Final PWS.pdf

B.3 PERFORMANCE WORK STATEMENT (PWS):

The Buffalo VA Medical Center located at 3495 Bailey Avenue Buffalo, New York, 14215 requires a firm fixed-price requirement, to include the base year plus four (4) provisional option years, for an elevator service and maintenance agreement on the elevators and dumbwaiters from

12/01/2023 to 11/30/2024. The service and maintenance agreement shall include material, labor, supervision, tools, supplies, and any other items necessary to perform required tasks.

A. All labor during normal business hours (see section B.3.1.2), including assigned full-time primary technician and any necessary support technicians (see section B.3.1.1 (c)) shall be included in this service agreement. All overtime and double-time call-in work (outside normal business hours) shall be funded on separate line-item only by written modification from the Contract Officer (CO). Contractor shall assign one (1) full-time primary technician on-site at the Buffalo VA Medical Center and support technicians shall be deployed when needed.

B. Contractor shall perform all scheduled inspections, preventative maintenance, testing, adjustments, and replacement parts for all equipment specified in section B.3.3.1 of this document related to operation, function, and safety.

C. Contractor shall perform all unscheduled adjustments and repairs for all equipment listed in section B.3.3.1 of this document during business hours referenced in section B.3.1.2.

D. Contractor shall provide 24 hours per day, 7 days per week, 365 days per year (24/7/365) emergency call back service for all elevators listed in section B.3.3.1 of this document.

Contractor shall invoice according to proper contractor line-item associated with the service call category (Overtime Rate, Double-Time Rate, Service Team Rate, etc.).

E. All service and repair work shall be accomplished in strict accordance with the latest approved edition of the ANSI/ASME/L Safety Codes for Elevators and Escalators.

F. The Contractor shall review and include any/all applicable standards and code, to include all applicable NFPA, NEC, OSHA, and any other codes including but not limited to:

1. ELEVATOR INDUSTRY FIELD EMPLOYEE’S SAFETY HANDBOOK.

2. INTERNATIONAL BUILDING CODE (IBC).

3. AMERICAN SOCIETY OF MECHANICAL ENGINEERS (ASME)

a. ASME A17.1 SAFETY CODE FOR ELEVATORS AND ESCALATORS, 2019 Edition.

b. ASME A17.2 GUIDE FOR INSPECTION OF ELEVATORS, ESCALATORS, AND MOVING

WALKS, 2020 Edition.

c. ASME A17.3 SAFETY CODE FOR EXISTING ELEVATORS AND ESCALATORS, 2020

Edition.

d. ASME A17.5 ELEVATOR AND ESCALATOR ELECTRICAL EQUIPMENT, 2019 Edition.

e. ASME A17.6 STANDARD FOR ELEVATOR SUSPENSION, COMPENSATION, AND GOVERNOR SYSTEMS, 2022 Edition.

f. ASME A18.1 SAFETY SYANDARD FOR PLATFORM LIFTS AND STAIRWAY CHAIRLIFTS, 2020 Edition.

g. ASME QEI-1 STANDARD FOR THE QUALIFICATION OF ELEVATOR INSPECTORS, 2018 Edition.

4. NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

a. NFPA 13 STANDARD FOR THE INSATLLATION OF SPRINKLER SYSTEMS, 2022 Edition.

b. NFPA 70 NATIONAL ELECTRIC CODE, 2023 Edition.

c. NFPA 70E ELECTRICAL SAFETY IN THE WORKPLACE, 2024 Edition.

d. NFPA 72 NATIONAL FIRE ALARM AND SIGNALING CODE, 2022 Edition.

e. NFPA 101 LIFE SAFETY CODE, 2021 Edition.

f. NFPA 252 FIRE TEST OF DOOR ASSEMBLIES, 2022 Edition.

G. Should a conflict exist between VA requirements and nationally recognized codes and standards, the conflict must be brought to the attention of the VA. The resolution of conflict must be made by the VA Authority Having Jurisdiction (AHJ).

H. In the event of a conflict between the text of this document and nationally recognized codes and standards, the nationally recognized codes and standards takes precedence.

I. Nothing in this document supersedes applicable laws and regulations unless a specific exemption has been obtained.

J. Within the first thirty (30) business days during the base year of the contract, the Contractor shall complete a full inspection of all equipment covered under this PWS and submit a written report to the CO/COR detailing their findings along with a list of all outstanding repairs and a quote for the cost of the completion of each repair. The facility shall review the written report and shall provide a modification to fund all agreed upon repairs.

B.3.1 GENERAL REQUIREMENTS:

B.3.1.1 CONTRACTOR QUALIFICATION:

A. The Contractor shall have a minimum ten (10) years of experience providing elevator maintenance services in high-rise buildings.

B. Assigned primary AND support elevator mechanics/apprentices shall be certified by the

International Union of Elevator Contractors (IUEC) or have equivalent qualifications.

C. The assigned primary elevator mechanic shall have a minimum five (5) years of experience on the same type of equipment as listed in section B.3.3.1, particularly dispatched elevator groups of five (5) cars or more that are controlled by Serge processors.

D. The Contractor shall have sufficient staffing levels to ensure continuity of coverage. In the event of illness or scheduled vacation time of the assigned primary elevator mechanic, or in the event of multiple elevators being out of service simultaneously and requiring repairs requiring additional manpower, a support technician shall be provided within two (2) hours.

Should the Contractor need to supplement their staffing levels using a Sub-Contractor, a dually signed support agreement between the Contractor and Sub-Contractor stating the number of available support personnel and mandating a maximum response time of two (2) hours from receipt of the initial support request shall be in place.

E. The Contractor shall possess the knowledge, computer hardware, and software required to maintain elevators with proprietary operating systems designed by Thyssenkrupp and Serge.

The software shall have the ability to access ladder logic diagrams imbedded in Serge PLCs.

