Final - Professional Services Supplemental_Fed Worker Loan RFP (1).docx

Professional Services Supplemental This supplemental contains additional requirements under Section 2 of the solicitation.

Internship and Apprenticeship Programs MD Labor supports the use of apprenticeships and internships as a good labor practice. All vendors are encouraged to support the apprenticeship and internship initiatives of MD Labor.

I. Definitions Offerors should provide documentation that the program is either an eligible internship or apprenticeship as defined below.

A. Internships. An eligible internship shall meet or exceed the following minimum standards:

1. Requirements. For each intern:

a. Work-Based Learning. The internship program shall clearly define learning objectives and goals aligned with the intern’s interests or field of study, with assignments and experiences that contribute to development of skills and knowledge that are transferable to other employment settings.

b. Position Description. The internship program shall establish a position description for each intern with clear responsibilities, required and desired qualifications, and compensation details.

c. Documentation. The internship program shall provide each intern with an internship agreement or contract that outlines the terms and conditions of the internship.

d. Internship Commitments:

i. The internship program shall define beginning and end dates of the internship, the minimum number of hours of work each week, the physical location of the work, as applicable, and any telework or remote work parameters.

ii. The beginning and end dates of the internship may occur outside of the contract period of performance.

e. Supervision. The internship program shall assign a mentor with relevant expertise and educational or professional experience to directly supervise each intern, provide routine guidance and feedback, evaluate performance, and meet with the intern at least weekly.

f. Onboarding and Offboarding. The internship program shall conduct an orientation for each intern with training related to the contractor’s policies and procedures, as well as an exit interview with each intern.

g. Resources. The internship program shall equip each intern with the equipment, facilities, and other resources necessary to successfully perform responsibilities.

2. Compensation. The internship program shall:

a. Pay each intern at least minimum wage for the applicable state or the applicable county where work is performed, or the living wage pursuant to the State Finance and Procurement Article, Title 18 of the Annotated Code of Maryland, as applicable, whichever is greater;

b. Pay overtime if an intern works more than 40 hours in a week; and

c. Pay each intern, as an employee through the issuance of a United States Internal Revenue Service Form W-2.

3. Workplace Protections. In implementing the internship program, the contractor shall comply with all legal obligations as an employer, including its obligations as an employer under:

a. Labor and Employment Article, Title 3 (Employment Standards and Conditions), Title 5 (Occupational Safety and Health), Title 8 (Unemployment Insurance), and Title 9 (Workers’ Compensation), Annotated Code of Maryland; and

b. State Finance and Procurement Article, Title 17 (Special Provisions—State and Local Subdivisions) and Title 18 (Living Wage), Annotated Code of Maryland, as applicable.

B. Apprenticeships. An eligible apprenticeship program shall be registered with the Maryland Department of Labor, US Department of Labor, or another State Apprenticeship Agency, in accordance with the National Apprenticeship Act and 29 CRF parts 29 and 30.

II. If Offerors have an apprenticeship or internship program, Offerors should include in the proposal the following information in the description of their apprenticeship or internship program:

A. The number of interns or apprentices that will be utilized throughout the contract term, including potential renewal options;

B. A description of the work to be performed by interns in an eligible internship program or apprentices in a registered apprenticeship program, including:

1. The geographic location where any work the interns or apprentices will be performing directly on the contract; and

2. brief description of other activities the interns or apprentices may be performing outside of the contract;

C. The geographic location where any work directly on the contract will be performed by each intern or apprentice, including zip code(s); and D. The duration of each internship or apprenticeship.

III. Reporting Requirements A. Upon request by the contract monitor, the contractor shall provide a report on the contractor’s progress in utilizing interns or apprentices as provided in its proposal.

B. At any time during contract implementation, if the contractor has reason to believe that they will not be able to utilize interns or apprentices as provided in the proposal, the contractor shall provide a report to the procurement officer including the following information:

1. The status of utilization of interns or apprentices;

2. Any reasons for the inability to utilize interns or apprentices as provided in proposal; and

3. A description of efforts made to utilize interns or apprentices.

C. Prior to the end date of the contract’s period of performance, the contractor shall provide a final report detailing its compliance with utilization of interns or apprentices as provided in the proposal.

Professional Services Supplemental Effective Date: July 2024