Final cost extension 2021-46-001 Credit Monitoring Emergency.pdf
PDF 1011 KB Posted
- Attached to
- Emgenency Final Costs: Credit Monitoring
- Solicitation number
- 22-478HFS-DIREC-B-27318
- Issued by
- St. Clair County, Illinois
About this file
This document is an Emergency Purchase Statement from the State of Illinois Chief Procurement Office. It outlines the emergency procurement of credit monitoring services for Medicaid providers affected by a recent data breach involving personally identifiable information (PII). The vendor, Equifax Consumer Services LLC, will provide a one-year credit monitoring subscription for each affected Medicaid provider, as well as administrative services such as mail notification, call center support, and address verification. The original contract term was from June 1, 2021 to August 29, 2021, with an estimated cost of $342,200. The contract has since been extended until December 31, 2021 at no additional cost, as the vendor continues to provide customer support services during the enrollment period.
The vendor was selected because it was the only provider that offered a three-bureau credit monitoring package at a fixed price, which was necessary to control costs. The procurement was funded through state appropriated funds. The final total cost of the contract is $331,839, and the final total term is from July 2021 to December 2021.
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Other files
| File | Type | Posted |
|---|---|---|
| 2021-46-001 Credit Monitoring Emergency Purchase Stmt Signed~1.pdf |
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png
EMERGENCY PURCHASE STATEMENT
Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Actual end date and cost will be reported later.
Select the type of funding to be used:
Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.
I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
EMERGENCY PURCHASE EXTENSION
Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:
Actual or Estimated*:
Select the type of funding to be used:
Describe the scope of the original emergency (supply, service, etc.):
Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:
Was authorization to proceed verbally given?
Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.
Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
EMERGENCY PURCHASE FINAL COST AND TERM
Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.
11.0.0.20130303.1.892433.887364
| PageCount: |
| CurrentPage: |
| VendorZip: 30039 |
| VendorState: IL |
| VendorCity: Atlanta |
| VendorAddress: 1550 Peachtree Street |
| Vendor: Equifax Consumer Services LLC |
| AgencyZip: 62763 |
| AgencyState: IL |
| AgencyCity: Springfield |
| AgencyAddress: 201 South Grand Avenue East |
| AgencyDivision: Office of General Counsel |
| AgencyUniversity: Healthcare and Family Services |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNo: 21-478HFS-GENCO-B-22734 |
| ReferenceNo: 22-478HFS-DIREC-B-24253 |
| ReferenceNo: 22-478HFS-DIREC-B-24253 |
| DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: The Office of General Counsel (OGC) contacted three different companies that could possibly supply these services. The Vendor was chosen because it was the only Vendor that offered a three-bureau credit monitoring package at a fixed price. The fixed price is needed to control costs. And we need increased speed in reviewing all three bureaus given the length of time that has transpired since the breach event as well as due to the sensitive nature of the information involved. Additionally, the Vendor's offer was the most cost effective. |
| ExplanationSuppliesServices: The Vendor will provide credit monitoring services for a subset of Medicaid providers affected by a recent data breach involving personally identifiable information (PII). The contract will also include administrative services related to the credit monitoring such as mail notification services, call center support and address verification services. HFS will purchase a one-year credit monitoring subscription for each affected Medicaid Provider. |
| CheckBoxYes: 0 |
| CheckBoxYes: 1 |
| CheckBoxNo: 1 |
| CheckBoxNo: 0 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: June 1, 2021 |
| TextFieldExpectedEndDate: 2021-08-29 |
| TextFieldAmountExpenditure: $342,200.00 |
| ActualOrEstimated1: Estimated * |
| CheckboxFederalFunds: 0 |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: Agency Procurement Officer |
| TitleField: Agency Procurement Officer |
| TitleField: Lynette Schafer |
| TitleField: August 10, 2021 |
| TitleField: Acting APO |
| PrintedNameField: Lynette Schafer |
| AuthorizedDateField: |
| Start: 2021-07-22 |
| End: 2021-10-21 |
| AmountOfOriginal: $342,200 |
| ActualOrEstimated2: Actual |
| ExpectedExtensionStartDate: 2021-10-22 |
| ExpectedExtensionEnd: 12/31/2021 |
| AmtExtensionExpenditure: $0.00 |
| ActualOrEstimated3: |
| CheckBoxOther22: 1 |
| IfOtherExplainTextField22: There is no additional costs, just need more time to complete the project. |
| TextField1: The Department purchased credit monitoring services for Medicaid providers affected by a data breach. Providers have until the end of December 2021 to enroll in credit monitoring services. During th enrollment period, the Vendor provides customer support to the providers that choose to enroll in credit monitoring services. |
| TextField2: The Department requests an extension of the emergency until December 31, 2021 at which time the period to enroll in credit monitoring services shall expire along with the Vendor's obligation to provide customer support for enrollees. The customer support services were included in the purchase of credit monitoring. The Vendor's duties related to customer support services extend until the end of December 2021. |
| CheckBoxNA: 0 |
| WhoAuthorizedWork: SPO authorized the Emergency to proceed |
| TextField3: 22-478HFS-DIREC-B-27086 |
| FinalTotalCost: $331,839.00 |
| FinalTotalTerm: July 2021-December 2021 |
| PrintedName: Teresa Flesch |
| Date: 01/19/2022 |
File details come from the government source that posted it. Updated .