The Contractor shall be required to have the necessary computer hardware, software, and personnel with appropriate expertise, if the primary elevator mechanic is not able to support Serge PLCs, on-site within two (2) hours of notice.

F. The Contract Officer Representative (COR) or CO shall review and approve the qualifications of all elevator mechanic and apprentice before they perform on-site repairs under this service agreement.

G. Elevator mechanic apprentices performing maintenance at the VA Medical Center shall be in year three (3) or above in their respective apprenticeship program. A certified elevator mechanic shall be present when apprentices are performing maintenance at the VA Medical

Center.

H. All Contractor employees performing work under this agreement at the Buffalo VA Medical

Center for more than forty (40) hours over the contract period are required to complete

Infectious Control training provided by the VA facility.

I. All Contractor employees working on-site shall have completed an Occupational Safety &

Health Administration (OSHA) approved construction safety training course. The required level of training is as follows: 10-hour training for on-site workers and/or 30-hour training for on-site supervisors. Proof of OSHA training shall be submitted to the COR and is required prior to commencement of work on-site.

J. The selection, assignment, and management of contractor’s employees are the responsibility of the Contractor. The Contactor shall not employ any individual identified as a potential threat to the health, safety, security, and general wellbeing, or operation of the

VA/VAMC or personnel. The Contractor is fully responsible for the performance and conduct of their employees. The Contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent.

B.3.1.2 WORKING HOURS:

A. The maintenance work outlined in this document shall be performed during normal working hours of 8:00 AM to 4:30 PM, Monday through Friday, Federal holidays excepted.

1. The following are Federal Holidays observed by the Facility and the Contractor shall not expect access to the VA Facility or VA Employees on these dates, unless otherwise coordinated with COR prior. Services shall not be scheduled on the following dates:

a. New Year’s Day

b. Birthday of Martin Luther King, Jr.

c. Washington’s Birthday

d. Memorial Day

e. Juneteenth National Independence Day

f. Independence Day

g. Labor Day

h. Columbus Day

i. Veterans Day

j. Thanksgiving Day

k. Christmas Day

B. Upon arriving and signing in at the facility, and within the first hour of the day, the Contractor personnel shall perform an initial walkthrough of all elevators to ensure they are operational and brief the COR on their findings. Should an equipment failure occur during regular business hours which requires removal from service, the Contractor shall report to the COR before and after performance of the repair and provide evidence of the service performed. At the conclusion of the day, the Contractor shall de-brief the COR on any outstanding repairs or incomplete services.

C. All work activities shall not to interfere with patient and/or staff. The Medical Center must maintain its operation 24/7/365, therefore, any interruption in service shall be scheduled and coordinated in advance with the COR to ensure that no lapses in operation occur.

D. Over-time labor rate shall come into effect for work performed outside of normal business hours as defined above. Double-time labor comes into effect for work performed on Sundays and Federal Holidays. These rates shall be funded through a separate line item by way of written modification from the CO.

B.3.1.3 SCOPE OF COVERAGE:

A. The Contractor shall supply one (1) certified elevator mechanic to be on-site at the Buffalo

VA Medical Center during regular business hours, as defined in section B.3.1.2, for a total of

40 hours per week. The assigned mechanic shall be responsible to perform all required maintenance as listed in section B.3.4, respond to emergency calls, and make all necessary adjustments and repairs needed to keep the elevators and dumbwaiters safe and operational, scheduled or unscheduled.

B. The Contractor along with the VA representative(s) shall monitor the performance of the assigned mechanic to ensure they are performing to the contract standards. Should the assigned mechanic not meet the contract standards, or if the assigned mechanic requests additional support, the Contractor shall be responsible to immediately dispatch additional personnel to assist with troubleshooting, repairs, multiple breakdowns, or scheduled maintenance at no additional cost to the VA.

C. Under no circumstance shall the scheduled maintenance defined in section B.3.4 be neglected. If it is determined a repair will require more than four (4) hours of labor to complete, the Contractor shall be required to bring in support technicians to either perform the required repair or the scheduled maintenance at no additional cost to the VA.

D. Should the Contractor have the need to hoist an elevator component from the 11th floor to the 13th floor, by means of the building’s bridge beam, the Contractor shall be required to provide at minimum a team of eight (8) additional employees to ensure the safety of the building’s occupants. The Contractor’s employees shall be posted at a minimum of two (2) employees per floor from the 10th to 13th floors to stop pedestrian traffic from crossing beneath the lifted load. All labor associated with this process shall be supplied at no additional cost to the VA. All lifts must be scheduled/coordinated in advance with the COR.

E. The Contractor shall not be required by this agreement to make renewals or repairs necessitated by proven negligence or misuse of the equipment by persons other than the Contractor, their representative, and employees, or by reason of any other proven cause except for normal wear and tear. All repairs required due to such negligence and abuse are not the responsibility of the Contractor and shall be funded through a written modification issued by the CO or a separate procurement. Negligence or abuse shall be determined by a joint decision as may be arrived at by qualified representatives of the VA and the Contractor, and/or by qualified 3rd party retained by VA.

B.3.1.4 PARTS:

A. The Contractor shall furnish all lubricants, cleaning supplies and tools necessary to perform the work described herein. All lubricants shall be as recommended by the manufacturer of the equipment or equal thereto.

