Final_ARFQ_0313_DEP2600000043_2_WV_ARFQ_FORM.PDF
PDF 740 KB Posted
- Solicitation number
- ARFQ-0313-DEP2600000043-2
- Issued by
- Monongalia County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) Addendum No. 1 issued by the West Virginia Department of Environmental Protection on behalf of the Office of Special Reclamation to establish an open-end contract for maintenance and repair services of power generation systems located across 27 southern counties in West Virginia, including Boone, Braxton, Cabell, Kanawha, Logan, Mingo, Raleigh, and Wyoming counties, among others. The solicitation requests pricing for seven line items: standard hourly labor rates (estimated 300 hours), holiday/weekend hourly labor rates (estimated 50 hours), response fees (estimated 10 service calls), two-hour load bank testing (estimated 10 occurrences), four-hour load bank testing (estimated 10 occurrences), parts markup based on $10,000, and shipping for parts as a no-bid item. All bids must be submitted electronically through wvOASIS Vendor Self Service at www.wvOASIS.gov. The solicitation was issued on November 5, 2025, with a closing deadline of November 18, 2025, at 10:30 a.m. Addendum No. 1 corrects administrative errors and publishes the service descriptions to the vendor community. Inquiries should be directed to Linda L. Stanley at (304) 414-1144 or linda.l.stanley@wv.gov.
The pricing structure requires vendors to submit unit prices for each labor category and service line item, with parts reimbursed at actual cost plus the quoted markup multiplier and shipping reimbursed at actual cost upon submission of original freight bills. The contract does not specify award dates, contract term duration, or renewal options in this addendum. No set-asides, incumbent information, or specific funding sources are identified in the document. Invoice and shipping are directed to the State of West Virginia Department of Environmental Protection, Office of Special Reclamation, at 1159 Nick Rahall Greenway, Fayetteville, West Virginia, with services to be performed at various locations as indicated by individual purchase orders.
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Date Printed: Nov 5, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Construction
Proc Folder: 1796001 Reason for Modification:
Doc Description: OSR Southern Region Generator Systems Maintenance/Repair Addendum No. 1 issued to publish and distribute the attached information to the vendor community.
1..... See Page 2 for complete infoProc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-11-05 2025-11-18 10:30 ARFQ 0313 DEP2600000043 2
BID RECEIVING LOCATION
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY
wvOASIS Vendor Self Service (VSS)
Register and bid online at:
www.wvOASIS.gov WV 00000
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Linda L Stanley
(304) 414-1144 linda.l.stanley@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Nov 5, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
Reason for Modification:
Addendum No. 1 issued to publish and distribute the attached information to the vendor community.
1.To correct the administrative error and post the description of the services require
ADDITIONAL INFORMATION
Addendum No. 1 issued to publish and distribute the attached information to the vendor community.
1.To correct the administrative error and post the description of the services require
No other changes
The West Virginia Department of Environmental Protection is soliciting bids on behalf of the Office of Special Reclamation (OSR) to establish an Open-End Contract to maintain and service agency owned Power Generation Systems in southern counties of West
Virginia.
These sites are or will be in the following counties of the state of West Virginia: Boone, Braxton, Cabell, Calhoun, Clay, Jackson, Kanawha, Lincoln, Logan, Mason, Mingo, Nicholas, Putnam, Roane, Wayne, Wirt, Fayette, Greenbrier, McDowell, Mercer, Monroe, Pocahontas, Raleigh, Summers, Webster, and Wyoming.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
1159 NICK RAHALL
GREENWAY
FAYETTEVILLE WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Standard Hourly Labor Rate
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Standard Hourly Labor Rate For bidding purposes only:
Estimated quantity is 300 hours paid by the hour.
Date Printed: Nov 5, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Holiday/Weekend Hourly Labor Rate
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Holiday/Weekend Hourly Labor Rate For bidding purposes only:
Estimated quantity is 50 hours paid by the hour.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Response Fee
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Response Fee
Estimated quantity is 10 Service Calls paid per call
Date Printed: Nov 5, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Two Hour Load Bank Testing
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Two Hour Load Bank Testing For bidding purposes only:
Estimated quantity is 10 Occurrences paid per each occurrence
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Four Hour Load Bank Testing
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Four Hour Load Bank Testing
Estimated quantity is 10 Occurrences paid per each occurrence
Date Printed: Nov 5, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Parts Markup
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Parts Multiplier based on $10,000 for bidding purposes only.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Shipping for parts - NO BID ITEM
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
Shipping for parts - NO BID ITEM *Shipping charges for parts will only be reimbursed at actual cost and the vendor must submit an original freight bill with their invoice to be reimbursed.
SCHEDULE OF EVENTS
Line Event Event Date
Document Phase Document Description Page
DEP2600000043 Final OSR Southern Region Generator Systems Maintenance/Repair
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