FINAL ADDENDUM NO 1 BH2642 33.pdf

REPAIR OF ASPHALT CONCRETE PAVEMENT

ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT AT KEAHOLE

STATE PROJECT NO. BH2642-33

ADDENDUM NO. 1

AUGUST 4, 2026

STATE OF HAWAII

DEPARTMENT OF TRANSPORTATION

AIRPORTS

ADDENDUM NO. 1

FOR

REPAIR OF ASPHALT CONCRETE PAVEMENT AT

ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT AT KEAHOLE

KAILUA-KONA, HAWAII

STATE PROJECT NO. BH2642-33

August 4, 2026

This Addendum shall make the following amendment(s) to the Solicitation:

A. TABLE OF CONTENTS

1. Delete TABLE OF CONTENTS, in its entirety and replace it with attached TABLE OF

CONTENTS, dated r8/4/26.

B. PROPOSAL

1. Delete PROPOSAL HIePRO release date July 7, 2026, in its entirety and replace it with the attached PROPOSAL dated r8/4/26.

The following is provided for information.

C. PRE-BID MEETING MINUTES

1. The attached PRE-BID MEETING MINUTES and ATTENDANCE SHEET are provided for information.

D. RESPONSES TO REQUEST FOR INFORMATION (RFI’S/QUESTIONS)

1. The attached RESPONSES TO REQUEST FOR INFORMATION are provided for information.

STATE PROJECT NO. BH2642-33

ADDENDUM NO. 1

AUGUST 4, 2026

Please acknowledge receipt of this ADDENDUM NO. 1 by recording the date of its receipt in the space provided on PAGE P-4 of the Proposal.

NATHAN KANESHIGE

Engineering Program Manager

STATE PROJECT NO. BH2642-33

ADDENDUM NO. 1

TABLE OF CONTENTS

TOC - 1

r8/4/26

TABLE OF CONTENTS

Pages

Instruction for Contractor’s Licensing

Special Provisions………………………………………………………………... SP-1 to SP-12

SPECIFICATIONS

PART I – GENERAL PROVISIONS FOR CONSTRUCTION PROJECTS 2016 (Not physically included in the bid documents)

PART II – TECHNICAL PROVISIONS

DIVISION 1 – GENERAL REQUIREMENTS

Section 01000 – DESCRIPTION OF WORK…………………...…....……... 01000-1 to 01000-6

Section 01560 – GENERAL ENVIRONMENTAL, HEALTH, & SAFETY

CONTROLS………….……………................................................................ 01560-1 to 01560-4

Section 01561 – CONSTRUCTION SITE POLLUTION

CONTROLS…………..................................................................................... 01561-1 to 01561-13

Section 01562 – MANAGEMENT OF CONTAMINATED MEDIA, SOIL

DISPOSAL, AND SOIL REUSE..................................................................... 01562-1 to 01562-16

DIVISION 2 – SITE WORK

Section 02209 – CRUSHED AGGREGATE BASE COURSE……………... 02209-1 to 02209-9

Section 02401 – ASPHALT MIX PAVEMENT.………………………

Section 02415 – ASPHALT UNDERLAYER GEOGRID……………

Section 02416 – ASPHALT INTERLAYER GRID……...……………

Section 02417 – RAPID REPAIR ASPHALT INTERLAYER GRID………

02401-1 to 02401-19

02415-1 to 02415-5

02416-1 to 02416-7

02417-1 to 02417-6

Section 02418 – RAPID REPAIR ASPHALT INTERLAYER PAVING

MAT………………………………………………………………………….. 02418-1 to 02418-6

Section 02562 – SURFACE PREPARATION AND CRACK SEALING….. 02562-1 to 02562-5

Section 02602 – EMULSIFIED ASPHALT PRIME COAT……………........ 02602-1 to 02602-5

Section 02603 – EMULSIFIED ASPHALT TACK COAT……………......... 02603-1 to 02603-5

Section 02608 – RAPID CURE SEAL COAT…………….......... 02608-1 to 02608-9

Section 02620 – RUNWAY AND TAXIWAY MARKINGS ...…………….. 02620-1 to 02620-9

Section 02621 – SAW-CUT GROOVES……………………………………..