B. The Contractor shall furnish and install, or repair when necessary minor parts, including but not limited to the following:

1. Motor generators.

2. Controllers.

3. Selectors.

4. Worm gears.

5. Thrust bearings.

6. Windings.

7. Commutators.

8. Armatures.

9. Pulleys.

10. Coils.

11. Circuits.

12. Magnet frames.

13. Relays.

14. Contacts.

15. Printed circuit boards.

16. Solid state controls.

17. Logic circuits.

18. Control fuses.

19. Cams.

20. Car doors.

21. Hoist way door hangers.

22. Tracks and door gibs.

23. Door operating devices.

24. Interlocks and contacts.

25. Safety devices.

26. Governors.

27. Push buttons.

28. Annunciators.

29. Hall lanterns and indicators.

30. Lamp replacement in signal system and all other elevator signal and accessory equipment.

C. All parts shall be of the original equipment manufacture’s (OEM) design and specification or equal thereto.

D. The Contractor shall NOT supply replacement fluorescent ballasts or bulbs for car lighting fixtures or floor covering on elevator platforms.

E. The existing emergency call systems located in the cars shall be maintained according to manufacturer specifications.

F. In addition to the minor spare parts of section B.3.1.4 (b) above, the Contractor shall always have available, for immediate delivery and installation, sufficient supply of the following spare parts for the repair of each elevator system concerned, the inventory shall include, but not necessarily be limited to the following:

1. Lamps, minimum two (2) each type.

2. Door operator motor s and gear reduction units, for both side slide and vertical bi-parting doors.

3. Transformers and rectifiers for each type and size used.

4. Relays and switches, minimum one of each type.

5. Controller and selector switch contacts and coils for each size and type used.

6. Selector tapes and selector motor (when used), leveling switches, magnets, and induction.

7. Door interlocks.

8. Car door safety device.

9. Car door electric door detectors complete to include preamplifiers and power pack.

10. Hanger rollers for both car and hall doors.

11. Limit switches and terminal stopping switches.

12. Roller guides for car.

13. Electronic tubes for each type and size used.

14. Flexible guide shoe gibs.

15. Torque wrenches and other small tools.

16. Pressure, relief and control valves for each type and size used (hydraulic elevator).

17. Any/all computer components that cannot be substituted shall be "next day delivered" to site.

G. If spare parts are to be stored at VA Facility, the Contractor shall provide lockable metal storage cabinets for their spare parts, VA shall not be responsible for lost or stolen tools or materials left unsecure.

B.3.1.5 SCHEDULED DOWNTIME:

A. Not more than one elevator per bank shall be put out of service at one time for regular preventive maintenance, testing, lubrication, and servicing, The time of day that each elevator can be shut down for routine maintenance shall be scheduled with the COR to minimize the disruption caused by the elevators being out of service. Generally, all shutdowns will be accomplished during business hours, or otherwise determined by the

COR. If for any reason an elevator should be out of service for more than the usual troubleshooting time of 30 to 60 minutes, the Contractor shall notify the COR when the elevator was taken out of service, the reason why, and what time the elevator is expected to be put back in service for proper and safe operation.

B. The following will be considered maximum shutdown times allowed:

1. Major Repairs:

a. Cables-hoist, governor, compensating and tail ropes. Completion within 4 calendar days after replacement cables are received.

b. Brake coils and motor field coils - 7 calendar days.

c. Rewind motor or MG set armature -14 calendar days.

d. Turn down and undercut machine commutator 4 calendar days.

e. Governor repairs - 4 calendar days.

f. Replace motor bearing - 5 calendar days.

2. Minor Repairs - Completion within 1 calendar-day:

a. Replace relay coils.

b. Replace relays.

c. Replace door interlocks.

d. Replace door guides.

e. Door operator repairs.

f. Repair selector drive tape.

g. Replace door operation motor.

h. Replace selector drive motor.

i. Replace brake linings.

j. Replace valves (hydraulic elevator).

k. Replace pump unit (hydraulic elevator).

B.3.1.6 PERFORMANCE:

A. The Contractor shall keep the elevator maintained to operate at the original contract speed, keeping the original performance measures, including acceleration and retardation times, average waiting time, door opening and closing times, accuracy of leveling and variance from rated speed under all load conditions and as designed and installed by the manufacturer. Any changes shall be discussed with the COR and approved before implementation. Each elevator shall be operable and available for use 90% of the Medical

Center’s normal work hours (see section B.3.1.2). Contractor shall keep a running total of hours out of service and provide it to the COR weekly. Scheduled maintenance time shall be excluded when calculating operational uptime during normal work hours.

B. Performance Requirements - Contractor shall maintain the following minimum performance requirements of the elevators designated in Table 1: ELEVATOR PERFORMANCE

REQUIREMENTS below:

1. Average waiting time – The amount of time the registering of a hall call to the moment the elevator arrives at the landing (computed over 24 hour period).

2. Floor leveling accuracy – The maximum allowable difference in height between the finished hall floor and finished car floor under all load conditions.

3. Door opening time – Measured from start of door open process until doors are fully open.

4. Door closing time – Measured from the start of the door close process until the doors are fully closed.

5. Variance from rated speed regardless of load shall not exceed ± five percent (5%).

TABLE 1: ELEVATOR PERFORMANCE REQUIREMENTS

ELEVATOR

AVG. WAITING

TIME (sec)

FLOOR

LEVELING ACC.

(in.)

DOOR OPENING

TIME (sec)

DOOR CLOSING

TIME (sec)

P1-P5 38 ± 1/4 1.6 4.5

S6-S7 52 ± 1/4 2.2 6.0

S8-S10 38 ± 1/4 1.6 4.5

P11-P12 38 ± 1/4 2.2 6.0

P14 30 ± 1/4 2.2 6.0

C. Main building, core passenger elevators are operated by a dispatch computer. Any/all changes to program shall be approved in writing by COR before implementation.

D. The Buffalo VAMC reserves the right to make inspections and tests. If it is found that the elevators and associated equipment are deficient either electrically or mechanically, the

Contractor will be notified of these deficiencies in writing, and it shall be his responsibility to make the necessary corrections within 5 calendar days.

E. The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program shall comply with the requirement of the contract to include written maintenance records, maintenance control program, and compliance with ASME A17.1.

