STATE - RAM HOE ATTACHMENT 5.00000 HOUR

IMPACT FREQUENCY RANGE 700-1300, OPERATING RANGE 1450-2175 PSI. COMPATIBLE WITH SKID STEER WITH HIGH FLOW

HYDRAULICS MIN 70 HP.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 10

24 STATE - MOTOR GRADER W/OPERATOR 5.00000 HOUR

MINIMUM 12 FT BLADE MIN 130 HP, 29,000 LB OPER WEIGHT

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

25 STATE - ESCORT TRUCK W/OPERATOR 5.00000 HOUR

MUST BE 4 WHEEL DRIVE EQUIPPED WITH FLASHING SAFETY LIGHTS.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

26 STATE - TREE TRIMMER W/OPERATOR 2500.00000 HOUR

TREE TRIMMER SHALL MEET THE FOLLOWING MIN REQUIREMENTS: OPERATING WEIGHT - 24,300 LBS. NET POWER - 127 HP, 75' REACH FROM GROUND, AND COMOPOSITE BOOM ELECTRICALLY INSULATED. THIS EQUIPMENT SHALL BE EQUIPPED WITH A FRON MOUNTED HYDRAULIC BLADE THAT IS CAPABLE OF BEING OPERATED FROM THE CAB OF THE MACHINE.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 11

27 STATE - VIBRATORY RIPPER 5.00000 HOUR

SHALL BE COMPATIBLE WITH LINE ITEM #1. TO BE USED ON TRACK EXCAVATOR WITH BOOM.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

28 STATE - EXCAVATOR W/OPERATOR 150.00000 HOUR

SHALL MEET THE MINIMUM SPECIFICATIONS: HYDRAULIC TRACKED EXCAVATOR W/OPERATOR; DIESEL POWERED 52 HP, 15,900 POUND OPERATING WEIGHT, 7 METRIC TONS. RUBBER TRACKS, FRONT MOUNTED PUSH BLADE, ZERO TURN, OFFSET BOOM FOR MOBILITY AND CONFINED SPACE WORK. AS NEEDED THE ABILITY TO PROVIDE A 3 FOOT OR 18 INCH WIDE GENERAL PURPOSE

BUCKET. VENDOR IS TO PROVIDE ON (1) PIECE OF THIS EQUIPMENT AT ANY GIVEN TIME.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

29 STATE - LARGE EXCAVATOR W/BUCKET 10.00000 HOUR

LARGE EXCAVATOR WITH BUCKET.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 12

30 STATE - HYDRAULIC BREAKER

HYDRAULIC BREAKER ATTACHMENT

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

31 STATE - HYDRAULIC CRANE 55 TON

MOUNTED

30.00000 HOUR

SHALL MEET THE MINIMUM SPECIFICATIONS: TRUCK MOUNTED HYDRAULIC CRANE 55 TON W/OPERATOR, DIESEL POWERED 392 HP SINGLE ENGINE, 73,000 POUND OPERATING WEIGHT, 110 FOOT BOOM LENGTH, 8X4X4 AXLE CONFIGURATION, MINIMUM LIFT CAPACITY OF 54.5 TONS. ABILITY TO LIFT AND SWING 9.1 TON 30' LONG CONCRETE BARRIER WALL AT A 40 FOOT FULL RADIUS.

SUPPLY 1.25 TO 2 CY CLAMSHELL BUCKET AS NEEDED TO DREDGE CHANNELS, REMOVE FLOOD DEBRIS, CLEAN MUD SLIDES FROM ROADWAYS, OR REMOVE AND LOAD TREES/BRUSH FROM RIVER BRIDGE PIERS. PRICE PER HOUR INCLUDES SUPPLYING AS NEEDED THE ABILITY TO PROVIDE BLOCKS, HOOKS,TAG LINES, RIGGING, CABLES, AND CRIBBING.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

33 STATE - SELF-PROPELLED ROAD

WIDENER W/OPERATOR

THE VENDOR SHALL BE PAID $750.00 IN EMERGENCY MOBILIZATION COSTS FOR EACH PIECE OF REQUIRED EQUIPMENT THAT IS

DELIVERED TO THE WORK SITE AND BEGINS WORK WITHIN 24 HOURS OF NOTIFICATION.

Vendor must include the manufacturer and model # for each piece of equipment bid. During the evaluation process, vendor will be asked to provide specifications for the models listed to allow for verification that the equipment meets the required specifications.

