FINAL ADDENDUM NO 1 BH2728 33.pdf
PDF 271 KB Posted
- Solicitation number
- B27000190
- Issued by
- Hawaii County, Hawaii
About this file
This is Addendum No. 1 to a bidding solicitation issued by the Hawaii Department of Transportation, Airports Division for maintenance of trees and landscaping at Ellison Onizuka Kona International Airport at Keahole under State Project No. BH2728-33. The scope of work encompasses maintenance of trees and landscaping in areas served by the R-1 reclaimed water system and around the Wastewater Treatment Plant and Pump Station at the airport. A pre-bid meeting was scheduled for August 13, 2026 at 11:00 a.m. HST via Microsoft Teams; however, no prospective bidders attended the meeting. Requests for Information (RFIs) and questions must be submitted no later than August 26, 2026 at 2:00 p.m. HST via HIePRO. Bids are due September 18, 2026 at 2:00 p.m. HST via HIePRO. The contract term is one calendar year with two potential 12-month extensions as necessary. The State anticipates issuing a Notice to Proceed by early to mid-December 2026 at the earliest. Contractors awarded the contract must request AOA badges, AOA stickers, ramp licenses, and related airport credentials within 14 calendar days following contract award and must comply with the Contractors Training Guide requirements.
Bidders must hold a valid Hawaii Specialty Contractor "C-27" (Landscaping Contractor) license at the time of bidding. All addendums must be acknowledged on the proposal form (PF-4), and proposals must be complete with all necessary documentation without any conditional bidding language. The addendum includes pre-bid meeting minutes and an attendance sheet documenting that only the State Project Manager, Erin Hashimoto, attended the meeting, along with a request from one prospective bidder group who ultimately did not participate.
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Other files
| File | Type | Posted |
|---|---|---|
| FINAL SPECIFICATIONS w NTB BH2728 33.pdf | ||
| FINAL ADDENDUM NO 2 BH2728 33.pdf |
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Text version
MAINTENANCE OF TREES AND LANDSCAPING ADDENDUM NO. 1
ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT AT KEAHOLE AUGUST 19, 2026,
STATE PROJECT NO. BH2728-33 PAGE 1 OF 1
STATE OF HAWAII
DEPARTMENT OF TRANSPORTATION
AIRPORTS
ADDENDUM NO. 1
FOR
MAINTENANCE OF TREES AND LANDSCAPING
ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT AT KEAHOLE
KAILUA-KONA, HAWAII
STATE PROJECT NO. BH2728-33
August 19, 2026
The following is provided for information.
A. PRE-BID MEETING MINUTES
1. The attached PRE-BID MEETING MINUTES and ATTENDANCE SHEET are provided for information.
Please acknowledge receipt of this ADDENDUM NO. 1 by recording the date of its receipt in the space provided on the PAGE PF-4 of the Proposal.
NATHAN KANESHIGE
ENGINEERING PROGRAM MANAGER
Adam Tolentino for
ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT AT KEAHOLE PRE-BID MEETING MINUTES
STATE PROJECT NO. BH2728-33 PAGE 1 OF 2
r08/19/2026
STATE OF HAWAIʻI
PRE-BID MEETING MINUTES
DATE: August 13, 2026 TIME: 11:00 AM
LOCATION: Microsoft Teams Meeting link provided via email
PROJECT: Maintenance of Trees and Landscaping
Ellison Onizuka Kona International Airport at Keahole State Project No. BH2728-33
PRESENT: No prospective bidders attended.
SUBJECT: Pre-Bid Meeting
MEETING AGENDA:
A. GENERAL DISCUSSION
1. This meeting is solely for clarifying general questions. If there is a conflict between what is stated in this meeting and the bid documents, the bid documents shall govern. Any significant changes will be issued through an addendum. A copy of the meeting minutes will be issued to all attendees.
2. The scope of work consists of the maintenance of the trees and landscaping located in areas served by the R-1 reclaimed water and around the Wastewater Treatment Plant and Pump Station at the Ellison Onizuka Kona International Airport at Keahole.
3. Bids are due on September 18, 2026 at 2 PM HST via HIePRO.
4. Per Notice to Bidders (NTB), any questions or RFIs shall be submitted no later than
August 26, 2026 at 2 PM HST via HIePRO. Anything received afterwards will not be responded to.
5. Bidders shall have a “C-27” Contractor’s license at time of bidding.
6. Project duration is one (1) calendar year, with two (2) 12-month extensions as necessary.
7. Barring any issues with the Award or contract execution process, the State plans to issue an NTP by early to mid December 2026 at the earliest.
8. Requests for AOA badges, AOA stickers, ramp licenses and so forth shall be submitted within 14 calendar days after Award of Contract. In addition to the requirements set forth in the Contract Documents, Contractors shall comply with the requirements and procedures of the Contractorʻs Training Guide.
ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT AT KEAHOLE PRE-BID MEETING MINUTES
STATE PROJECT NO. BH2728-33 PAGE 2 OF 2
r08/19/2026
9. Contractors are reminded to acknowledge all addendums on PF-4, complete the
Proposal Schedule in its entirety, provide all necessary documentation, not to “condition” their bids in any way, and to upload their proposal to HIePRO before the deadline.
MEETING SUMMARY:
No one attended the meeting, except the State Project Manager. One group requested meeting invite, but ultimately did not attend meeting.
Meeting adjourned at: ______ __ _11:05 AM ________________
ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT AT KEAHOLE ATTENDANCE SHEET
STATE PROJECT NO. BH2728-33 PAGE 1 OF 2
r08/19/2026
STATE OF HAWAIʻI
MEETING ATTENDANCE SHEET
DATE: August 13, 2026 TIME: 11:00 AM
LOCATION: Microsoft Teams Meeting link provided via email
PROJECT: Maintenance of Trees and Landscaping
Ellison Onizuka Kona International Airport at Keahole State Project No. BH2728-33
Name/Title Company / Address Contact Information Name: Erin Hashimoto
Title: Engineer / State Project Manager
Company: HDOT-Airports
(HNL)
Address: 400 Rodgers Blvd, #700 Honolulu, HI 96819
Phone: (808) 838-8803
Email: erin.a.hashimoto@hawaii.gov
Name:
Title:
Company:
Address:
Phone:
Email:
ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT AT KEAHOLE ATTENDANCE SHEET
STATE PROJECT NO. BH2728-33 PAGE 2 OF 2
r08/19/2026
| _RUSH_ AIR-EM 26.0434 BH2728-33 - Addendum 1 (part 1) - unsecured.pdf |
| _RUSH_ AIR-EM 26.0434 BH2728-33 - Addendum 1 (part 2) - unsecured.pdf |
| _RUSH_ AIR-EM 26.0434 BH2728-33 - Addendum 1 (part 3) - unsecured.pdf |
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