B.3.1.7 EQUIPMENT, WIRING, AND CIRCUIT CHANGES:

A. The Contractor shall not make any changes or alterations to the existing mechanical equipment, circuits, circuit wiring, programming, or sequencing, nor alter the original circuit or wiring design of the elevators unless changes are authorized in writing by the COR, as hereinafter provided. The Contractor shall submit any proposed changes to the COR, for approval. The submission shall be complete, neatly prepared, drawings, and wiring diagrams as well as a complete description of the proposed changes. Prior to submitting the proposed change to the facility, the Contractor shall at his own cost and expense have obtained comments from the original equipment manufacturer concerning the overall effect of such changes on the system. If changes are made, Contractor shall provide as-built drawings of modifications.

B.3.1.8 RECORDS:

A. The Contractor shall maintain a complete, orderly, and chronological file, including drawings, complete parts lists and copies of all reports as required by these specifications. A record of all call backs and repairs shall be kept by the Contractor indicating any difficulty experienced and the corrective measures taken to eliminate these difficulties. The file shall be available for inspection upon request and a copy of this complete file shall be furnished to the VA facility during the last month of each contract period. This monthly report shall indicate the elevator number, date work was performed, type of work (emergency replacement or repair), brief description of the work performed, man-hours expended, and materials used.

B. The Contractor will provide written reports to the VA weekly of the work accomplished and document all preventative maintenance and other maintenance preformed. The Contractor shall provide all Joint Commission documentation monthly to the VA.

C. The Contractor shall provide and keep current suitable check charts for each elevator. One shall be kept in the appropriate machine room of the building in which the elevator is located; a copy shall be turned over to the COR. Upon completion of maintenance, the

Contractor shall properly initial the chart to indicate the work has been completed. In addition to the check charts in each machine room the Contractor shall maintain, on the premises a log of arrival and departure times of all Contractor employees. The log shall contain columnar line entries for date, employee position classification, employee name, time of arrival, time of departure, hours worked, and type and extent of work performed on each unit. The log shall be kept in the VA, Engineering Service and shall be completed when the Contractor's employee checks in and out for each service visit.

D. Drawings and wiring diagrams which are furnished by the VA to facilitate the Contractor's work shall be maintained and revised by him periodically as changes occur. At the expiration of the contract, the Contractor shall turn over to the VA three (3) copies of the drawings and wiring diagrams, completely revised to date, covering each elevator. Those drawings and wiring diagrams shall faithfully represent the "as modified" condition existing at the expiration date.

E. All drawings and wiring diagrams furnished the Contractor by the VA or drawings and wiring diagrams prepared by the Contractor for work under the contract shall be considered the property of the VA and shall be always accessible to the COR and be turned over to COR upon termination of this contract.

F. The Contractor shall complete any/all forms required by the latest ANSI/ASME with respect to tests/inspections. The Contractor will support required testing of elevators by 3rd party inspectors, operating, and assisting with the test/inspections. All deficiencies will be addressed by the Contractor that were identified by the 3rd party inspector.

B.3.1.9 IDENTIFICATION, PARKING, SMOKING, AND VAMC REGULATIONS/KEY CONTROL

A. All Contractor employees who have access to VA facilities are subject to the same level of investigation as VA employees. Security and badging process to be determined by COR.

Contractor employees shall always wear visible identification while at the Buffalo VA

Medical Center.

B. It is the responsibility of the vendor to park in the appropriate designated parking areas.

Information on parking is available from the VA Police Section. The Buffalo VA Medical

Center shall not invalidate or make reimbursement of parking violations of the vendor under any conditions.

C. Smoking is prohibited on Buffalo VA Medical Center property to include inside privately owned vehicles (POV) parked on Buffalo VA Medical Center property.

D. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the

United States (Federal) District Court, not a local district, state, or municipal court.

E. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the CO.

F. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of

Government issued keys/key cards by any persons other than the Contractor’s employees.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

B.3.2 MAINTENANCE PROGRAM:

A. Scheduled service shall include the following tasks listed in this section and shall be performed in accordance with the schedules listed in section B.3.4 of this contract.

B. A record shall be maintained by the Contractor of non-emergency maintenance items in need of correction which comes to his attention, and he shall provide this list to the COR.

The Contractor shall complete all repairs possible during the scheduled maintenance visits and coordinate with the COR to schedule the completion of all remaining repairs during regular business hours. Reports shall be submitted weekly.

B.3.2.1 REPAIRS COVERED UNDER DAVIS BACON ACT:

A. Description of repairs:

1. Once off repair.

2. Over $2,000.00.

3. Repair takes 32 hours of onsite work to complete.

B. When above repairs in letter A of this section are required, the CO and the COR shall be notified and provided details of the required repairs.

C. The repairs covered under this section are subject to the construction clauses listed within this contract and attached DBA Wage Determinations.

D. Contractor shall be required to provide certified payroll documents covering work performed under the identified repair.

B.3.2.2 SERVICES TO BE PROVIDED:

A. Cleaning, lubrication, and adjustments of the non-exclusive list of parts below shall be performed at a minimum as required by maintenance schedules found under section B.3.4 of this contract.

1. Motors

2. Generators

3. Controllers

4. Relay panels

5. Selectors

6. Leveling devices

7. Switches on car and in hoistway

8. Hoistway door and car door or gate operating device

9. Interlocks and contacts

10. Guide shoes

11. Guide grooves in hoistway and car door sills

12. Hangers for all doors and car doors or gates

13. Signal system

14. Car safety device

15. Governors

16. Tension frames and sheaves

17. Elevator pits

18. Clean all door opening and tracks for all elevators bi-weekly.

19. Test and repair phones and work with VA to resolve phone issues within the elevators and at emergency panels. (Service and Passenger side lobbies)

B. Hoist motor and generator brushes shall be checked for wear a minimum every two weeks.

Accumulated carbon dust shall be removed from commutators, brush rigs and winding at the same time. Cleaning and refinishing painting of the interior of cars and exterior surfaces of hoistway frames and doors are excluded from the requirements of this contract, however all other "in car items" e.g.: push buttons, ventilation fan(s), lighting and the like shall be included in the scope of work for this contract.