Document ID: RFB 605 2700000127 Page: 13

Shipping Information KYTC District 8 - Somerset District Office

1660 South US27

Somerset KY 42502

Billing Information KYTC District 8 - Somerset District Office

1660 South US27 PO Box 780 Somerset KY 42502

Document ID: RFB 605 2700000127 Page: 14

Submission Checklist

The following items will be required to be submitted with bid:

Item The bidder with the lowest bid receives the maximum score.

95 Points The bidder with the lowest response time receives the maximum score.

5 Points

10/7/2026 - Addendum 1 – To change the closing date to 10/19/2026 to allow time for questions to be answered. A second addendum will be posted to answer questions received.

Bid closing date has been changed to 10/19/2026.

No other changes have been made.

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Any person wishing to hear a bid reading may call our conference line at 502-564-4495, Enter the Conference ID Code 240522126# and

Participant Code 228420#, at 3:00 pm, Eastern Time on the bid closing date.

Document Phase Document Description Page 15

2700000127 Final STATE - EQUIPMENT RENTAL W/OPERATOR

DISTRICT 8

Total Pages: 41 https://vss.ky.gov https://vss.ky.gov https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

All other items MUST be submitted prior to award however; vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.25)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

_____ CERTIFICATE OF INSURANCE (See Section 1.03)

_____ EQUIPMENT SPECIFICATION/PRODUCT LITERATURE

_____ OTHER REQUIRED DOCUMENTS

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx and https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

Section 1 - Scope of Work - Service

1.00 - Specifications of Service Requirements

The equipment shall be furnished in excellent mechanical working conditions, in good general appearance, (free of human graphic art), and be approved for use by Department personnel. The equipment shall be furnished fully operated with one (1) operator (with the exception of the light plants) and with all maintenance and repairs including fuel and lubrication necessary for its operation.

The vendor is not required to own all pieces of equipment but must be able to readily provide each piece on contract when requested.

The rental rate is to be paid by the Transportation Cabinet only during the time that the above-named equipment is in actual use on the job. The vendor will be guaranteed a minimum of eight (8) hours per each work order to the vendor. This is not to be construed as a minimum number of hours per equipment, per workday.

The equipment and the operator will be under the supervision and subject to the orders of the Transportation Cabinet, who shall direct the time and place for the use of such equipment.

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DISTRICT 8

Total Pages: 41 https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

The Department will provide traffic control necessary for safe operation in accordance with the Manual on Uniform Traffic Control Devices.

The Transportation Cabinet and all its officers, agents and employees shall be held harmless from all suits, actions, or claims of any character brought on account of any injury or damages sustained by any person or property from any actions or for any negligence in performance of the above-named equipment.

Nothing in this proposal is to be construed as any agency relationship between the parties.

Projects assigned prior to contract expiration will be considered cancelled if the work has not been initiated at the time of expiration.

1.01-Routine Work

Response Time

Should vendor fail to make delivery within the guaranteed response period, they agree and further authorize the Commonwealth to deduct damages from the invoice in the amount of 1% per day for each day the service is withheld.

Mobilization/Demobilization

The equipment will be delivered to the place of beginning of operation with no expense to the Transportation Cabinet, and upon completion of the work the equipment will be transported away from the place of operations without expense to the Transportation Cabinet.

It is understood that a delivery order may include more than one work site and that the vendor is responsible for all mobilization expenses between each work site. The Department will only consider multiple work sites on a single delivery order if they are all within a 5-mile radius. There are no minimum hours guaranteed per work site when multiple work sites are included in a delivery order.

1.02-Emergency Work

Response Time

The Vendor guarantees to begin work within 48 hours following notification by the Chief District Engineer or his/her designee that an emergency situation exists. This notification may be in the form of a phone call, but an official Delivery Order shall follow as soon as possible.

An “emergency” is defined as— A situation which creates a threat or impending threat to public health, welfare or safety such as may arise by reason of fires, floods, tornadoes, other natural or man-caused disasters, epidemics, riots, enemy attack, sabotage, explosion, power failure, energy shortages, transportation emergencies, equipment failures, state or federal legislative mandates, or similar events.

(Per KRS 45A.095)

The vendor shall provide at least two phone numbers where they can be reached 24 hours a day.

Emergency Contact Person/Phone:

Emergency Contact Person/Phone:

Failure to be reached by District personnel may result in the immediate cancellation of the Master Agreement.

