Final_ARFQ_0618_BVH2600000001_1_WV_ARFQ_FORM.PDF
PDF 735 KB Posted
- Attached to
- Electronic Medical Records System
- Solicitation number
- ARFQ 0618 BVH2600000001 1
- Issued by
- Cabell County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia for the West Virginia Veterans Home in Barboursville. The solicitation seeks pricing for an Electronic Medical Records System on a monthly licensing basis. The request includes eight line items covering base year license fees, additional modules as needed, and optional renewal years for years one through three, with each line item specified for 12 months of service. Technical questions may be submitted by August 18, 2025 at 10:00 AM, with bids due on August 22, 2025 at 10:00 AM. The contract structure provides for a base year of service followed by three optional renewal years, allowing the agency flexibility in extending the agreement beyond the initial 12-month period.
Pricing information is to be provided by vendors for each of the eight line items, with unit pricing specified on a monthly basis. The solicitation does not indicate set-asides, incumbent information, or specific funding amounts. All goods are to be invoiced to and shipped to the West Virginia Veterans Home at 512 Water Street, Barboursville, West Virginia 25504. Interested vendors should contact Morgan Sheets, the procurement buyer, at 304-736-1027 or morgan.sheets@wv.gov for additional information regarding this opportunity.
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Other files
| File | Type | Posted |
|---|---|---|
| Pricing Page.xlsx | XLSX spreadsheet | |
| Electronic Medical Records System (EMRS).docx | DOCX document | |
| Provisions for Federally Funded Procurements (2).pdf | ||
| TCA (5).pdf |
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Text version
Date Printed: Aug 13, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Info Technology
Proc Folder: 1763984 Reason for Modification:
Doc Description: Electronic Medical Records System
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-08-13 2025-08-25 13:30 ARFQ 0618 BVH2600000001 1
BID RECEIVING LOCATION
FISCAL SUPERVISOR
WEST VIRGINIA VETERANS HOME
512 WATER ST
BARBOURSVILLE WV 25504
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Morgan Sheets 304-736-1027 morgan.sheets@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 13, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
HOME
512 WATER ST 512 WATER ST
BARBOURSVILLE WV BARBOURSVILLE WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 License Monthly fee, Base Year One 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year One
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Additional Modules, as needed Base Year
One monthly fee
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
Additional Modules, as needed, Base Year One monthly fee, quantity of one.
Date Printed: Aug 13, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 License Monthly fee, Optional Renewal Year
One
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year One
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Additional Modules, Optional Renewal Year
One monthly fee
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Additional Modules, Optional Renewal Year One monthly fee
Date Printed: Aug 13, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 License Monthly fee, Optional Renewal Year
Two
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year Two
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Additional Modules, Optional Renewal Year
Two monthly fee
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Additional Modules, Optional Renewal Year Two monthly fee
Date Printed: Aug 13, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 License Monthly fee, Optional Renewal Year
Three
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year Three
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Additional Modules, Optional Renewal Year
Three monthly fee
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
Additional Modules, Optional Renewal Year Three monthly fee
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUESTIONS 10AM 2025-08-18
2 BIDS DUE 10AM 2025-08-22
Document Phase Document Description Page
BVH2600000001 Final Electronic Medical Records System
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File details come from the government source that posted it. Updated .