Final_ARFQ_0618_BVH2600000001_1_WV_ARFQ_FORM.PDF
PDF 735 KB Posted
- Attached to
- Electronic Medical Records System
- Solicitation number
- ARFQ-0618-BVH2600000001-1
- Issued by
- Berkeley County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the West Virginia Veterans Home for an Electronic Medical Records System procurement. The solicitation (ARFQ 0618 BVH2600000001) was released on August 13, 2025, with bids due by August 22, 2025, at 10:00 AM. The contract includes a base year and three optional renewal years, with monthly licensing and additional module fees. The procurement covers a 12-month base year and potential subsequent 12-month renewal periods, with line items for both base license monthly fees and additional module monthly fees for each contract period.
The pricing structure includes eight line items covering license and additional module monthly fees for the base year and three optional renewal years, each priced on a monthly basis. The contract will be awarded to the successful vendor for the West Virginia Veterans Home located at 512 Water Street in Barboursville, WV. Technical questions are scheduled to be addressed on August 18, 2025, at 10:00 AM, and the primary contact for the procurement is Morgan Sheets, who can be reached at morgan.sheets@wv.gov or 304-736-1027. The solicitation uses the standard West Virginia procurement form (WV-PRC-ARFQ-002) and follows the state's information technology procurement guidelines.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Pricing Page.xlsx | XLSX spreadsheet | |
| TCA (5).pdf | ||
| Provisions for Federally Funded Procurements (2).pdf | ||
| Electronic Medical Records System (EMRS).docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Date Printed: Aug 13, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Info Technology
Proc Folder: 1763984 Reason for Modification:
Doc Description: Electronic Medical Records System
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-08-13 2025-08-25 13:30 ARFQ 0618 BVH2600000001 1
BID RECEIVING LOCATION
FISCAL SUPERVISOR
WEST VIRGINIA VETERANS HOME
512 WATER ST
BARBOURSVILLE WV 25504
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Morgan Sheets 304-736-1027 morgan.sheets@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 13, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
HOME
512 WATER ST 512 WATER ST
BARBOURSVILLE WV BARBOURSVILLE WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 License Monthly fee, Base Year One 12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Base Year One
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Additional Modules, as needed Base Year
One monthly fee
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
Additional Modules, as needed, Base Year One monthly fee, quantity of one.
Date Printed: Aug 13, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 License Monthly fee, Optional Renewal Year
One
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year One
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Additional Modules, Optional Renewal Year
One monthly fee
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Additional Modules, Optional Renewal Year One monthly fee
Date Printed: Aug 13, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 License Monthly fee, Optional Renewal Year
Two
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year Two
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Additional Modules, Optional Renewal Year
Two monthly fee
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Additional Modules, Optional Renewal Year Two monthly fee
Date Printed: Aug 13, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 License Monthly fee, Optional Renewal Year
Three
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
License Monthly fee, Optional Renewal Year Three
INVOICE TO SHIP TO
WEST VIRGINIA VETERANS
HOME
WEST VIRGINIA VETERANS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Additional Modules, Optional Renewal Year
Three monthly fee
12.00000 MO
Comm Code Manufacturer Specification Model # 81112200
Extended Description:
Additional Modules, Optional Renewal Year Three monthly fee
SCHEDULE OF EVENTS
Line Event Event Date
1 TECH QUESTIONS 10AM 2025-08-18
2 BIDS DUE 10AM 2025-08-22
Document Phase Document Description Page
BVH2600000001 Final Electronic Medical Records System
| 1 |
| 2 |
| 3 |
| 4 |
| 5 |
| 6 |
| 7 |
| 8 |
| 1 |
| 2 |
File details come from the government source that posted it. Updated .