Section 02623 – EMULSIFIED ASPHALT SPRAY SEAL COAT…………

02621-1 to 02621-6

02623-1 to 02623-7

STATE PROJECT NO. BH2642-33

ADDENDUM NO. 1

TABLE OF CONTENTS

TOC - 2

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DIVISIONS 3 THROUGH 16 (NOT USED)

Wage Rate Schedules (not physically included in bid documents)

Requirements of Chapter 104, HRS……………………………………………… 1 to 2

Proposal…………………………………………………………………………….. P-1 to P-8

Proposal Schedule………………………………………………………………… P-9 to P-11

Surety Bid Bond…………………………………………………………………... BB-1

Sample Forms

Contract

Performance Bond (Surety)

Performance Bond

Labor and Material Payment Bond (Surety)

Labor and Material Payment Bond

Chapter 104, HRS Compliance Certificate

Certification of Compliance for Employment of State Residents

P-1

ADDENDUM NO. 1

r8/4/26

PROPOSAL TO THE

STATE OF HAWAII

DEPARTMENT OF TRANSPORTATION

PROJECT: Repair of Asphalt Concrete Pavement At Ellison Onizuka Kona International Airport at Keahole Kailua-Kona, Hawaii

PROJECT NO.: BH2642-33

COMPLETION TIME: 1,096 Calendar days from the date indicated in the Notice to Proceed from the Department.

PROJECT MANAGER: Maybelle Lee 400 Rodgers Blvd., 7th Floor Honolulu, HI 96819 Email: maybelle.p.lee@hawaii.gov Phone: (808) 838-8890

ELECTRONIC SUBMITTAL: Bidders shall submit and upload the complete proposal to HIePRO prior to the bid opening date and time. Any additional support documents explicitly designated as confidential l and/or proprietary shall be uploaded as a separate file to HIePRO. See

SPECIAL PROVISIONS 2.8 PREPARATION

AND DELIVERY OF BID for complete details.

FAILURE TO UPLOAD THE COMPLETE

PROPOSAL TO HIePRO SHALL BE GROUNDS

FOR REJECTION OF THE BID.

AIR-HAR

r07.01.26

ADDENDUM NO. 1

r8/4/26

P-2

Director of Transportation 869 Punchbowl Street Honolulu, Hawaii 96813

Dear Sir:

The undersigned Bidder declares the following:

1. It has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this proposal.

2. It has not been assisted or represented on this matter by any individual who has, in a State capacity, been involved in the subject matter of this contract within the past two years.

3. It has not and will not, either directly or indirectly offered or given a gratuity (i.e. an entertainment or gift) to any State or County employee to obtain a contract or favorable treatment under a contract.

The undersigned Bidder further agrees to the following:

1. If this proposal is accepted, it shall execute a contract with the Department to provide all necessary labor, machinery, tools, equipment, apparatus and any other means of construction, to do all the work and to furnish all the materials specified in the contract in the manner and within the time therein prescribed in the contract, and that it shall accept in full payment therefore the sum of the unit and/or lump sum prices as set forth in the attached proposal schedule for the actual quantities of work performed and materials furnished and furnish satisfactory security in accordance with Section 103D-324, Hawaii Revised Statutes, within 10 days after the award of the contract or within such time as the Director of Transportation may allow after the undersigned has received the contract documents for execution, and is fully aware that non-compliance with the aforementioned terms will result in the forfeiture of the full amount of the bid guarantee required under Section 103D-323, Hawaii Revised Statutes.

2. That the quantities given in the attached proposal schedule are approximate only and are intended principally to serve as a guide in determining and comparing the bids.

3. That the Department does not either expressly or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work, or to omit portions of the work, as may be deemed necessary or advisable by the Director of Transportation, and that all increased or decreased quantities of work shall be performed at the unit prices set forth in the attached proposal schedule except as provided for in the specifications.

ADDENDUM NO. 1

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P-3

4. In case of a discrepancy between unit prices and the totals in said Proposal Schedule, the unit prices shall prevail.

5. Agrees to begin work within 10 working days after the date of notification to commence with the work, which date is in the notice to proceed, and shall finish the entire project within the time prescribed.

