Final_ARFQ_0402_EDD2600000003_1_WV_ARFQ_FORM.PDF
PDF 739 KB Posted
- Attached to
- Ricoh Pro C7200 Service Agreement
- Solicitation number
- ARFQ-0402-EDD2600000003-2
- Issued by
- Kanawha County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the West Virginia Department of Education for a Ricoh Pro C7200 Service Agreement. The solicitation seeks a maintenance and service contract for printing equipment located in the Department of Education's Print Shop in Charleston, WV. The bid is open from August 6, 2025, to August 21, 2025, at 10:30 AM, with a question deadline of August 13, 2025, at 4:00 PM ET. The contract covers a five-year period with quarterly maintenance and support payments, and includes pricing for black and white and color copy clicks beyond specified quarterly thresholds (50,000 for black and white, 250,000 for color).
The solicitation includes line items for per-click pricing for black and white and color copies exceeding quarterly limits, as well as maintenance and support for five consecutive years, to be paid quarterly. No specific budget or funding source is mentioned in the document. The pricing structure requires vendors to enter quarterly prices for maintenance and support for each of the five contract years. The document indicates that quantities are for evaluation purposes only, and future use and quantities are not guaranteed. The procurement is being managed by Michelle L. Childers, who can be contacted at michelle.childers@k12.wv.us or (304) 558-2686 for additional information.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| MEMORANDUM TO NEW VENDORS Doing Business with WV STATE.docx | DOCX document | |
| ARFQ EDD2600000003_Solicitation Docs.pdf | ||
| Addendum 1_ARFQ EDD2600000003.pdf | ||
| Final_ARFQ_0402_EDD2600000003_2_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Aug 6, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Office Equip.
Proc Folder: 1758357 Reason for Modification:
Doc Description: Ricoh Pro C7200 Service Agreement
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-08-06 2025-08-21 10:30 ARFQ 0402 EDD2600000003 1
BID RECEIVING LOCATION
PROCUREMENT OFFICER
DEPARTMENT OF EDUCATION
BLDG 6, RM 700
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Michelle L Childers
(304) 558-2686 michelle.childers@k12.wv.us
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 6, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
he West Virginia Department of Education is soliciting bids to establish a contract for Ricoh Pro C7100 Series maintenance and service agreement. Equipment is located at the West Virginia Department of Education, Print Shop, located at 1900 Kanawha
Boulevard East Building 6, Room B -009, Charleston, WV 25305.
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Black and White Copies Per Click
(exceeding 50,000)
1000.00000 EA
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Black and White Single Click for copies exceeding 50,000 clicks per quarter. Must be firm for the duration of contract.
Quantities are for evaluation purposes only. Future use and quantities are not guaranteed.
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Color Single Click for copies exceeding
250,000 clicks
1000.00000 EA
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Color Single Click for copies exceeding 250,000 clicks per quarter. Must be firm for the duration of contract.
Quantities are for evaluation purposes only. Future use and quantities are not guaranteed.
Date Printed: Aug 6, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Year 1 Maintenance & Support 4.00000 QTR
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Year 1 Maintenance & Support - To be paid quarterly
Enter Quarterly Price
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Year 2 Maintenance & Support 4.00000 QTR
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Year 2 Maintenance & Support - To be paid quarterly
Enter Quarterly Price
Date Printed: Aug 6, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Year 3 Maintenance & Support 4.00000 QTR
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Year 3 Maintenance & Support - To be paid quarterly
Enter Quarterly Price
INVOICE TO SHIP TO
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Year 4 Maintenance & Support 4.00000 QTR
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Year 4 Maintenance & Support - To be paid quarterly
Enter Quarterly Price
Date Printed: Aug 6, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
DEPARTMENT OF
EDUCATION
DEPARTMENT OF
EDUCATION
BLDG 6, RM 700 OFFICE OF
COMMUNICATIONS/PRINT
SHOP
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E,
BLDG 6 RM 009
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Year 5 Maintenance & Support 4.00000 QTR
Comm Code Manufacturer Specification Model # 44101501
Extended Description:
Year 5 Maintenance & Support - To be paid quarterly
Enter Quarterly Price
SCHEDULE OF EVENTS
Line Event Event Date 1 Question Deadline: 4:00 PM ET 2025-08-13
Document Phase Document Description Page
EDD2600000003 Final Ricoh Pro C7200 Service Agreement
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