Final 676-26-702 DDPO SOW.pdf

Tomah VA Medical Center Project Engineering

SCOPE OF WORK MEMORANDUM

Project General Data:

o Title: 676-26-702 Install DDPO per CSR o Rev: 1 o Location: Tomah VA Medical Center o Project #: 676-26-702 o COR: Jason Erdman o Time requirement: 95 days from Notice to Proceed o Bid walk: Date and time to be established by the contracting officer

I. Background:

The intent of this project is to provide construction services for a Department of Veteran Affairs Electronic Health Records Modernization (EHRM) project initiative and a 2025 Current State Review (CSR) going on at the Tomah VA medical Center, in Tomah, WI. The initiative is an implementation and the deployment of a new Electronic Health Record (EHR) system across federal entities and install additional Data Drop and Power Outlets (DDPO’s) as identified during the CSR assessment.

II. Project Scope:

1. The construction contractor shall supply all equipment, labor, materials, and supervision to complete project upgrades which includes installation of Data Drops and Power Outlets, fiber cable terminations, and new cable for emergency phones at identified rooms and building locations.

2. Conduct and incorporate pre-construction risk assessments (PCRA) and Infection Control Risk Assessments (ICRA) for air quality, infection control, noise, vibration, or any other hazards applicable to their work per VA Standard EC 02 06 05. See ICRA Matrix of Precautions for Construction and Renovation. See Attachment 1 ICRA Assessments 67626702.

3. Pull new cable (CAT 6A) from new TR closets to existing site emergency (Red Phones), elevators, basement phones, and/or courtesy phones/communications devices at, QTY (52) locations. See “Analog Phone List” below.

o Demo existing cables for existing phones or communications.

Analog Phone List

4. Contractor to complete all work in accordance with:

o VA standards and Construction Specifications.

o NEC Standards o Office of Electronic Health Record Modernization (OEHRM) Site

Infrastructure, and End user Device (EUD) requirements (Latest Revision) o OIT Design Guide, and design templates o Infrastructure Standard for Telecommunication Spaces (ISTS) (Latest

Version).

5. Replace any damaged ceiling tiles due to the course of work.

6. Touchup/repair/paint and damaged walls or ceilings due to new installation of wire and cable, conduit installations, etc.

7. Contractor to perform documented pre-construction risk assessments (PCRA) and

Infection Control Risk Assessments (ICRA) for air quality, infection control, noise, vibration, or any other hazards applicable to their work.

8. Contractor shall identify a single point of contact that will be responsible for reporting progress, conducting weekly progress meetings with updates, submitting RFI’s timely, etc. to the Contracting Officers Representative (COR).

9. All work shall be completed within 95 calendar days after receiving the NTP.

o Schedule:

o NTP = Notice to Proceed o NTP + 5 = Pre-construction kickoff meeting o NTP + 10 days = Pre-construction submittals o NTP + 15 days = VA review of pre-construction submittals o NTP + 20 days = Transport and delivery of materials and construction kickoff meeting o NTP + 75 days = Complete approximately 50% of the work o NTP + 90 days = Complete approximately 100% of the work o NTP + 95 days = Project Closeout o This project shall be completed within Ninety-Five (95) days once NTP is issued.

Pre-construction (kick-off) Meeting is anticipated to be scheduled on the effective date identified in the NTP.

III. Flow of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same.

IV. Flow of requirements to subcontractors

a) Work done on-site at the Tomah VA Medical Center shall be coordinated with the

Contracting Officer Representative (COR) appointed by the CO. Generally, work will be done during normal business hours (M-F 7:30-4:30), holidays excluded.

b) Refer to VA Guidebooks, and specifications for details of this project.

c) The contractor shall attend a project kickoff teleconference.

d) The Contractor shall provide weekly updates, to the COR of completion of work via team’s

e) Contractor shall prepare preconstruction deliverables such as Accident

Prevention Plan, Activity Hazard Analyses, and Waste Management Plan, and provide worker training certificates and product data submittals for the materials to be used.

f) Contractors shall have proper barricade and signage to limit access to work zone(s).

g) The contractor will provide any disposal documentation.

h) The C&A requirements do not apply, and a Security Accreditation Package is not required.

i) The contractor ensures all VA non-public information is protected and will ensure to encrypt when transmitting via email and store information in a secured network.