6. The Director of Transportation reserves the right to reject any or all bids and to waive any defects when in the Director’s opinion such rejections or waiver will be for the best interest of the public.

7. The undersigned Bidder further agrees to the following: Pursuant to HRS §103D-405(d), any contractor (including consultants) paid for services to develop or prepare specifications or work statements shall be precluded from submitting an offer or receiving a contract for that particular solicitation. This includes the preparation of reports relied upon by HDOT in the development of the project scope.

The Bidder acknowledges receipt of and certifies that it has completely examined the following listed items: the Hawaii Department of Transportation, Air and Water Transportation Facilities Division General Provisions for Construction Projects dated 2016, the Notice to Bidders, the Special Provisions, if any, the Technical Provisions, the Proposal, the Contract and Bond Forms, and the Project Plans.

In accordance with Section 103D-323, Hawaii Revised Statutes, this proposal is accompanied with a bid security in the amount of 5% of the total amount bid, in the form checked below. (Check applicable bid security submitted with bid.)

Surety Bid Bond (Use standard form), Cash, Cashier’s Check, Certified Check, or

(Fill in other acceptable security.)

ADDENDUM NO. 1

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The undersigned Bidder acknowledges receipt of any addendum issued by the Department by recording in the space below the date of receipt.

Addendum No. 1 Addendum No. 3

Addendum No. 2 Addendum No. 4

In accordance with Section 103D-302, Hawaii Revised Statutes, the undersigned as Bidder, has listed the name of each person or firm, who will be engaged by the Bidder on the project as a Subcontractor or Joint Contractor and the nature of work to be done by each. The Bidder must adequately and unambiguously disclose the unique nature and scope of the work to be performed by each Subcontractor or Joint Contractor. For each listed firm, the Bidder declares the respective firm is a Subcontractor or Joint Contractor and is subject to evaluation as a Subcontractor or Joint Contractor. It is understood that failure to comply with the aforementioned requirements may be cause for rejection of the bid submitted.

Name of Subcontractor Nature and Scope of Work

1.

2.

3.

4.

5.

6.

7.

8.

Name of Joint Contractor Nature and Scope of Work

1.

2.

3.

NOTES:

"None" or if left blank indicates no Subcontractor or Joint Contractor.

If more space is needed, attach additional sheets.

ADDENDUM NO. 1

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P-5

The undersigned hereby certifies that the bid prices contained in the attached proposal schedule have been carefully checked and are submitted as correct and final.

This declaration is made with the understanding that the undersigned is subject to the penalty of perjury under the laws of the United States and is in violation of the Hawaii Penal Code, Section 710-1063, unsworn falsification to authorities, of the Hawaii Revised Statutes, for knowingly rendering a false declaration.

Bidder (Company Name)

By Authorized Signature

Print Name and Title

Business Address

Business Telephone

Date

Contact Person (If different from above)

Phone: Email:

NOTE:

If Bidder is a CORPORATION, the legal name of the corporation shall be set forth above, the corporate seal affixed, together with the signature(s) of the officer(s) authorized to sign contracts for the corporation. Please attach to this page current (not more than six months old) evidence of the authority of the officer(s) to sign for the corporation.

If Bidder is a PARTNERSHIP, the true name of the partnership shall be set forth above, with the signature(s) of the general partner(s). Please attach to this page current (not more than six months old) evidence of the authority of the partner authorized to sign for the partnership.

If Bidder is an INDIVIDUAL, the bidder's signature shall be placed above.

If signature is by an agent, other than an officer of a corporation or a partner of a partnership, a POWER OF ATTORNEY must be on file with the Department before opening bids or submitted with the bid. Otherwise, the Department may reject the bid as irregular and unauthorized.

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PREFERENCES

Bidders acknowledge that while preferences are considered in the evaluation of bids, the award of the contract will be in the amount of the bid offered exclusive of any preferences.

