Final_ARFQ_0618_BVH2600000003_1_WV_ARFQ_FORM.PDF
PDF 730 KB Posted
- Attached to
- Electronic Medical Records System
- Solicitation number
- ARFQ 0618 BVH2600000003 1
- Issued by
- Cabell County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia for the West Virginia Veterans Home located in Barboursville. The solicitation seeks a vendor to provide an Electronic Medical Records (EMR) System on a monthly license fee basis. The procurement includes four line items: a base year license with twelve monthly fees, followed by three optional renewal years, each consisting of twelve monthly license fees. Technical questions from potential bidders are due by 10:00 AM on September 25, 2025, with bids required by 10:00 AM on September 29, 2025. The contract structure allows for a one-year base term with three additional optional renewal years, providing flexibility for the Veterans Home to extend the agreement based on performance and organizational needs.
Pricing for the Electronic Medical Records System is structured as monthly license fees across all contract line items, with vendors required to submit unit prices for each twelve-month period. The solicitation uses commodity code 81112200 for the license fees. No specific set-asides, incumbent information, or funding sources are detailed in this ARFQ form. The buyer for this procurement is Morgan Sheets, reachable at 304-736-1027 or morgan.sheets@wv.gov, and all offers are subject to the terms and conditions contained within the complete solicitation documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| Pricing Page-2.xlsx | XLSX spreadsheet | |
| TCA-2.pdf | ||
| Electronic Medical Records System (EMRS) 2.docx | DOCX document | |
| Provisions for Federally Funded Procurements (2).pdf |
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Text version
Date Printed: Sep 23, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Info Technology
Proc Folder: 1796223 Reason for Modification:
Doc Description: Electronic Medical Records System
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-09-23 2025-09-29 10:00 ARFQ 0618 BVH2600000003 1
BID RECEIVING LOCATION
FISCAL SUPERVISOR
WEST VIRGINIA VETERANS HOME
512 WATER ST
BARBOURSVILLE WV 25504
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Morgan Sheets 304-736-1027 morgan.sheets@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 23, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
HOME
512 WATER ST 512 WATER ST
BARBOURSVILLE WV BARBOURSVILLE WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 License Monthly fee, Base Year One 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year One
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 License Monthly fee, Optional Renewal Year
One
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year One
Date Printed: Sep 23, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 License Monthly fee, Optional Renewal Year
Two
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year Two
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 License Monthly fee, Optional Renewal Year
Three
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year Three
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUESTIONS 10AM 2025-09-25
2 BIDS DUE 10AM 2025-09-29
Document Phase Document Description Page
BVH2600000003 Final Electronic Medical Records System
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File details come from the government source that posted it. Updated .