C. The Contractor shall examine, adjust lubricate, clean, and when conditions warrant, repair, or replace the following items listed below and related components at a minimum as required by maintenance schedules found in section B.3.4 of this contract. Replacement of hoisting, compensating and governor cables shall be considered within the scope of this contract.

1. Entire machine, including housing, drive sheave, drive sheave shaft bearings, brake and brake assembly and component parts.

2. Motors including auxiliary rotating systems, motor windings, rotating elements, couplings, and bearings.

3. All sheaves, pulleys, sprockets, and other drive components.

4. Controller: All components including all relays, contacts, solid state components, resistors, condensers, transformers, contacts, leads, mechanical or electrical timing devices, computer devices, circuit boards, integrated circuit chips, etc. Adjust and modify operations program after acceptance of proposed changes by the COR.

5. Selector: All components including selector drive tape, wire, or cable, hoistway vanes, magnets, indicators, and all other mechanical and electrical drive components.

6. Motor and motor generator brushes and brush holders.

7. Hoistway door interlocks or locks and contacts, hoistway door hangers and tracks, bottom door guides, cams, rollers, and auxiliary door closing devices for power operated doors. Chains, tracks, cams, interlocks, sheaves for vertical bi-parting doors.

8. Hoistway limit switches, slowdown switches, leveling switches and associated cams and vanes.

9. Guide shoes including rollers or replaceable guides.

10. Automatic power operated door operators, door protective devices, car hangers, tracks and car door contacts for both slide and vertical bi-parting doors.

11. Traveling cables.

12. Elevator control wiring systems in hoistway and machine room.

13. Governor including governor sheave and shaft assembly bearings, contact jaw and governor tension assemblies.

14. Car and counterweight safety mechanism and load weighing equipment.

15. Hoist cables, governor cables, compensating cables, and compensating chains, including adjustment of tension on all hoist ropes.

16. Buffers.

17. Fixture contacts, push buttons, key switches, locks, lamps, and sockets of button stations (car and hall), hall lanterns, position indicators (car and hall), direction indicators, and voice synthesizers, phones and call boxes located in elevators and in lobbies (as applicable).

D. The Contractor shall, keep the guide rails free of rust where roller guides are used and properly lubricated when sliding guides are used, renew guide shoe rollers and guide as required to insure smooth and satisfactory operations.

E. The Contractor shall examine and make necessary adjustments or repairs to the following accessory equipment: hall lanterns, car and corridor position indicators, car stations, traffic director station, electric door operators, interlocks, door hangers, and safety edges, including re-lamping of signal equipment, and video display system components.

F. The Contractor shall be responsible for keeping the exterior of the elevator machinery, and any other parts of the equipment subject to rust, painted with heat resistant enamel, and presentable always. The motor windings shall be treated as needed, with proper insulating compound as recommended by the motor manufacturer.

G. The Contractor shall maintain all elevator equipment in hoistways, pits, machine rooms, and pits and assigned elevator Contractor workspace in a clean orderly condition, free of dirt, dust, and debris, pits and machine spaces shall be kept dry and clean.

H. The Contractor shall not be responsible for upgrading equipment to meet changes in code requirements as directed by insurance companies, federal, state, municipal, or other governmental authorities.

I. The Contractor shall be responsible for notifying the COR, in writing, of the existence or development of any defects in, or repairs required to, the elevator equipment which he does not consider to be his responsibility under the terms of the contract.

J. The Contractor shall be responsible for giving immediate notice to the COR or their designated representative of any condition which is discovered that may present a hazard to either the equipment or passengers.

B.3.2.3 EMERGENCY REPAIR SERVICES:

A. The Contractor shall provide 24/7/365 emergency repair service to the Buffalo VA Medical

Center in the case of an emergency breakdown. For emergency repairs outside of regular business hours, the contractor shall have personnel on site within two (2) hours of receiving the initial request. All travel, labor and parts associated with work performed during normal business hours shall be considered within the scope of this service agreement. The outside rate of pay associated with work performed outside of normal business hours shall not be considered within the scope of this service agreement and shall be funded by a separate line item.

B. If repairs cannot be accomplished within a four (4) hour period, it is the COR/CO responsibility to determine whether to take the elevator out of service until normal business hours and terminate the emergency service call or continue with repairs until they are completed.

C. The Buffalo VA Medical Center shall designate individuals in addition to the COR that will be able to contact the Contractor to request emergency service calls. A list of those individual shall be provided to the contractor in writing at the kick-off meeting.

B.3.2.4 INSPECTIONS:

A. Periodic safety tests and inspections of the elevators and dumbwaiters shall be performed by the Contractor as required by the latest approved edition of the ANSI/ASME Safety Codes for Elevators and Escalators in Part X “Routine, Periodic and Acceptance Inspections and

Tests". The Contractor shall provide elevator mechanic(s) and apprentice(s) who are familiar with the equipment to perform the tests. The Contractor shall periodically examine and test all safety devices. Contractor personnel shall make formal safety tests and inspections as required and outlined in the ANSI Code twice a year for semi-annual testing, once a year for annual testing and once every five years for the quinquennial full load testing. This testing shall be performed in addition to the scheduled maintenance specified in section B.3.4 herein. These tests shall be coordinated with the COR and not reduce the maintenance hours below those stipulated.

B. As outlined below, independent inspections provided by the VA shall be performed by an outside 3rd party elevator inspection company on all elevators maintained under this PWS.

