Final_PWS Martin Sterlie Processing Service_7.24.26.docx

Department of Defense Defense Health Agency Performance Work Statement

Martin Army Community Hospital (MACH) Sterile Processing Services

Date: 24 July 2026

PART 1

1.0 GENERAL INFORMATION

1.1. Description of Service/Introduction: The contractor shall provide complete disinfection, sterilization, and assembly services for surgical instrument trays for the Martin Army Community Hospital (MACH) Sterile Processing Department (SPD), located at 6600 Van Aalst Blvd, Fort Benning, GA 31905.

1.2. Background: Martin Army Community Hospital (MACH) has a requirement to establish a service contract with a local, certified sterile processing facility to support its operational readiness. From time to time, MACH requires overflow and supplemental sterile processing services to ensure surgical instruments are available for patient care when in-house capacity is exceeded or unavailable. This contract will provide a mechanism to transport, track, sterilize, and assemble surgical trays.

1.3. Period of Performance (PoP): The Period of Performance shall consist of a Base Year of six (6) months from the date of contract award, with the potential for five successive six (6) month option periods, if exercised by the Government.

1.4. Objectives:

· To establish a reliable process for the sterilization and assembly of Government-owned surgical trays.

· To ensure all services are performed in accordance with applicable state, federal, and industry standards for sterile processing.

· To maintain a clear and auditable tracking system for all surgical trays from pick-up to delivery.

· To ensure the timely return of fully disinfection, sterilized, and assembled surgical trays to support MACH’s surgical schedule.

1.5. Scope: The contractor shall provide all necessary labor, equipment, and materials to perform full disinfection, sterilization, and assembly of Martin Army Community Hospital surgical trays. Services include the establishment of MACH as a customer in the contractor's tracking system, receiving decontaminated trays from MACH, performing full disinfection sterilization, ensuring quality control, and preparing the trays for pick-up by MACH personnel. For the purposes of this contract, the term “Trays” shall be equivalent to one surgical tray, one DaVinci Arm, or ten peel packs.

1.6. Federal Regulations: The contractor shall be duly licensed and certified to provide sterile processing services in the State of Georgia. The contractor shall comply with all applicable standards and legal requirements from accrediting bodies, including but not limited to The Joint Commission (TJC) and the Association for the Advancement of Medical Instrumentation (AAMI).

1.7. Geographical Location: The Contractor’s sterilization and processing facility must be physically located within a thirty (30) mile driving radius of Martin Army Community Hospital, located at 6600 Van Aalst Boulevard, Columbus, Georgia.

1.8. Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The contractor is responsible for ensuring all trays are returned fully disinfected, assembled, and sterilized.

1.8.1. Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the Government to evaluate performance and to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.9. Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. A full description of the COR's duties and limitations will be provided in the COR designation letter. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.10. Contractor Identification: Not Applicable contractor personnel will not perform services on a government military post or in any government facilities.

1.10.1. The Government (Martin Army Community Hospital) shall be responsible for the transport of its equipment/supplies to and from the Contractor's facility. Hospital staff shall notify the Contractor when it requires Services and coordinate drop-off and pick-up times and locations with the Contractor's designated personnel.

1.10.2. After services are completed, the Contractor shall notify the designated Government point of contact by email that the sterilized trays are ready for pick-up.

PART 2

2.0 SPECIFIC TASKS

2.1. Contractor Responsibilities:

The contractor shall provide the full scope of services required to receive, track, disinfect, sterilize, assembly, and prepare for pick-up all surgical trays delivered by Martin Army Community Hospital. The contractor shall provide the Government with a Daily Sterilization Load Record / Log upon pick-up daily.

2.1.1. Onboarding and System Integration:

The contractor shall provide an on-site orientation at contractor’s facility for MACH Sterile Processing Department leadership (Chief & Non-Commissioned Officer In Charge (NCOIC)) and establish Martin Army Community Hospital as a customer within its barcoding and instrument tracking system to ensure a complete chain of custody for all assets.

2.1.2. Sterilization and Assembly:

The contractor shall perform full and complete disinfection, sterilization and assembly of all trays delivered by MACH. This includes ensuring that all sterilization parameters (e.g., time, temperature, pressure) meet industry and manufacturer standards and that all quality indicators confirm sterility. The contractor shall complete the full disinfection, assembly and sterilization of all provided surgical instruments, ensuring they are ready for Government pickup, Monday through Sunday, no later than twenty-four (24) hours from the time they were dropped off at the contractor’s facility, subject to the following schedule constraint:

2.1.2.1. Holiday Exclusions: The contractor is not required to support standard Government pickups or drop-offs on Federal Holidays.

2.1.3. Quality and Integrity of Trays:

The contractor shall ensure that all returned trays are complete, with all instruments present, and that wrappers or containers are free of tears, holes, or moisture. The contractor staff shall notify the COR immediately of any compromised or incomplete trays. The surgical staff at MACH will notify the COR immediately of any compromised or incomplete trays.

2.2. Compensation and Invoicing:

The contractor shall bill the Government at the agreed-upon rate per tray. On a monthly basis, the Contractor shall submit an invoice in arrears to the Government for all services rendered. The Government will submit payment to the Contractor within 30 days of receipt of a proper invoice via the Wide Area WorkFlow (WAWF) system.

PART 3

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Requiring Activity Authority has assessed the need for Government Furnished Property, Utilities, and Materials and determined:

3.1. Services: The Government:

☐ Will NOT provide Government Furnished Services. in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Government Furnished Services required in support of this contract/task order. These Services are described below. The Government will be responsible for the transport of its surgical trays to and from the contractor's facility.

Monday – Sunday Drop-off between the hours of 0700-1000 Eastern Time or other mutually agreed upon time between the Government and contractor.

Monday – Sunday Pick-up between the hours of 1100-1700 Eastern Time or other mutually agreed upon time between the Government and contractor.

3.2. Utilities: The Government:

☒ Will NOT provide Utilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Utilities in support of this contract/task orders. The Government provided Utilities are described below:

3.3. Materials: The Government:

☐ Will NOT provide Materials in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ IS providing Materials in support of this contract/task order. The Government will provide its own surgical instrument trays, which have been decontaminated and assembled, to the contractor for sterilization services.

PART 4

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. Services: The Contractor:

☐ Will NOT provide Contractor Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Contractor Furnished Services required in support of this contract/task order. The contractor shall provide all personnel, management, quality control, and other services required to perform the work outlined in this PWS.

4.2. General: The contractor shall furnish all supplies, equipment, facilities and services required to perform the sterilization and assembly work listed under Part 2 of this PWS.

4.3. Secret Facility Clearance: Not applicable.

4.4. Materials – Equipment - Facilities: The contractor shall furnish all materials, supplies, equipment, and facility space necessary to meet the requirements under this PWS, including but not limited to sterilization wrappers, containers, chemical indicators, sterilizers, and biological indicators.

PART 5, ATTACHMENT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement from Part 2)

PART 6, ATTACHMENT 2: DELIVERABLES SCHEDULE

This schedule outlines the specific deliverables required by the contract, along with their frequency, due dates, and the recipient.

DHA PWS, FEB 2024

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