Final_ARFQ_0402_EDD2600000003_2_WV_ARFQ_FORM.PDF
PDF 739 KB Posted
- Attached to
- Ricoh Pro C7200 Service Agreement
- Solicitation number
- ARFQ-0402-EDD2600000003-2
- Issued by
- Kanawha County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Education for a Ricoh Pro C7200 Service Agreement. The solicitation, identified as ARFQ 0402 EDD2600000003 Version 2, seeks a maintenance and service agreement for printing equipment located in the Department of Education's Print Shop in Charleston, WV. The solicitation was issued on August 14, 2025, with responses due by August 21, 2025, at 10:30 AM. The contract includes line items for black and white copies exceeding 50,000 clicks, color copies exceeding 250,000 clicks, and annual maintenance and support to be paid quarterly.
The pricing structure includes unit-based pricing for copy clicks, with quantities noted as for evaluation purposes only, and no guaranteed future use or quantities. The contract appears to be for a one-year term with quarterly maintenance payments. The procurement officer for this solicitation is Michelle L. Childers, who can be contacted at michelle.childers@k12.wv.us. No specific funding sources or set-asides are mentioned in the document. The solicitation allows vendors to submit pricing for the specified services, with the intent of establishing a master agreement for the printing equipment maintenance and service.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| MEMORANDUM TO NEW VENDORS Doing Business with WV STATE.docx | DOCX document | |
| ARFQ EDD2600000003_Solicitation Docs.pdf | ||
| Addendum 1_ARFQ EDD2600000003.pdf | ||
| Final_ARFQ_0402_EDD2600000003_1_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Aug 14, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Office Equip.
Proc Folder: 1758357 Reason for Modification:
Doc Description: Ricoh Pro C7200 Service Agreement Addendum 1 issued to modify the specifications sought.
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-08-14 2025-08-21 10:30 ARFQ 0402 EDD2600000003 2
BID RECEIVING LOCATION
PROCUREMENT OFFICER
DEPARTMENT OF EDUCATION
BLDG 6, RM 700
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Michelle L Childers
(304) 558-2686 michelle.childers@k12.wv.us
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 14, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
he West Virginia Department of Education is soliciting bids to establish a contract for Ricoh Pro C7100 Series maintenance and service agreement. Equipment is located at the West Virginia Department of Education, Print Shop, located at 1900 Kanawha
Boulevard East Building 6, Room B -009, Charleston, WV 25305.
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Black and White Copies Per Click
(exceeding 50,000)
1000.00000 EA
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Black and White Single Click for copies exceeding 50,000 clicks per quarter. Must be firm for the duration of contract.
Quantities are for evaluation purposes only. Future use and quantities are not guaranteed.
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Color Single Click for copies exceeding
250,000 clicks
1000.00000 EA
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Color Single Click for copies exceeding 250,000 clicks per quarter. Must be firm for the duration of contract.
Quantities are for evaluation purposes only. Future use and quantities are not guaranteed.
Date Printed: Aug 14, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Annual Maintenance & Support 4.00000 QTR
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Year 1 Maintenance & Support - To be paid quarterly
Enter Quarterly Price
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Line Removed 0.00000 QTR
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Line Removed
Date Printed: Aug 14, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Line Removed 0.00000 QTR
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Line Removed
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Line Removed 0.00000 QTR
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Line Removed
Date Printed: Aug 14, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Line Removed 0.00000 QTR
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Line Removed
SCHEDULE OF EVENTS
Line Event Event Date 1 Question Deadline: 4:00 PM ET 2025-08-13
Document Phase Document Description Page
EDD2600000003 Final Ricoh Pro C7200 Service Agreement
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File details come from the government source that posted it. Updated .