For these inspections, the maintenance Contractor shall be required to perform testing that will be witnessed by the 3rd party Contractor and a VA representative. Following the 3rd party inspections, and written receipt listing all deficiencies found as a result, the maintenance Contractor will be responsible for correcting all deficiencies presented in the report. All repairs, replacements, adjustments, etc. will be performed as part of this maintenance agreement at no additional cost to the Government and shall be completed in thirty (30) calendar days.

C. The Contractor shall be required to maintain the facilities’ existing third-party elevator inspection schedules as provided below in Table 2.

TABLE 2: BUFFALO ELEVATOR INSPECTION SCHEDULE

TEST

TYPE

BASE YEAR

(12/2023 to

11/2024)

OPTION YEAR 1

(12/2024 to

11/2025)

OPTION YEAR 2

(12/2025 to

11/2026)

OPTION YEAR

(12/2026 to

11/2027)

OPTION YEAR 4

(12/2027 to

11/2028)

SEMI-

ANNUAL

May 2024 &

November 2024 May 2025 &

November 2025 May 2026 &

November 2026 May 2027 &

November 2027 May 2028 &

November 2028

ANNUAL November 2024 November 2025 November 2026 November 2027 November 2028

QUINQUE

NNIAL

November

B.3.3 SITE SPECIFIC REQUIREMENTS:

B.3.3.1 EQUIPMENT TO BE SERVICED:

A. Dumbwaiter No.: Surgery Clean

1. Type: Drum Electric

2. Location: Building 1; C-Wing; 2nd & 3rd floors.

3. Travel: 12 ft. - 7 in.

4. Stops & Openings: 2 Stops, 2 Openings

5. Capacity: 500 lbs.

6. Speed: 50 fpm.

7. Mfr.: D.A. Matot

8. Doors: Bi-Parting; 30" X 48"

9. Floor Control: Solid state with automatic leveling

10. Buffers: Spring (2-1/2" Stroke)

11. Operation: Call & Send

12. Additional Features:

a. Power Gates,

b. Door Open Buzzer,

c. Car Open Light,

d. Door Open and In Use Light - Top of Car,

e. Truckable Sills.

B. Dumbwaiter No.: Surgery Dirty

2. Location: Building 1; C-Wing; 2nd & 3rd floors.

3. Travel: 12 ft. - 7 in.

4. Stops & Openings: 2 Stops, 2 Openings

5. Capacity: 500 lbs.

6. Speed: 50 fpm.

7. Mfr.: D.A. Matot

8. Doors: Bi-Parting; 30" X 48"

9. Floor Control: Solid state with automatic leveling

10. Buffers: Spring (2-1/2" Stroke)

11. Operation: Call & Send

12. Additional Features:

a. Power Gates,

b. Door Open Buzzer,

c. Car Open Light,

d. Door Open and In Use Light - Top of Car,

e. Truckable Sills.

C. Dumbwaiters No.: Pharmacy

2. Location: Building 1; E-Wing; Basement, 1st, & 2nd floors.

3. Travel: 23 ft. – 10 in.

4. Stops & Openings: 3 Stops, 3 Openings

5. Capacity: 300 lbs.

6. Speed: 50 fpm.

7. Mfr.: D.A. Matot

8. Doors: Bi-Parting; 30" X 33" clear opening

9. Control: Solid State with Automatic Leveling

10. Buffers: Spring

11. Operation: Call & Send

12. Gear Box: Wyrm - Smith

13. Additional Features:

a. Car light in top,

b. Door Open Buzzer,

c. Combination "Door Open" & "In Use" lights,

d. Illuminated push button stations.

