Final_ARFQ_0512_WSH2400000003_1_WV_ARFQ_FORM.PDF
PDF 734 KB Posted
- Attached to
- ELEVATOR MAINTENANCE
- Solicitation number
- ARFQ 0512 WSH2400000003 1
- Issued by
- Jefferson County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia Department of Health and Human Resources for elevator maintenance services at William R. Sharpe, Jr. Hospital located in Weston, West Virginia. The solicitation seeks an open-end contract for preventive and corrective maintenance of eight elevators at the facility. The contract includes three line items: preventive maintenance services at twelve months per year, corrective maintenance services estimated at 200 hours, and parts markup for elevator repairs using an estimated parts cost of $10,000 for pricing purposes. The solicitation was issued on October 13, 2023, with a pre-bid meeting scheduled for October 24, 2023 at 9:00 AM, a question deadline of October 31, 2023 at 12:00 PM, and solicitation closing on November 7, 2023 at 1:30 PM. The procurement is identified as ARFQ 0512 WSH2400000003, Version 1, and bids should be submitted to the Health and Human Resources Operations/Purchasing department at One Davis Square, Charleston, West Virginia.
This contract is issued under an exemption provided by West Virginia Code Section 5A-3a, which exempts facilities providing direct patient care services managed by the Secretary of the Department of Health and Human Resources from standard West Virginia Department of Administration purchasing guidelines. The buyer for this solicitation is Roberta A. Wagner, who can be reached at (304) 558-0437 or roberta.a.wagner@wv.gov. The file does not specify contract award dates, renewal options, or specific pricing requirements, indicating that vendors will submit unit prices and total pricing proposals based on the line items and quantities listed in the solicitation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| WV36.pdf | ||
| Exhibit A.docx | DOCX document | |
| Purchasing Affidavit.pdf | ||
| Exhibit B.docx | DOCX document | |
| RFQ Specifications.docx | DOCX document | |
| TCA.pdf | ||
| Exhibit C.docx | DOCX document | |
| WV43.pdf |
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Text version
Date Printed: Oct 12, 2023 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Service - Misc
Proc Folder: 1307889 Reason for Modification:
Doc Description: ELEVATOR MAINTENANCE
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2023-10-13 2023-11-07 13:30 ARFQ 0512 WSH2400000003 1
BID RECEIVING LOCATION
BUYER - 304-957-0209
HEALTH AND HUMAN RESOURCES
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 12, 2023 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
TO ESTABLISH AN OPEN-END CONTRACT FOR HVAC PREVENTIVE AND CORRECTIVE MAINTENANCE.
ALL SERVICES WILL BE PROVIDED AT:
WILLIAM R. SHARPE, JR. HOSPITAL
936 SHARPE HOSPITAL ROAD
WESTON, WV 26452
West Virginia Code, Section 5A-3-3a, created by the enrollment of Senate Bill 686 passed on April 8, 2017 during the 2017 Legislative Session, exempted facilities providing direct patient care services that are managed, directed, controlled and governed by the Secretary of the Department of Health and Human Resources from West Virginia Department of Administration Purchasing guidelines. This contract is being issued under the above exemption.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 PREVENTIVE MAINTENANCE 12.00000 MO
Comm Code Manufacturer Specification Model # 72101506
Extended Description:
Preventive Maintenance for 8 elevators at William R. Sharpe, Jr Hospital.
Date Printed: Oct 12, 2023 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 CORRECTIVE MAINTENANCE 200.00000 HOUR
Comm Code Manufacturer Specification Model # 72101506
Extended Description:
Corrective Maintenance for 8 elevators at William R. Sharpe, Jr Hospital.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
3 PARTS MARK-UP
Comm Code Manufacturer Specification Model # 72101506
Extended Description:
Parts mark up for all parts needed for elevators.
Use 10,000.00 in parts for pricing purposes. Estimated Parts Cost x Multiplier =Total Parts Cost
SCHEDULE OF EVENTS
Line Event Event Date
2 PRE-BID MEETING 9:00AM 2023-10-24
3 QUESTION DEADLINE 12:00PM 2023-10-31
Document Phase Document Description Page
WSH2400000003 Final ELEVATOR MAINTENANCE
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File details come from the government source that posted it. Updated .