A. HAWAII BIDDER PREFERENCE

In accordance with HRS §103D-302, the Hawaii bidder preference is applicable to this solicitation for evaluation purposes only. Bidders desiring to qualify for the five per cent (5%) preference shall submit with their bid a completed Hawaii Bidder/Offeror Preference Certification Form (Form SPO-081) at or before the time set for receipt of bids. Certifications submitted for previous or other solicitations will not be accepted.

( ) Yes, the Bidder elects to receive the Hawaii Bidder Preference and has included the Form SPO-081 with the bid.

B. APPRENTICESHIP AGREEMENT PREFERENCE

In accordance with HRS §103-55.6, the estimated value of this public works contract is $250,000 or more and the apprenticeship agreement preference is applicable to this solicitation for evaluation purposes only. Bidders desiring to qualify for the five per cent (5%) preference shall submit with their bid a complete, valid CERTIFICATION OF BIDDER’S PARTICIPATION IN APPROVED APPRENTICESHIP PROGRAM UNDER ACT 17 (Certification Form 1) for each apprenticeable trade the Bidder will employ on the project.

( ) Yes, the Bidder elects to receive the Apprenticeship Agreement Preference and has attached Certification Form(s) 1 for each apprenticeable trade the Bidder will employ for this project (excluding subcontractors).

By submission of this offer, the Bidder certifies that it has indicated all apprenticeable trades that Bidder will employ for this project (excluding subcontractors) by listing the applicable trades below:

(Attach additional sheet if necessary.)

Form 1 Required. Failure to submit a valid Form 1 with the bid for every apprenticeable trade that Bidder will employ on the project will result in the preference being denied, regardless of whether the trade is listed above. If a Form 1 is submitted for a trade that is not listed above, the Form 1 will take

P-7 r8/4/26 precedence over the listing and may be used to qualify Bidder for the preference.

Form 2 Required. If awarded the contract with the Apprenticeship Agreement Preference applied, then for the duration of the contract, the Bidder shall certify each month that work is being conducted on the project that the Contractor continues to be a participant in the relevant apprenticeship program for each trade it employs. Monthly certification shall be made on the Certification Form 2 and submitted to the

HDOT.

Failure to comply with the requirements of the Apprenticeship Agreement Preference program will subject the Contractor to sanctions pursuant to HRS §103-55.6.

C. HAWAII PRODUCTS PREFERENCE

Hawaii Products Preference shall not apply to this solicitation.

D. RECYCLED PRODUCT PREFERENCE

Recycled Product Preference shall not apply to this solicitation.

STATE OF HAWAII

Hawaii Bidder/Offeror

Preference Certification Form (As Defined in HRS103D-1001)

I, ______________________________________, ___________________________________ of (Authorized Officer’s Name) (Office or Position Held)

_________________________________________, certify the following:

(Name of Bidder/Offeror)

(1) That the Bidder/Offeror holds a valid commercial place of business located in the State of Hawaii at the following address:

and that the above-named office was opened on the following date: ______________, and has been staffed by the Bidder/Offeror or an employee of the Bidder/Offeror for not less than two (2) consecutive years immediately preceding the time and date set for the opening of bids or receipt of proposals;

(2) That the bid or proposal in response to IFB/RFP No. ___________________, is submitted under the name under which the Bidder/Offeror is authorized to do business in the State;

(3) That not less than fifty-one percent (51%) of the total direct labor hours required for performance of the contract will be performed within the State; and

(4) If the Bidder/Offeror is a joint venture, the Bidder/Offeror is composed entirely of parties meeting the requirements of paragraphs (1), (2), and (3).

I certify under penalty of perjury that the above statements are true. I agree to maintain the above qualifications throughout contract performance; any changes in eligibility shall be reported to the Contract Administrator or purchasing agency's contact person identified in the RFP/IFB. I acknowledge that failure to maintain the above qualifications triggers a price adjustment equal to the value of the preference applied and may constitute cause for debarment under HRS §103D-702.