D. Elevator No.: F1 Laundry

1. Usage: Freight

2. Type: Hydraulic

3. Location: Building 6.

4. Travel: 25 ft. - 6 in.

5. Stops & Openings: 4 Stops; 5 Openings

6. Capacity: 3500 lbs.

7. Speed: 75 fpm

8. Mfr.: CEMCO (S/NKP-17968-14)

E. Elevator No.: F2 Trash

2. Type: Hydraulic

3. Location: Building 6.

4. Travel: 14 ft. - 2 in.

5. Stops & Openings: 2 Stops; 2 Openings

6. Capacity: 3500 lbs.

7. Speed: 50 fpm

8. Mfr.: CEMCO

9. Model:

F. Elevator Nos.: P1-P5 & S8-S10

1. Usage: Passenger & Service

2. Type: (8) Gearless Double Wrap, Traction Elevators

3. Location: Building 1; Core.

4. Travel: 128 ft. - 4 in.

5. Stops and Openings: 12 Stops, 12 Openings

6. Capacity: 4000 lbs.

7. Speed: 500 fpm

8. Mfr.: Otis

9. Operation: Autotronic Unlimited

10. Control: Serge

11. Machine: Otis #70 DWT

12. Motor: Otis Size 70, 190 Volts, 127 RPM, 41 HP

13. Controller: Serge

14. Main Current: 208 Volts A.C., 3 Phase 60 Cycle

15. Operating Current: 120 Volts A.C.

16. Starter: Integral

17. Ropes: (Hoisting): (5)- 8 X 19 Steel

18. Roping: 2:1

19. Governor: Otis 7063 Governor Rope: (1)-1/2" 8X19 Steel

20. Car & Counterweight Buffers: Oil with 28" Stroke

21. Safeties: 14D

22. Door Operator (Power): 6970A Operator

23. Hoist way & Car Doors: 2 Speed Side Opening 44" clear Opening

24. Door Closures: Otis 42A

25. Door Hangers: AU

26. Compensation Ropes: (5) 5/8"

27. Car & Counterweight guides: Roller

28. Brakes: #70 Otis

29. Additional Features:

a. Special Emergency Service-Phase I & II

b. Top of Car Inspection

c. Machine Room Indicator Panel

d. Electronic Touch Buttons

e. Nudging feature on doors

f. Safety shoe and Double Beam Light Ray

g. Emergency Power Generation Dispatch System

h. Key Operated Access from Hall

i. Load Weighting Device

G. Elevators Nos.: S6 - S7

1. Usage: Service

2. Type: (2) Gearless Double Wrap Traction Elevators

3. Location: Building 1; Core.

4. Travel: 141 ft. - 4 in.

5. Stops & Openings: 13 Stops, 13 Openings

6. Capacity: 5000 lbs.

7. Speed: 500 fpm

8. Mfr.: Otis

9. Operation: Autotronic Unlimited

10. Control: Serge

11. Machine: Otis #72 DWT

12. Motor: Otis Size 72,210 Volts A.C. 127 ram 52 hp

13. Controller: Serge

14. Main Current: 208 Volts A.C, 3 Phase, 60 Cycle

15. Operating Current: 208 Volts A.C., 3 Phase, 60 Cycle

16. Starter: Integral

17. Ropes (Hoisting): (5)-1/2" of 8 X 19 Steel

18. Roping: 2:1

19. Governor: Otis 7063

20. Governor Rope: (1) -1/2" of 8 X 19 Steel

21. Car & Counterweight Buffers: Oil with 28" Stroke

22. Safeties: 14D

23. Door Operator (Power): 6970A Operator

24. Hoist way & Car Doors: 2 Speed Side Opening 56" Clear Opening

25. Door Closures: 42A

26. Door Hangers: AU

27. Compensation Ropes: (5) - 5/8"

28. Car and Counterweight guides: Roller

29. Brakes: #72

30. Additional Features:

a. Special Emergency Service - Phases 1 & 2

b. Top of Car Inspection

c. Machine Room Indicator Panel

d. Electronic Touch Buttons

e. Safety Shoe and Double Beam Light Ray

f. Emergency power Generation Dispatch System

g. Key Operated Access from Hall

h. Load Weighing Device

i. Special Emergency Hospital Priority Service from All Floors

H. Elevators Nos.: P11 - P12

1. Usage: Passenger

2. Type: Geared Traction Elevators

3. Location: Building 1; E-Wing.

4. Travel: 23 ft. - 10 in.

5. Stops & Openings: 3 Stops, and 3 Openings

6. Capacity: 4000 lbs.

7. Speed: 350 fpm

8. Mfr.: Hollister Whitney

9. Operation: Duplex Selective Collection 1 - G.A.L.

10. Control: Unit Multi-Voltage

11. Machine: #63 Hollister Whitney

12. Motor: 40 hp Imperial

13. M.G. Set: 30 KW Imperial

14. Controller: GAL

15. Main Current: 480 Volts, 3 Phase, 60 Cycle

16. Ropes (Hoisting): (5)- 5/8", 8x19 Steel

17. Roping: 1:1

18. Governor: Ball Governor

19. Governor Rope: (1) 1/2" 8 X19 Steel

20. Car & Counterweight Guides: Roller

I. Elevator No.: P13

2. Type: Hydraulic, Simplex Automatic

3. Location: Building 5.

4. Travel: 91- 7 1/2"

5. Stops & Openings: 2 Stops, 2 Openings

6. Capacity: 2100 lbs.

7. Speed: 100 fpm

8. Mfr.: CEMCO

9. Model: CMH2000

J. Elevator Nos.: P14

2. Type: MRL Traction

3. Location: Building 29; North Stair Tower.

4. Travel: 22 ft. – 6 in.

5. Stops & Openings: 4 Stops, 4 Openings (3 Front & 1 Rear)

6. Capacity: 4000 lbs.

7. Speed: 200 fpm

8. Mfr.: ThyssenKrupp

9. Operation: TAC50-04

10. Machine: Gearless 5001BA1 w/Sheave Break

K. Elevator No.: P1-B20

2. Type: Geared Traction

3. Location: Building 20; East End.

4. Stops & Openings: 4 Stops, 4 Openings

5. Capacity: 4000 lbs.

6. Speed: 350 fpm

7. Mfr.: Serge Elevator Co.

8. Controller: Microprocessor

9. MG Set: 30KW Imperial

10. Machine: 330H

11. Ropes (Hoisting): (5)-5/8" 8 X 19 Iron

12. Governor: Sage Type GSA

13. Governor Rope: (1)-3/8", 8 X19 Iron

L. Elevator Nos.: S1-B20

2. Type: Geared Traction

3. Location: Building 20; West End.

4. Stops & Openings: 4 Stops, 4 Openings

5. Capacity: 5000 lbs.

6. Speed: 350 fpm

7. Mfr: Serge Elevator Co.

8. Machine: 74 OH

9. Motor: 50 HP Imperial

10. MG Set: 40KW Imperial

11. Controller: Microprocessor

12. Ropes (Hoisting): (5) 5/8" 8 X19 Iron

13. Governor: Sage Type GSA

14. Governor Rope: (l)-3/8" 8 X 19 Iron

15. Additional Features:

a. Emergency Car Lighting

b. Special Emergency Services-Phase I & II

c. Telephone

d. Handicap Features

e. Nudging Features

f. Safety Shoe & Double Beam Light Rays

g. Top of Car Inspection

B.3.3.2 OTHER INFORMATION:

A. A written report on the condition of all hoisting, compensating, and governor cables shall be submitted to the COR each January & July during the life of this contract.

B.3.4 SCHEDULE:

B.3.4.1 ITEMS OF PREVENTIVE MAINTENANCE WORK – TRACTION ELEVATORS:

A. The preventive maintenance specified herein is considered the minimum for all equipment.

If specific equipment covered by this contract requires additional preventive maintenance for safe reliable operation as specified by the manufacturer, the Contractor shall perform the required additional preventive maintenance without added cost to the VA.