The vendor shall notify the District immediately of any changes to the emergency contacts and/or numbers.

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2700000127 Final STATE - EQUIPMENT RENTAL W/OPERATOR

DISTRICT 8

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Mobilization/Demobilization

The vendor shall be paid $750.00 in emergency mobilization costs for each piece of required equipment that is delivered to the work site and begins work within 24 hours of notification.

Should the vendor fail to respond to an Emergency as defined above within 48 hours of the notification they agree and further authorize the Commonwealth to deduct damages from the invoice in the amount of $1000.00 per day for each day the service is withheld or not provided. The vendor further understands that KYTC may use alternative methods to fulfill the equipment rental needs during an emergency situation.

Failure to respond in seventy-two (72) hours after notification may result in the immediate cancellation of the Master Agreement.

1.03– Insurance Requirements

A. Required Coverage The awarded vendor(s) shall be responsible for maintaining, and not reducing, the following insurance coverages, types, and limits of liability. Further awarded vendor shall be able to produce evidence of insurance in compliance with (C) through the entire contract:

Commercial General Liability Insurance in accordance with minimum limits of liability of $1,000,000.00 per occurrence, $2,000,000.00 aggregate. The Commonwealth, in the Request for Solicitation, may require higher limits depending on the type of solicitation.

B. Additional Types of Insurance

1. Automobile Liability Insurance (If Applicable) Automobile Liability Insurance is required for delivery, onsite training, services or events in all situations where the Contractor must drive to any property where Commonwealth operations occur. With regard to delivery, if the items requested in this solicitation will be delivered by the awarded Contractor or Subcontractor, proof of Automobile Liability Insurance must be provided prior to award. If items will be delivered by common courier (USPS, FedEx, UPS, Old Dominion Freight Line, etc.), this requirement does not apply.

The Contractor or Subcontractor must provide a certificate of insurance coverage for any vehicle used in performance of this contract, whether owned, non-owned, or hired, or other vehicles utilized by the Contractor or Subcontractor.

Said policy of insurance to have a minimum coverage limit of $1,000,000.00 per occurrence combined single limit for bodily injury, including death, and property damage.

This requirement does not apply if the Contractor does not own, lease, or hire any automobiles to be used in connection with performance under any Contract resulting from this Solicitation.

2. Kentucky Workers Compensation Insurance (if applicable)

The coverage must comply with KRS 45A.480 and KRS Chapter 342.

C. Evidence of Insurance Coverage

The successful bidder shall provide evidence of insurance coverage as required. Failure to do so shall constitute a material breach of this Contract and may result in immediate cancellation of the Contract.

For all required insurance coverages, during the course of the Contract, the awarded vendor shall not be self-insured or utilize a Captive Insurer or a fronting policy that shifts risk back to the awarded vendor without prior written approval by the Office of the Controller of the Commonwealth.

Document Phase Document Description Page 18

Further, the awarded vendor shall not utilize an insurer or similar entity not in good standing with the Insurance Commissioner to fulfill the insurance requirements of the contract without prior written approval by the Office of the Controller of the Commonwealth.

Such approvals may require additional financial review, proof of funds, or bonding requirements sufficient for the risk associated with the services covered by the Contract, and approval or rejection is within the sole discretion of the Commonwealth’s Office of the Controller.

Contractor shall furnish the Certificate of Insurance prior to award and shall, upon request of the Commonwealth at any time during the contract term, provide a current, valid Certificate of Insurance.

Contractor and/or its insurer shall provide immediate notice of nonrenewal or cancellation of coverage during the course of the Contract.

All Certificates of Insurance must be signed by an authorized representative of the insurance agency, shall be in compliance with the laws of the Commonwealth of Kentucky, and shall be placed with a licensed resident or non-resident agent who represents insurance companies authorized to do business in Kentucky. The insurer shall have an AM Best rating of B+ or higher. Visit www.ambest.com for verification. Failure to meet this requirement may result in the bid being deemed non-responsive. A list of authorized companies can be found at https://insurance.ky.gov/ppc/ Company/Default.aspx.

A Certificate of Insurance (COI) on an ACORD form shall include the following:

o The certificate holder shall be listed as:

Kentucky Transportation Cabinet Division of Purchases

200 Mero Street, 4th Floor Frankfort, Kentucky 40622 o Endorsement of Additional Insured. Certificate of Insurance must contain the following language in the Description of Operations box:

“The Commonwealth and its agents are Additional Insureds for the contract resulting from the solicitation. Additional insured protection afforded is on a primary and non-contributory basis.”