Signature of Authorized Officer

Print Name and Title

Date

Form SPO-081 (Rev. 07/01/2026)

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REPAIR OF ASPHALT CONCRETE PAVEMENT ADDENDUM NO. 1

ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT AT KEAHOLE PROPOSAL SCHEDULE

PROJECT NO. BH2642-33 P-9

r8/4/26

REPAIR OF ASPHALT CONCRETE PAVEMENT AT ELLISON ONIZUKA

INTERNATIONAL AIRPORT AT KEAHOLE

KAILUA-KONA, HAWAII

STATE PROJECT NO. BH2642-33

PROPOSAL SCHEDULE

Item No. Description

Approx.

Quantity Unit Unit Price Total

01561.1 Construction Site Pollution Controls

ALLOW. ALLOW. ALLOW. $ ___50,000____

01562.2 Management of Contaminated Medias, Soil Disposal, and Soil Reuse

ALLOW. ALLOW. ALLOW. $ ___20,000____

02209.1 Crushed Aggregate Base Course

02209.1-a 1 – 30 Cubic Yards 1 CY $ ________ $ _____________

02209.1-b 31 – 60 Cubic Yards 31 CY $ ________ $ _____________

02209.1-c 61 – 120 Cubic Yards 61 CY $ ________ $ _____________

02209.1-d 121 – 500 Cubic Yards 121 CY $ ________ $ _____________

02401.1 Asphalt Mix Pavement

02401.1-a 1 – 50 Tons 1 TON $ ________ $ _____________

02401.1-b 51 – 200 Tons 51 TON $ ________ $ _____________

02401.1-c 201 – 400 Tons 201 TON $ ________ $ _____________

02401.1-d 401 – 600 Tons 401 TON $ ________ $ _____________

02415.1 Asphalt Underlayer Geogrid

02415.1-a 1-500 Square Yards 1 SY $ ________ $ _____________

02415.1-b 501-1000 Square Yards 501 SY $ ________ $ _____________

02415.1-c >1000 Square Yards 1001 SY $ ________ $ _____________

02416.1 Asphalt Interlayer Grid (GG 8511TF)

02416.1-a 1-500 Square Yards 1 SY $ ________ $ _____________

02416.1-b 501-1000 Square Yards 501 SY $ ________ $ _____________

02416.1-c >1000 Square Yards 1001 SY $ ________ $ _____________

02416.2 Asphalt Interlayer Grid (GG 8512TF)

02416.2-a 1-500 Square Yards 1 SY $ ________ $ _____________

02416.2-b 501-1000 Square Yards 501 SY $ ________ $ _____________

02416.2-c >1000 Square Yards 1001 SY $ ________ $ _____________

02417.1 Rapid Repair Asphalt Interlayer Grid

02417.1-a 1-500 Square Yards 1 SY $ ________ $ _____________

02417.1-b 501-1000 Square Yards 501 SY $ ________ $ _____________

02417.1-c >1000 Square Yards 1001 SY $ ________ $ _____________

02418.1 Rapid Repair Asphalt Interlayer

Paving Mat

02418.1-a 1-500 Square Yards 1 SY $ ________ $ _____________

PROJECT NO. BH2642-33 P-10

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02418.1-b 501-1000 Square Yards 501 SY $ ________ $ _____________