1. WEEKLY:

a. Perform general inspection of machinery, sheaves, worm, and gear motor, brake, selector, or floor controllers (when used). Lubricate as required.

b. Empty oil pans, discard oil, in an approved manner, check reservoir oil level.

c. Observe brake operation and adjust or repair as required.

d. Inspect and lubricate machinery, contacts, linkage, and gearing.

e. Clean and inspect brushes and commutator, perform needed repairs.

f. Clean and inspect controllers, selectors, relays, connectors, contacts, etc.

g. Ride Car and observe operation of doors, leveling, reopening devices, push buttons, lights, etc.

h. If rails are lubricated, check condition, and lubricate. Service lubricators as required.

i. Replace all burned out area lighting bulbs in elevator car, machine room, pit, hall lanterns, etc.

j. Clean trash from pit and empty drip pans.

k. Check governor and tape tension sheave lubrication.

l. Bi-weekly clean all door tracks on all elevators.

m. Burned out lamps in hall lanterns, push buttons, car and corridor position indicators, director stations, "This Car Up" signs and other signal fixtures shall be supplied and installed by the Contractor. Burned out lamps in elevator cars, machine rooms and pits shall be supplied by VA and installed by the Contractor.

2. MONTHLY:

a. Observe operations of elevator throughout its full range and at all floors it serves to test controls, safety devices, leveling, re-leveling, and other devices.

b. Check door operation, clean, lubricate and adjust brakes, check linkages, gears, wiring motors, check keys, set screws, contacts, chains, cams, and door closer.

c. Check selector: Clean, adjust and lubricate brushes, dashpots, traveling cables, chain, pawl magnets, wiring, contacts, relays, tape drive and broken tape switch.

d. Check car: Clean, adjust, and lubricate car door and gate tracks, pivots, hangers, car grill, side, and top exits.

e. Inspect interior of cab: Test telephone or intercommunication system, normal and emergency lights, fan, emergency call system or alarm, car station. Make needed repairs.

f. Visually inspect controller, contacts, and relays. Check adjustment and replace contacts as required.

g. Observe operation of signal and dispatching system. Inspect compensating hitches, buffers, rope clamps slack cable switch, couplings, keyways, and pulleys. Check load weighing device and dispatching time settings. Clean, adjust, and lubricate as necessary.

h. Check oil level in car and counterweight oil buffers and add oil as required.

i. Check brushes and commutators. Inspect commutator to provide proper commutation. Inspect brushes for tension seating and wear, replace or adjust as required.

j. Check and adjust:

i. Car ventilation system.

ii. Car position indicators.

iii. Director Stations.

iv. Hall and car call buttons.

v. Hall lanterns.

vi. This car up signs.

3. QUARTERLY:

a. Check leveling operation. Clean and adjust leveling switches, hoistway vanes, magnets, and inductors. Repair and/or adjust for proper leveling.

b. Check hoistway doors. Clean, lubricate, and adjust tracks, hangers, and up thrust eccentrics, linkage guides, and interlocks.

c. Clean, adjust, and lubricate car door or gate tracks pivots, and hangers.

d. On hoistway doors, clean lubricate, and adjust tracks, hangers, and eccentrics, linkage guides, and interlocks.

e. Inspect all fastenings and ropes for wear and lubrication. Clean both governor, hoist ropes, and lubricate hoist ropes if needed. Inspect all rope hitches and shackles and equalize rope tension.

f. In the car: test alarm bell system. Clean light fixtures. Inspect, clean, and adjust retiring cam device, chain dashpots, commutators, brushes, cam pivots, and fastenings. Test emergency switch (ground case if necessary). Inspect safety parts, pivots, set screws, switches, etc. Check adjustment of car and counterweight guides, shoe or roller guides, lubricate, and adjust, if necessary.

g. In the pit, lubricate compensating sheave and inspect hitches. Inspect governor and tape tension sheaves fastenings. Empty and clean oil drip pans.

h. Clean all parts of safeties and lubricate moving parts to assure their proper operation. Check and adjust clearance between safety jaws and guide rails. Visually inspect all safety parts.

i. Clean and examine governor rope, replacing if needed. (Do not lubricate governor rope).

4. SEMI-ANNUAL:

a. Check controllers. Clean with blower, check alignment of switches, relays, timers, contacts, hang pins, etc. adjust and lubricate. Check all resistance tubes and grids.

Check oil in overload relays settings and operation of overloads. Clean and inspect fuses, holders, and all Controller connections.

b. In hoistway examine guide rails, cams, and fastenings. Inspect and test limit and terminal switches. Check and adjust car shoes, guides or roller guides. Adjust or replace as required.

c. Clean all overhead cams sheaves, sills, bottom of plat form, car tops counterweights and hoistway walls.

d. Inspect sheaves to ensure they are tight on shafts. Sound spokes and rim with hammer.

e. Examine all hoist ropes for wear, lubrication, length, and tension.

f. Replace, lubricate, and adjust as required to meet code requirements.

g. On tape drives, check hitches and broken tape switch.

h. Lubricate moving parts of vertical rising or collapsible car gates. Check pivot points sheaves, guides, and track for wear.

i. Lubricate guide shoe stems.

j. Check governor and tape tension sheave fastenings.

k. For bi-parting doors, clean chains, tracks, and sheaves, lubricate as required. Check door contacts.

l. Check fastenings and operation of door checks, interlocks, clean, and lubricate pivot points as required.

5. ANNUAL:

a. Thoroughly clean car and counterweight guide rails using a nonflammable or high flash point solvent to remove lint dust and excess lubricant.

b. Remove, clean, and lubricate brake cores on brakes, clean linings, if necessary, and inspect for wear and adjust.

c. Inspect motor-generator and hoist motor armatures and rotor clearances. Check motor and MG set connection and lubricate in accordance with manufacturer's instructions.

d. Oil: drain, flush and refill oil reservoirs of each hoisting motor and motor generator.

e. Check and reset, if necessary, all brushes for neutral settings, proper quartering and spacing on…