Final_ARFQ_0512_HOP2500000004_2_WV_ARFQ_FORM.PDF
PDF 1 MB Posted
- Attached to
- Contract Dietary Service
- Solicitation number
- ARFQ-0512-HOP2500000004-2
- Issued by
- Pleasants County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the State of West Virginia's Health and Human Resources for a Dietary Service contract at Hopemont Hospital in Terra Alta, WV. The solicitation (ARFQ 0512 HOP2500000004, Version 2) is seeking a comprehensive dietary services provider, with proposals due on August 19, 2025, at 2:30 PM. The contract appears to be structured with two primary cost components: a fixed weekly labor cost and a monthly variable cost covering food, supplements, supplies, chemicals, and paper/plastic materials. Vendors are required to submit questions by August 5, 2025, at 1:00 PM, and the procurement is being managed by the Office of Shared Administration Operations/Purchasing in Charleston, WV.
The pricing structure includes a fixed weekly labor cost of 52 weeks and a monthly variable cost component, suggesting a potential one-year contract with possible renewal options. The total cost will encompass personnel expenses, benefits, compliance data costs, and miscellaneous personnel expenses, as well as ongoing food and supply procurement. The solicitation is focused on providing dietary services for Hopemont Hospital, with invoicing and shipping to occur at 150 Hopemont Dr, Terra Alta, WV. The procurement method is an Agency Master Agreement, indicating this is likely a critical services contract for the hospital's ongoing dietary needs. Interested vendors must communicate with the buyer, Roberta A Wagner, at roberta.a.wagner@wv.gov or (304) 558-0437 for additional information.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| HIPPA FORM (2).pdf | ||
| WV 43 Dietary Service Request for Quotation.docx | DOCX document | |
| OSA TCA HOP25-05.pdf | ||
| Dietary Specifications (1).docx | DOCX document | |
| Federal Funds Addendum.docx | DOCX document | |
| ADDENDUM #1 ARFQ HOP25-04.pdf | ||
| Purchasing Affidavit.pdf | ||
| Pricing Page .xlsx | XLSX spreadsheet | |
| Final_ARFQ_0512_HOP2500000004_1_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Jul 28, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Food service
Proc Folder: 1727636 Reason for Modification:
Doc Description: Contract Dietary Service Addendum #1- Issued to add questions and answers.
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-07-28 2025-08-19 14:30 ARFQ 0512 HOP2500000004 2
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 28, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Fixed Cost 52.00000 WK
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Fixed Cost - Labor cost and all personnel cost. To include benefits, compliance data cost, any miscellaneous personnel cost.
See specifications section 4.1.1
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Variable Cost 12.00000 MO
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Variable Cost - Food, Supplements, snacks, Supplies, Chemicals and paper and plastic. See specifications section 4.1.2.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions by 1:00 pm 2025-08-05
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
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