02418.1-c >1000 Square Yards 1001 SY $ ________ $ _____________

02562.1 Herbiciding

02562.1-a 1 -500 Linear Foot 1 LF $ ________ $ _____________

02562.1-b 501 – 2000 Linear Foot 501 LF $ ________ $ _____________

02562.1-c 2001 – 5000 Linear Foot 2001 LF $ ________ $ _____________

02562.1-d >5000 Linear Foot 5001 LF $ ________ $ _____________

02562.2 Crack Sealing

02562.2-a 1 -500 Linear Foot 1 LF $ ________ $ _____________

02562.2-b 501 – 2000 Linear Foot 501 LF $ ________ $ _____________

02562.2-c 2001 – 5000 Linear Foot 2001 LF $ ________ $ _____________

02562.2-d >5000 Linear Foot 5001 LF $ ________ $ _____________

02562.3 Pavement Removal

02562.3-a 1 – 25 Cubic Yards 1 CY $ ________ $ _____________

02562.3-b 26 -100 Cubic Yards 26 CY $ ________ $ _____________

02562.3-c 101 – 200 Cubic Yards 101 CY $ ________ $ _____________

02562.3-d 201 – 300 Cubic Yards 201 CY $ ________ $ _____________

02608-1 Rapid Cure Seal Coat

02608.1-a 1 – 500 Square Yards 1 SY $ ________ $ _____________

02608.1-b 501 – 1000 Square Yards 501 SY $ ________ $ _____________

02608.1-c 1001 – 2000 Square Yards 1001 SY $ ________ $ _____________

02608.1-d >2000 Square Yards 2001 SY $ ________ $ _____________

02620.1 Runway and Taxiway Marking

02620.1-a 1 – 500 Square Feet 1 SF $ ________ $ _____________

02620.1-b 501 – 2000 Square Feet 501 SF $ ________ $ _____________

02620.1-c 2001 – 5000 Square Feet 2001 SF $ ________ $ _____________

02620.1-d >5000 Square Feet 5001 SF $ ________ $ _____________

02620.2 Temporary Runway and Taxiway Marking

02620.2-a 1 – 500 Square Feet 1 SF $ ________ $ _____________

02620.2-b 501 – 2000 Square Feet 501 SF $ ________ $ _____________

02620.2-c 2001 – 5000 Square Feet 2001 SF $ ________ $ _____________

02620.2-d >5000 Square Feet 5001 SF $ ________ $ _____________

02621.1 Saw-Cut Grooves

02621.1-a 1 – 500 Square Yards 1 SY $ ________ $ _____________

02621.1-b 501 – 1000 Square Yards 501 SY $ ________ $ _____________

02621.1-c 1001 – 2000 Square Yards 1001 SY $ ________ $ _____________

02621.1-d >2000 Square Yards 2001 SY $ ________ $ _____________

02623.1 Emulsified Asphalt Spray Seal Coat

02623.1-a 1 – 500 Square Yards 1 SY $ ________ $ _____________

02623.1-b 501 – 1000 Square Yards 501 SY $ ________ $ _____________

02623.1-c 1001 – 2000 Square Yards 1001 SY $ ________ $ _____________

02623.1-d >2000 Square Yards 2001 SY $ ________ $ _____________

PROJECT NO. BH2642-33 P-11

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TOTAL AMOUNT FOR COMPARISON OF BIDS $ ____________

Bids shall include all applicable taxes and fees. The prices bid herein shall include all labor, materials, equipment, and incidentals necessary to construct all items in place, including installation and testing of equipment, complete and ready for operation, all in accordance with the plans and specifications.

Notes:

1. Bids shall include all Federal, State, County and other applicable taxes and fees.

2. The TOTAL AMOUNT FOR COMPARISON OF BIDS shall be used to determine the lowest responsible bidder.

3. Bidders shall complete all unit prices and amounts. Failure to do so shall be grounds for rejection of bid.

4. If a discrepancy occurs between unit bid price and the bid price, the unit bid price shall govern.

5. Bidders shall submit and upload the complete proposal to HIePRO prior to the bid opening date and time. Proposals received after said due date and time shall not be considered.

Any additional support documents explicitly designated as confidential and/or proprietary shall be uploaded as a separate file to HIePRO. Bidders shall not include confidential and/or proprietary documents with the proposal. The record of each bidder and respective bid shall be open to public inspection. Original (wet ink, hard copy) proposal documents are not required to be submitted. Contract award shall be based on evaluation of proposals submitted and uploaded to HIePRO.

FAILURE TO UPLOAD THE COMPLETE PROPOSAL TO HIePRO SHALL BE

GROUNDS FOR REJECTION OF THE BID.

If there is a conflict between the specification document and the HIePRO solicitation, the specifications shall govern and control, unless otherwise specified.

6. Any contract which is awarded shall be an open-ended contract since the exact value of work to be performed during the contract period cannot be determined beforehand. The unit price for each item of work on any particular work order shall be that which corresponds to the quantity of work for that item actually performed for each work order.

7. The quantities on the proposal schedule are for bidding purposes only, and this is no guarantee of the quantity of work that will be issued.

8. The State reserves the right to reject any or all Proposals and to waive any defects in the best interest of the State.