A copy of the Endorsement of Additional Insured must be submitted with the Certificate of Insurance.

o The contract number in the Description of Operations box.

D. Subcontractors

If the contract allows for Subcontractors and utilizes Subcontractors, prior to the commencement of any work by a Subcontractor.

o The primary Contractor’s Certificate of Insurance must identify coverage that meets or exceeds the insurance requirements defined in this contract and that covers Subcontractor and its work in support of the Contract or the Subcontractor must submit and maintain a Certificate of Insurance that also meets or exceeds the insurance requirements of the Primary Contractor defined in this contract, with an Additional Insured Endorsement.

o KYTC reserves the right to request copies of all Subcontractor’s Certificate(s) of Insurance at any time.

Section 2 - Terms and Conditions of the Contract

2.00 – Scope of the Contract

The Kentucky Transportation Cabinet Division of Purchases issues this solicitation on behalf of the Division of Highways District 8 to award a master agreement contract for: STATE EQUIPMENT RENTAL W/OPERATOR

DISTRICT 8

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2.01 - Contract Components and Order of Precedence

The Commonwealth’s acceptance of the offer indicated by the issuance of an Award by the KYTC Division of Purchases shall create a valid Master Agreement consisting of the following:

1. The written Master Agreement between the Parties;

2. Any Addenda to the Solicitation;

3. Any provisions of the Solicitation and all attachments thereto;

4. The Bidder’s response to the Solicitation, and

5. The Kentucky Revised Statutes KRS 45A.

In the event of an inconsistency between provisions of the solicitation, the inconsistency shall be resolved by giving precedence in the following order: (a) the Specifications; (b) other provisions of the Solicitation, whether incorporated by reference or otherwise; (c) Contract or Master Agreement Terms and Conditions; (d) FAP 110-10-00 – General Conditions and Instructions for Solicitations and Contracts.

2.02 - Initial Contract Period

The Master Agreement will be for the initial period beginning 12/1/2026 and expiring 12/31/2027.

2.03 - Optional Renewal Period

This Master Agreement may be extended at the completion of the initial contract period for four (4) additional one-year periods. This extension must have the written approval of the vendor and the KYTC Division of Purchases.

The Commonwealth of Kentucky reserves the right to renegotiate any terms and/or conditions as may be necessary to meet requirements for the extended period. The vendor will be advised of any proposed revisions prior to the renewal periods. In the event proposed revisions cannot be agreed upon, either party shall have the right to withdraw without prejudice from either exercising the option or continuing the contract in an extended period.

2.04 - Divisions/Agencies to Be Served

This contract shall be for use by the following Divisions/Agencies of the Kentucky Transportation Cabinet:

District 8

No shipments or services are authorized until an official Delivery Order has been fully processed by an authorized agency.

2.05 - Quantity Basis of Contract

Any and all quantities mentioned in this solicitation are purely estimates and are not to be implied nor inferred as being guarantees. The State is obligated to buy only that quantity needed by its agencies during the term of the contract. Requirements may exceed the quantities shown and the contractor will be required to furnish all requirements shown on Delivery Orders dated during the life of the contract.

2.06 - Exception to Required Use of Contract

The establishment of this Master Agreement is not intended to preclude the use of similar products when requested by the agency. The Commonwealth of Kentucky reserves the right to acquire large requirements through other competitive processes.

2.07 - Basis of Price Revisions

PRICE ADJUSTMENTS: Unless otherwise specified, the prices established by the Master Agreement shall be firm for the contract period subject to the following:

A. Price Increases: A price increase will not be allowed during the first twelve (12) months of the contract. The price increase must be based on industry-wide price changes. The contract holder must request in writing a price increase at least thirty (30) days prior to the effective date and shall provide firm proof that the price increase(s) is justified. The KYTC Division of Purchases may request additional information or justification. If the price increase is denied, the contract holder may withdraw from the contract without prejudice upon written notice and approval

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2700000127 Final STATE - EQUIPMENT RENTAL W/OPERATOR by the KYTC Division of Purchases; however, the vendor must continue service at the contract prices until a new contract can be established (usually within sixty (60) days).

B. Price Decreases: The contract price shall be reduced to reflect any industry-wide price decreases. The contract holder is required to furnish the KYTC Division of Purchases with notice of any price decreases as soon as such decreases are available.