9. Submission of a Proposal is a warranty that the bidder has made an examination of the project site and is fully aware of all conditions to be encountered in performing the work and the requirements of the plans and specifications.

10. The bidder’s attention is directed to Section 2.11 – BID SECURITY of the “General Provisions” as amended by the Special Provisions.

11. Bidders shall be paid for actual work performed as directed by the Engineer for allowance items.

Bidder will not he paid overhead and profit for unused allowance funds.

ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT

AT KEAHOLE

STATE PROJECT NO. BH2642-33

ADDENDUM NO. 1

PRE-BID MEETING MINUTES

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STATE OF HAWAII

DEPARTMENT OF TRANSPORTATION

AIRPORTS

PRE-BID MEETING - MINUTES

DATE: Wednesday, July 15, 2026 TIME: 10:00 AM

LOCATION: Microsoft Teams Telecommunication Meeting (Local) Phone conference ID: +1 808-829-4853,,650114186# MS Teams Meeting ID: 280 799 592 010 11 MS Teams Passcode: Wx6ek6W3

PROJECT: Repair of Asphalt Concrete Pavement at Ellison Onizuka Kona International Airport State Project No. BH2642-33

PRESENT: See attached list

SUBJECT: Pre-Bid Meeting

MEETING SUMMARY:

I. INTRODUCTIONS

1. Introduction of participants involved with the project:

State James Fu, HDOT-Airports, Section Head Maybelle Lee, HDOT-Airports, Project Manager

State Consultant Sean Quarrie, Parsons, Airfield Engineering Assistance Mary Brana, AECOM, Airfield Engineering Assistance

2. All callers, please identify yourselves by:

a. Name

b. Organization/company

c. Role (i.e., Consultant, General Contractor, Specialty Contractor, etc.)

Please put this information in the chat

AT KEAHOLE

STATE PROJECT NO. BH2642-33

ADDENDUM NO. 1

PRE-BID MEETING MINUTES

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II. GENERAL DISCUSSION

1. As a reminder, anything said at this meeting is for clarification of general information only. The bid documents shall govern over anything said today, and discrepancies shall be clarified by addendum.

2. Bidders are not allowed to ask questions at this meeting. All Request for Information questions, including substitution requests, must be submitted in writing no later than July 23, 2026, by 2:00 p.m. Hawaii Standard Time.

3. Questions received after the deadline will not be addressed, and verbal RFIs will not receive a response.

4. Bidding Schedule:

• July 7, 2026 Advertisement

• July 23, 2026 @ 2:00 pm HST Last Day to submit Questions and

Substitution Requests via HIePRO

• August 14, 2026 @ 2:00 pm HST Deadline to submit Bids via HIePRO

5. Project Overview

a. The project is an open-ended contract to provide paving maintenance such as pavement removal, herbicide, crack seal, placement of new pavement, and airfield marking as needed at Kona International Airport. The contract duration is three (3) years

6. Construction Safety and Phasing Plan (CSPP), FOD Control, and responsibility for providing barricades, lighted X’s, etc. per the Special Provisions

a. The Contractor is responsible for managing and removing all FOD generated as part of the project work. Work within the Airport Operations Area (AOA) shall be in compliance with Special Provisions, sections 7.21, 8.20, and 8.21. Any specific Runway or Taxiway related closure barricades, lighted Xs etc. are to be coordinated with the Kona District personnel prior to issuance of a specific purchase order under the contract.

7. Staging Area and Revocable Permit.

a. The Contractor is to work with the Hawaii District Airport Manager and the HDOT Airports Property Management section to secure a staging area as required.

AT KEAHOLE

STATE PROJECT NO. BH2642-33

ADDENDUM NO. 1

PRE-BID MEETING MINUTES

r8/4/26

8. Requirement to have capabilities to remove any equipment that breaks down within the Airport Operations Area (AOA).

a. If there are any equipment breakdowns, the Contractor is required to have the necessary tow vehicles and/or equipment to immediately remove the equipment from the AOA.

9. Contractor is responsible for meeting all requirements and acquiring all AOA badges, vehicle decals, and movement area licenses, and for traversing within the AOA on their own without escort services.