C. Extended Contract Periods: If the contract provides for an optional renewal period, a price adjustment may be granted at the time the contract is renewed, subject to price increase justification as required “A. Price Increases”.

2.08 - Addition or Deletion of Items or Services

The KYTC Division of Purchases reserves the right to add new and similar items, with the consent of the vendor, to the contract. If an addition is agreeable to both parties, the KYTC Division of Purchases will issue a Modification.

Until such time as the vendor receives a Modification, the vendor shall not accept Delivery Orders from any agency referencing such items or services.

2.09 - Changes and Modifications to the Contract

During the period of the contract, a modification shall not be permitted in any of its conditions and specifications, unless the contractor receives electronic or written approval from the KYTC Division of Purchases. If the contractor finds at any time that existing conditions make modification in requirements necessary, the contractor shall report the matter promptly to the KYTC Division of Purchases for consideration and decision. All contract modifications shall be subject to the provisions of 200 KAR 5:311.

2.10 - Reduction in Contract Worker Hours/Employee Furlough

The Kentucky General Assembly may allow for a reduction in contract worker hours in conjunction with a budget balancing measure for some professional and non-professional service contracts. If under such authority the agency is required by Executive Order or otherwise to reduce contract hours, the contract will be reduced by the amount specified in that document. The reduction of hours may be applicable to those contract workers that provide a service in state government buildings on a regularly scheduled basis, such as janitorial, security guard, mailing services, and food services. These services will be reduced in hours only in those circumstances where the buildings will be closed. A notification will be sent to the contract holder in advance of any scheduled reduction in contract hours.

2.11 - Basis of Shipment

Quotations of unit prices on this solicitation shall be F.O.B. Destination Freight Prepaid and Allowed to the receiving agency. The vendor shall be fully responsible for all shipments and freight charges involved to the ordering agency. The responsibility for filing freight claims lies with the vendor.

2.12 Delivery Orders for Services

No services are authorized until an official Delivery Order has been fully processed by an authorized agency or payment has been made via Pro-Card.

Penalties assessed for delays in response or completion time will be calculated based on the date of the Delivery Order and the response/completion time stated in Section 2.14.

Payment shall be made against the actual quantities of work performed. The Delivery Order shall be modified to adjust quantities if needed.

Any work assigned prior to contract expiration will be considered cancelled if the work has not been initiated at the time of expiration. There will be no claim for damages allowed by reason of cancellation thereof.

If additional time is needed to complete assigned work, please send a request to the Division of Purchases two weeks prior to expiration date. Per Section 2.29, this extension shall not exceed ninety (90) days.

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2.13 - Notices

The Division of Purchases Buyer identified below shall be the sole point of contact throughout the procurement process. All communications, oral and written (regular, express, or electronic mail) concerning this procurement shall be submitted to:

Nick Cavender

Division of Purchases

Kentucky Transportation Cabinet

Phone: 502-782-3979

E-mail: Nicholas.Cavender@ky.gov

From the issue date of this solicitation until a Contractor(s) is selected and the selection is announced; Offerors are not permitted to communicate with any Commonwealth staff concerning this solicitation.

After the award of a contract, all programmatic communications are to be made to the Agency Contact Person identified in the contract document with a copy to the Division of Purchases Buyer.

After the Award of a contract, all communications of a contractual or legal nature are to be made to the KYTC Division of Purchases Buyer.

2.14 – Response

Response at the earliest possible date is desired.

The Vendor agrees that when work is not complete within the contracted due date, one percent (1%) per day shall be deducted from the Vendor’s invoice for each day the vendor fails to meet the contracted completion date.

The Vendor is not responsible for and shall not be penalized for delays in its delivery when caused by factors or events outside Vendor’s control, including but not limited to acts or omissions of the Commonwealth or third parties, acts of civil or military authority, civil disturbance, war, terrorism, pandemics, explosions, fire, floods, tornadoes or other natural disasters or acts of God.

2.15 - Inspection

All supplies, equipment and services shall be subject to inspection or tests by the Commonwealth prior to acceptance. In the event supplies, equipment or services are defective in material or workmanship or otherwise not in conformity with specified requirements, the Commonwealth shall have the right to reject the items or services or require acceptable correction at the vendor’s expense.

2.16 – Payments

The Commonwealth will make payment within thirty (30) working days of receipt of Contractor's invoice and of acceptance of goods and/or services except when the agency has transmitted a rejection notice to the vendor in accordance with KRS 45.453 and KRS 45.454. For the purpose of this provision, a working day is any weekday except for Commonwealth employee holidays up to the agency close of business. The Commonwealth may make a partial payment of goods or services that it has received according to the terms of the contract.