10. Unless a change is made by written Addendum, nothing stated at this Pre-Bid Meeting shall change the project solicitation. If there is a conflict between what was stated in the pre-bid meeting and the bid documents, the bid documents shall govern.

11. This is a State funded project. Prospective bidders are reminded to comply with State requirements.

12. Prior to the bid opening, any changes to the Special Provisions and/or plans will be issued through an Addendum.

13. Project duration is three (3) years from NTP.

14. Allowances - There are restrictions on expenditure of allowances. Expenditures must be justified and approved by the State Project Manager prior to expenditure and change orders may be issued for allowances.

15. There shall be no $0 line item for any entries. Any bid that enters a $0 entry or no entry at all will make the bid non-responsive.

16. QUESTIONS – Bidders must submit their Request for Information (RFI) questions and Substitution Requests in writing in HIePRO. Questions submitted by Bidder will be answered in an Addendum that will be issued as soon as practical after the question and submittal date listed in the NTB, which is July 23, 2026, by 2:00 PM.

Meeting adjourned at: 10:04 a.m.

MEETING ATTENDANCE SHEET

Pre-Bid Conference Meeting

Project Name: Repair of Asphalt Concrete Pavement at Ellison Onizuka Kona International Airport at Keahole Project No. BH2642-33 Meeting Location: Microsoft Teams Date: July 15, 2026

REPAIR OF ASPHALT CONCRETE PAVEMENT

ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT

AT KEAHOLE

STATE PROJECT NO. BH2642-33

ADDENDUM NO. 1

ATTENDANCE SHEET

r8/4/26

Name: Maybelle Lee

Title: State Project Manager

Company: State of Hawaii, DOT

Address: 400 Rodgers Blvd., Suite 700

Honolulu, HI 96814

Phone: (808) 838-8890

E-Mail: maybelle.p.lee@hawaii.gov

Name: James Fu

Title: Section Head

Company: State of Hawaii, DOT

Address: 400 Rodgers Blvd., Suite 700

Honolulu, HI 96814

Phone: (808) 838-8827

E-Mail: james.fu2@hawaii.gov

Name: Mary Brana

Title: AIR-EA Assistance

Company: AECOM E-Mail: mary.branamunoz@aecom.com

Name: Sean Quarrie

Title:

Company: Parsons E-Mail: sean.quarrie@parsons.com

Name: Jason Ames

Title:

Company: Grace Pacific E-Mail: james@gracepacific.com

Name: Jason Gasilos

Title: Estimator

Company: Grace Pacific E-Mail: jgasilos@gracepacific.com

Name: Maralene Anguay

Title:

Company: GP Maintenance Solutions E-Mail: manguay@gproadwaysolutions.com

Name: Deron Spencer

Title: Estimator

Company: Isemoto Contracting E-Mail: derons@isemotocontracting.com

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ELLISON ONIZUKA KONA INTERNATIONAL AIRPORT RESPONSE TO REQUEST FOR INFORMATION

AT KEAHOLE r8/4/26

STATE PROJECT NO. BH2642-33 PAGE 1 OF 1

REPAIR OF ASPHALT CONCRETE PAVEMENT

AT ELLISON ONIZUKA INTERNATIONAL AIRPORT

KAILUA-KONA, HAWAII

STATE PROJECT NO. BH2642-33

RESPONSE TO REQUEST FOR INFORMATION (RFI’S/QUESTIONS)

The following Requests for Information (RFI) were received:

1. QUESTION: Will the handling and disposal of slurry generated from sawcut grooves be paid for by Items 1561 or 1562?

RESPONSE: No. Handling and disposal of sawcut groove slurry should be considered incidental to the associated saw cutting/grooving operation and is not separately compensated under Items 01561 or 01562.

2. QUESTION: Will the installation, maintenance and removal for staging area BMPs be paid for by Items 1561 or 1562?

RESPONSE: Yes. Installation, maintenance, and removal of BMPs associated with contractor staging areas are considered part of Item 01561.1, Construction Site Pollution Controls. Compensation for staging area BMPs would be included under Item 01561.1 and would not be paid under Item 01562.