Payments are predicated upon successful completion and acceptance of the described work, services, supplies, or commodities, and delivery of the required documentation. Invoices for payment shall be submitted to the agency contact person or agency representative and, except Personal Service Contract invoices, shall include the following information, as applicable:

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(1) Contract and/or delivery order number;

(2) Name of Contractor Entity or Individual;

(3) Contractor designated point of contact;

(4) Unique Invoice Number;

(5) Invoice Date;

(6) Item numbers;

(7) Descriptions of goods or services provided;

(8) Sizes of goods provided;

(9) Quantities provided;

(10) Unit prices; and

(11) Extended totals (unit price x quantity) for invoiced line items.

For Personal Service Contracts, invoices must be submitted on the Personal Service Contract Invoice form established by the Government Contract Review Committee, available at:

https://apps.legislature.ky.gov/moreinfo/contracts/PSC%20INVOICE%20FORM.pdf

The Commonwealth will make a good faith effort to notify the Contractor within fifteen (15) working days of the Contractor’s failure to submit a proper invoice or a dispute of the goods or services provided. The Contractor shall address the Commonwealth’s concerns within ten (10) calendar days and resubmit a corrected invoice with a new invoice number for payment. If the Contractor has not rectified the problem with the invoice or the good or service within the ten (10) calendar day correction period, any revised submitted invoice shall be considered a new invoice with a new date of submission for calculation of any late payment penalty.

If the Commonwealth has not notified the Contractor of any issue with the invoice or the goods and/or services and the Contractor has not received payment by the twenty-fifth (25th) business day after the Contractor submitted the invoice, the Contractor should notify its Commonwealth contract representative that its invoice is still pending payment.

Except as otherwise explicitly provided in the contract, payments shall be issued to the Contractor within thirty (30) working days of receipt of Contractor's invoice or of acceptance of goods and/or services. In the event of an invoice payment dispute between the Contractor and purchasing agency, the Contractor shall first attempt resolution of the dispute via submission to the purchasing agency in accordance with the payment dispute process posted on the Finance and Administration Cabinet website, located at:

https://finance.ky.gov/office-of-the-secretary/office-of-general-counsel/Pages/procurement-and-protest-resources.aspx

If submission to the purchasing agency fails to resolve the payment dispute, the Contractor may submit a contract dispute regarding payment to the Finance Secretary for resolution. In accordance with KRS 45.454, and except as provided by KRS 371.405, there shall be payable to the Contractor a penalty of one percent (1%) on any undisputed amount each month or fraction thereof owing to the Contractor after 30 working days following the receipt of the goods or services and receipt of the invoice unless otherwise agreed between the Commonwealth and the Contractor.

After a resolution is determined, the purchasing agency shall begin to assess penalties due the Contractor and remit the penalty payment to the Contractor within ten (10) working days.

2.17 - Vendor’s Report

The vendor(s) may be asked to furnish the KYTC Division of Purchases, a report showing volume which has been sold to the Commonwealth and its using agencies each six (6) months of the contract period. The report will include political subdivisions and university purchases. This report may be the vendor’s computer printout sheet or form.

This shall apply to all items which are to become a part of this contract. This report must reference usage by brief description, product number or other format designated by the KYTC Division of Purchases.

2.18 - Post Contract Agreements

The Master Agreement shall represent the entire agreement between the parties. Prior negotiations, representations, or agreements, either written or oral, between the parties hereto relating to the subject matter hereof shall be of no

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Any such documents so obtained will be non-binding on the State and be cause for breach of contract.

2.19-Subcontracts

The vendor (prime contractor) is permitted to make subcontract(s) with any other party for furnishing any of the work or services herein. The vendor shall be solely responsible for performance of the entire contract whether or not subcontractors are used. The Commonwealth shall not be involved in the relationship between the prime contractor and the subcontractor. Any issues that arise as a result of this relationship shall be resolved by the prime contractor.

All references to the vendor/contractor shall be construed to encompass both the prime contractor and any subcontractors.

The vendor (prime contractor) shall notify the KYTC Division of Purchases buyer listed in Section 2.13 prior to use of subcontractors for the resulting contract. If the KYTC Division of Purchases is provided evidence of the vendor making such an arrangement without submitting the proper information prior to use of the…